Counseling Ministry Operations Coordinator

McLean Bible; Tysons (VA); Hybrid; USD 38,000 - 52,000; Full time

Job summary

McLean Bible Church in Tysons, VA, seeks a Counseling Ministry Administrative Assistant to support the Director of Counseling and the ministry team. The role coordinates administrative processes, events, trainings, budgeting, expense reporting, and policy updates to uphold the church’s care initiatives.

The ideal candidate will be highly organized, handle confidential information, manage multiple priorities, and communicate clearly.

Qualifications

• Minimum of two years’ experience in administration and the ability to show excellent organizational skill.
• Bachelor’s degree preferred, at a minimum. However, will consider education/experience.
• Must have general experience working in counseling situations and able to be supportive in crisis situations. Counseling training desired but not required.
• The Ministry Assistant must be able to quickly transition from one project to another and be able to manage multiple projects while meeting deadlines.
• Must be able to work well with others as an encouraging and supportive team member.
• Must be detail oriented and organized and currently using methods of organization.
• Must be self-motivated and have confident decision-making abilities
• Must possess excellent verbal and written communication skills, including proficiency in editing.
• Must have a high level of computer knowledge and some basic computer tech skills.
• Must have good people skills and be comfortable engaging people’s stories for assessment and referral.
• Passion for serving the church.
• Must be a member of MBC or is willing to become a member. Regular attendance on Sundays is expected.

Responsibilities

• Partner with the Director of Counseling in the leadership, development, and execution of the Counseling Ministry.
• Help facilitate connection of congregants to potential care opportunities. Answer ministry related inquiries and information requests.
• Serve as the primary contact for counseling inquiries, managing intake requests through ministry platform and other related intake needs.
• Manage and oversee systems for tracking, monitoring, and reporting on counseling requests and care needs at Tysons and at times across MBC, ensuring timely response, appropriate care coordination, and effective utilization of ministry resources.
• Assist in crisis response and follow-up care for counseling-related concerns.
• Assist with various ministry events - provide all logistical support and coordination for events from early planning to the completion and closure of events and trainings.
• Aid in evaluation and implementation of care related programs and activities including (but not limited to) Re-Engage, Preparing for Marriage, Re-Generation, Share the Struggle groups, care related seminars, classes, and leader trainings.
• Provide financial record - keeping and support for the counseling and other care-related ministry (including handling disbursement requests, setting up and tracking expense and budget accounts, preparing invoices for payment, requesting reimbursement for ministry expenses, ordering supplies; use MBC’s expense reporting system – Concur, Martus, and Sage)
• Provide database entry in MBC’s data management system (Ministry Platform, eSpace, Martus, and Biblicare).
• Occasionally assist in the organizational needs related to funeral and wedding inquiries.
• Aid in creating and maintaining appropriate, enews, ministry directory, and website content.
• Recruit and supervise volunteer help, as needed.
• General office duties such as preparing emails and reports, scheduling meetings and calls, upkeep of the offices, ordering supplies, reviewing documentation for print or publication.
• Other duties as assigned by the Director of Couneling.

Skills

Administration

Organizational skills

Communication

Teamwork

Detail oriented

Education

Bachelor’s degree preferred

Job description

McLean Bible Church in Tysons, VA, seeks a Counseling Ministry Administrative Assistant to support the Director of Counseling and the ministry team. The role coordinates administrative processes, events, trainings, budgeting, expense reporting, and policy updates to uphold the church’s care initiatives.

The ideal candidate will be highly organized, handle confidential information, manage multiple priorities, and communicate clearly.