Course and Program Manager

Montana State University

Bozeman (MT)

On-site

USD 28,000 - 40,000

Full time

45 hours ago

Be an early applicant

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

Montana State University seeks a proactive Program Manager to oversee the 101/201 Seminar courses and the Liberal Studies program, ensuring smooth daily operations and effective collaboration with students, faculty and staff.

The role involves coordinating course schedules, managing budgets and contracts, and driving student success initiatives while maintaining compliance with MSU policies and FERPA requirements.

Qualifications

Bachelor’s degree and two years of full-time (or part-time equivalent) experience in a program management/coordination or administrative support position or an equivalent combination of education and experience.
A minimum of 2 years of demonstrated experience overseeing / managing multiple programs or projects simultaneously.
Demonstrated experience working cooperatively with a wide variety of clientele.

Responsibilities

Serve as first point of contact for student and faculty issues, escalating to Director(s) as needed.
Manage course scheduling with Registrar.
Partner with campus shared services (Budget, Fiscal, Human Resources) to manage expenses and budgets, maintain NTT recruitment pools, initiate teaching contracts, onboard new employees, etc.
Promote student success, retention, and recruitment efforts such as assisting with MSU Fridays & Orientation, creating/ordering and distributing course and program materials, and maintaining best practices for overall student success.
Organize and schedule special events, classes, and meetings.
Recruit, train, and supervise Student Fellows.
Develop and distribute course materials and maintain program websites.

Skills

Program management

Stakeholder coordination

Education

Bachelor’s degree

Job description

Please see Special Instructions for more details.

This position is not eligible for sponsorship.

Position Information

Announcement Number

Announcement Number STAFF - VA - 27167

For questions regarding this position, please contact:

The College of Letters and Science is looking for a collegial, dynamic and motivated individual who is dedicated to student and faculty success and is able to thrive in an environment that includes frequent interactions with students, faculty and staff. The Course and Program Manager provides critical oversight and support to the College of Letters and Science 101/201 Seminar courses, and to the Liberal Studies program.

Position Number

Position Number 4M1771

Department

Department College of Letters & Science

Division

Division College of Letters & Science

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

Union Affiliation FOCUS-MFPE

FTE

FTE 1.0

Benefits Eligible

Salary $25.00 per hour, commensurate with experience, education, and qualifications

Contract Type

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

The Program Manager is responsible for managing the day-to-day operations of the College of Letters & Science 101/201 Seminar classes and the Liberal Studies program, including student and faculty affairs, fiscal and human resource management, and enrollment management.

Duties and Responsibilities

The Program Manager reports to two different Directors, both of whom are part-time in their respective positions. As a result, the Program Manager is required to work independently with very little supervision, act on behalf of the directors and make decisions in their absence, and be able to utilize professional knowledge, judgement and skills. The Program Manager is required to efficiently juggle multiple priorities and deadlines, while keeping the program directors apprised of any issues or problems that may arise.
The Program Manager for seminar courses and Liberal Studies manages the day-to-day operations of both programs, including:
Both Programs:

Serve as first point of contact for student and faculty issues, escalating to Director(s) as needed.
Manage course scheduling with Registrar.
Partner with campus shared services (Budget, Fiscal, Human Resources) to manage expenses and budgets, maintain NTT recruitment pools, initiate teaching contracts, onboard new employees, etc.
Promote student success, retention, and recruitment efforts such as assisting with MSU Fridays & Orientation, creating/ordering and distributing course and program materials, and maintaining best practices for overall student success.
Organize and schedule special events, classes, and meetings.
Recruit, train, and supervise Student Fellows.
Develop and distribute course materials and maintain program websites.
Knowledgeable in MSU policies and processes, FERPA requirements, and mandatory reporting obligations.

Required Qualifications – Experience, Education, Knowledge & Skills

Bachelor’s degree and two years of full-time (or part-time equivalent) experience in a program management/coordination or administrative support position or an equivalent combination of education and experience.
A minimum of 2 years of demonstrated experience overseeing / managing multiple programs or projects simultaneously.
Demonstrated experience working cooperatively with a wide variety of clientele.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Demonstrated working knowledge of fiscal policies, procedures and processes.
Demonstrated working knowledge of human resource functions.

The Successful Candidate Will

Possess the ability to be self-directed and independent, as well as be able to work effectively in a team environment.
Be able to manage sensitive and confidential situations and information appropriately.
Have exceptional judgement and problem-solving ability.
Possess excellent written and oral communication skills.
Possess strong interpersonal and organizational skills.
Have strong attention to detail.
Be able to effectively prioritize workload and activities in order to meet deadlines and adapt to changing priorities while maintaining a positive, effective and professional manner.
Represent the programs, college and university to others in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?

This position has supervisory duties? Yes

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Desired Start Date Upon completion of a successful search.

Applications will be:

Screening of applications will begin on November 23, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Required Documents