Course Materials Buyer

Dr. Robert K. Jabs School of Business; Riverside (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

California Baptist University is seeking a Course Materials Buyer to support procurement, inventory management, and distribution of physical and digital course materials. You will collaborate with faculty, vendors, and internal stakeholders to ensure timely adoption and availability across on-campus, online, and satellite learning environments.

Extended hours may be required during peak periods. The role involves supervising student employees, data analysis, and coordination with IT, LMS teams,

Qualifications

• Associate degree or equivalent; 1 year related experience preferred.
• Experience purchasing, inventory management, or course materials management preferred.
• Strong Excel and data management skills.

Responsibilities

• Coordinate with academic departments, faculty, staff and vendors to collect course material adoptions.
• Manage adoption data using ERP, Excel, and related software.
• Support procurement: create purchase orders, check availability and pricing.
• Administer and support course material affordability programs.
• Maintain inventory through shelving, stock maintenance and returns processing.
• Prepare routine and ad hoc reports and analyses for management.

Skills

Excel

Data analysis

Communication

Customer service

Organizational skills

Education

Associate degree or equivalent

Tools

ERP systems

Course materials management software

eCommerce platforms

Job description

Summary

Under the direction of the Director of Course Materials, the Course Materials Buyer supports a wide range of professional, technical and administrative duties that support the procurement, inventory management, and distribution of physical and digital course materials for California Baptist University (CBU). This position collaborates with faculty, vendors, and internal stakeholders to ensure timely and accurate course material adoption, purchasing, and availability across on campus, online, and satellite learning environments. The role also assists with the training and oversight of student employees and requires strong organizational, analytical, communication, and customer service skills. The incumbent is expected to uphold university policies and support CBU’s Christ‑centered mission and values. Extended hours, including overtime, will be required during peak operational periods.

Essential Duties & Responsibilities

• Coordinate with academic departments, faculty, staff, and vendors to ensure the timely and accurate collection of course material adoptions.
• Manage course material adoption data through research, tracking, reconciliation, and data maintenance using the campus store ERP system, Excel, and other approved software applications.
• Support course material procurement activities by creating purchase orders, researching product availability and edition status, and obtaining pricing information from publishers and vendors.
• Administer and support course material affordability programs, ensuring timely implementation and delivery of required materials.
• Establish and maintain effective and collaborative working relationships with faculty, staff, student employees, publishers, vendors, customers, and campus partners.
• Assist with inventory management activities, including shelving, merchandising, stock maintenance, and returns processing.
• Collect, analyze, and interpret operational, inventory, and market data to support decision‑making and identify trends affecting course materials operations.
• Identify opportunities for process improvement and leverage technology solutions to enhance operational efficiency, accuracy, and service delivery.
• Prepare routine and ad hoc reports, forecasts, and analyses for management review and planning purposes.
• Collaborate with CBU Information Technology, Learning Management Systems (LMS), and Course Design teams to support system integration and approved process enhancements.
• Develop, maintain, and distribute documentation, training materials, user guides, sales history reports, and forecasting resources for internal and external stakeholders.
• Train, mentor, and provide day‑to‑day oversight of student employees to ensure work is completed accurately, efficiently, and in accordance with established procedures.
• Facilitate training sessions and provide backup instructional support for workshops, demonstrations, and open lab sessions for faculty, staff, and students as needed.
• Participate in periodic and annual physical inventory counts to maintain inventory accuracy and compliance with established procedures.
• Remain knowledgeable of industry trends, emerging technologies, and best practices related to course materials management and higher education retail operations.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Other Knowledge, Skills and Abilities

• Demonstrated commitment to living out and upholding the University’s Christ‑centered mission and values.
• Proficiency in Microsoft Office applications, including advanced working knowledge of Excel and other business software.
• Ability to effectively utilize enterprise systems and technology platforms, including ERP systems, course materials management software, eCommerce platforms, and automated data import/export tools.
• Working knowledge of business English, basic mathematics, and standard office practices, procedures, and equipment.
• Ability to develop and maintain databases, manage data integrity, and generate reports for operational and strategic decision‑making.
• Strong organizational and time‑management skills, with the ability to prioritize multiple assignments, meet deadlines, and maintain a high level of accuracy.
• Effective and persuasive written and verbal communication skills, including professional correspondence, report preparation, presentations, and customer interactions.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Strong analytical skills, including the ability to gather, interpret, and present data in a meaningful and actionable format.
• Excellent interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students, vendors, and external partners.
• Ability to train, mentor, and provide functional oversight to student employees, including organizing, assigning, and monitoring work.
• Ability to interpret, apply, and adapt policies, procedures, and operational guidelines.
• Strong problem‑solving and customer service skills, including the ability to effectively resolve concerns and provide timely support.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and use hands and fingers to operate computers and other office equipment. The employee must have sufficient visual acuity to read printed and electronic materials and communicate effectively in person, virtually, and by telephone. The employee may occasionally lift, move, or carry materials weighing up to 45 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Work Environment

The work environment characteristics described here are representative of those encountered while performing the essential functions of this position. Work is typically performed in a professional office and retail environment with moderate noise levels. The position may require occasional work in stockroom or warehouse areas and periodic physical inventory activities. Exposure to health or safety hazards is minimal.

Education and/or Experience

Associate degree from an accredited two‑year college or technical school and one (1) year of related experience preferred; or an equivalent combination of education, training, and experience. Experience in purchasing, inventory management, retail operations, course materials management, or a higher education environment is preferred.