County Counsel Lead Administrative Assistant* (County Promotional)

San Bernardino County; San Bernardino (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

San Bernardino County is seeking a County Counsel Lead Administrative Assistant to provide advanced legal secretarial duties and administrative support. The role includes supervising staff, processing legal documents, and conducting legal research. This position requires a high level of confidentiality and discretion.

Benefits

Health Benefits

Paid Time Off

Retirement Perks

Flexible Spending Account

Tuition Reimbursement

Qualifications

• Three years of administrative assistant experience in a legal setting.
• Experience drafting legal documents under attorney supervision.

Responsibilities

• Supervise administrative assistants and support attorneys.
• Process legal documents and interact with court personnel.

Skills

Confidentiality

Legal Research

Typing

Education

Bachelor's in Public Administration

Job description

This recruitment is only open to current San Bernardino County, San Bernardino County Fire Protection District, or Special Districts employees who hold a regular, contract, extra-help, recurrent, Public Service Employee, WEX, or intern position. Former PSE, WEX, or interns are eligible to apply up to 6 months from the end of their assignment.

Your current County employment must be included in your work history.

The Office of the County Counselis accepting applications for County Counsel Lead Administrative Assistant*who will perform a variety of advanced legal secretarial duties and administrative support services to attorneys and administrative management in the Office of County Counsel. This position works closely with, and provides direct support to, attorneys and administrative management. Duties include supervising administrative assistants; providing technical oversight to clerical and support staff; handling special assignments/projects; processing or overseeing the preparation of legal documents; interacting with court personnel; performing research related to attorney's casework; and keeping abreast of current legal issues and changes to court regulations or proceedings. Thecurrent vacancy exists in the Litigation unit.

*Official Title: Executive Administrative Assistant II. For more information, refer to the Executive Administrative Assistant II job description.

EXCELLENT BENEFITS PACKAGE

Benefits Overview
HEALTH BENEFITS	PAID TIME OFF	RETIREMENT PERKS
Medical & Dental: Family Coverage Vision: Employee Coverage Premium subsidies to offset health costs Flexible Spending Account: Pre-tax account for qualified healthcare expenses	Up to 4 weeks accruable vacation with cash-out option 11 days accruable sick leave 15 paid holidays Perfect Attendance Leave Flexible work schedules (in some departments)	Generous pension Retirement reciprocity may be available! 457(b) Deferred Compensation Retirement Medical Trust (RMT)
DCAP Account - County Paid Life Insurance - AD&D Insurance - 529 Savings Plan - Short & Long-Term Disability Wellness Program - Commuter Services - Employee Discounts - Annual Tuition Reimbursement

ReviewHEREfor more Employee Benefits information.

As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to theMBO BbBOU - Benefits Summary Guide.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.

Visa Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Work Environment:Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

Experience:Three (3) years of full-time equivalent highly responsible, and complexadministrative assistant experiencein support of a specified executive-level professional or administrative position(s) operating in a work environment thatrequires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas, preparing and processing legal documents such as pleadings, briefs, and motions under an attorney’s supervision.

Typing Speed: Must possess a minimum corrected typing/keyboarding speed of50 WPM.

Substitution:Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of studymay substitute for one (1) year of the required administrative assistant experience.

IMPORTANT NOTE:General clerical experience (e.g., Office Assistant, Clerk, Receptionist) is NOTconsidered qualifying. Qualifying experience is typically equivalent to classifications providing support to a specified executive-level professional or administrative position(s) and above(e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

Experience as a legal secretary supporting civil law attorneys in a California County Counsel’s Office and/or at least (6) months of experience in the area of civil law in a public agency is highly desirable.

There will be acompetitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire.

Application Procedure:Please complete and submit the online employment application and supplemental questionnaire by5:00 pm on the filing deadline. Resumes will not be accepted in lieu of the application and/or supplemental questionnaires.

All communications regarding the selection process will be via email. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from email addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records.Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you require technical assistance, please referHERE to review the Government Jobs online application guide, or contact their Toll-Free Applicant Support line at [phone]. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation:If you have a disability and require accommodations in the testing process, submit theSpecial Testing Accommodations Request Formwithin one week of a recruitment filing deadline.

Veterans’ Preference:Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points.For information and instructions on how to request Veteran's Preference points, review here.

Please click HERE for important Applicant Information and the County Employment Process.