Corrections Records Officer I - CCC

State-of-Missour; Chillicothe (MO); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Uniforms provided

Job summary

Missouri Department of Corrections is seeking a Records Officer to assist a Corrections Records Officer III in maintaining offender records, processing sentencing documents, and coordinating with law enforcement and courts. The role involves time calculations, file reviews, and confidential handling of sensitive information.

Responsibilities include interviewing offenders, preparing official records, and supervising staff in routine record-keeping tasks while ensuring compliance with policies

Qualifications

• One or more years of experience in corrections, office support, or related duties, and a high school diploma or GED (or equivalency).

Responsibilities

• Maintain offender records including fingerprints, photographs, case histories, and court documents.
• Compute discharge dates, time credits, and conditional releases.
• Review and verify court documents for charges, sentences, and eligibility; maintain computerized offender records.
• Interview offenders and respond to routine correspondence regarding time calculations and detainers.
• Prepare and furnish certified records, movement reports, and related documents to authorities.
• Supervise staff engaged in routine record keeping tasks.
• Respond to inquiries from courts, attorneys, and families while safeguarding confidentiality.

Skills

Records management

Interpersonal communication

Office support

Education

High school diploma or GED

Tools

Offender records system

Job description

A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors.

We offer great benefits!Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program. The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace.

• Assists a Corrections Records Officer III in maintaining offender records including fingerprints/photographs/case histories/sentence and judgement papers/legal forms/releases
• Computes discharge dates including conditional releases and time credit dates
• Receives and processes sentence and judgement papers; reviews and verifies court documents for correct charge/sentence length/program eligibility/jail time credit; assists in maintaining computerized offender records; reviews records; edits information; provides detained reports to appropriate personnel for corrections/modifications to the system
• Interviews offenders and responds to routine correspondence explaining time calculations and detainers
• Prepares and furnishes: certified copies of sentence and judgement papers; offender records; other identification materials to law enforcement agencies, prosecuting attorneys, courts, and other officials involved in the case; reports including offender movement/releases/escapes/violations; escape warrants and documents for extradition/facility transfers/releases
• Supervises and trains staff engaged in routine record keeping tasks
• Assembles and processes records for offender movement into and out of the facility; arranges for proper disposition of offender’s personal effects
• Responds to routine inquiries from court officials, attorneys, judges, law enforcement agencies, and offender’s families relating to offender records, while maintaining confidentiality and security of offender records
• Receives general administrative direction; work is reviewed for compliance with facility and departmental policies and procedures, and with Missouri Statutes; performs other related work as assigned

Minimum Qualifications:

One or more years of experience in corrections, office support, or other experience relevant/similar to the above listed responsibilities; AND possession of a high school diploma or proof of high school equivalency.

(Earned credit hours from an accredited college or university can be substituted for the required experience at a rate of 30 credit hours for one year)

All requested documents MUST be received by the closing date listed.

Contingent upon your position, you may also be eligible to receive:

• A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).
• A $0.75 per hour medium security or $1.50 maximum security differential if you work full-time at a qualifying facility.
• A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility.

The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years!

If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date. As a result, your retention pay upon transfer may differ from what you were receiving at your previous agency until you reach your applicable retention anniversary date.

The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.

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