Council Operations & Programs Coordinator

City of Austin; United States; Hybrid; USD 53,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Training opportunities

Flexible scheduling

On-site workspace

Job summary

City of Austin seeks a Program Coordinator to provide executive support to the City Clerk, Deputy City Clerk, and Assistant City Clerk. You will draft minutes templates, attend meetings, and manage speaker registrations while handling ETJ petition work and board/commission coordination.

The role also supports payroll/timekeeping, budgets, and policy development, with telework options and a 8:00 a.m.–5:00 p.m. schedule typical.

Qualifications

• Bachelor's degree in a related field with 3 years of experience.
• Experience may substitute education up to four years.
• Strong organizational and communication abilities.

Responsibilities

• Prepare draft minutes templates for council agendas.
• Assist with speaker registration during meetings.
• Handle petition intake, verify legal details, and monitor workflow.
• Schedule Board/Commission/Council meetings and monitor resources.
• Coordinate annual reviews of boards/commissions and special projects.
• Support finance duties: invoices, travel planning, timekeeping.

Skills

Program coordination

Community outreach

Public speaking

Data analysis

Budget monitoring

Volunteer supervision

Policy implementation

Communication skills

Education

Bachelor's degree

Tools

UKG timekeeping

Document management systems

Job description

City of Austin seeks a Program Coordinator to provide executive support to the City Clerk, Deputy City Clerk, and Assistant City Clerk. You will draft minutes templates, attend meetings, and manage speaker registrations while handling ETJ petition work and board/commission coordination.

The role also supports payroll/timekeeping, budgets, and policy development, with telework options and a 8:00 a.m.–5:00 p.m. schedule typical.