Correctional Records Technician | Everett Records Unit

State of Washington; Everett (WA); Hybrid; USD 50,000 - 66,000; Full time

Benefits offered by this job

Partial telework after training

Job summary

State of Washington, Department of Corrections, West 1 Everett Regional Records, is seeking a Corrections Records Technician. The role involves maintaining central and electronic records for incarcerated and supervised individuals, processing fingerprints, audits, and ensuring compliance with laws and policies.

Partial telework may be available after six months of training. The position emphasizes confidentiality, accuracy, and prompt processing of records, with in-person requirements for

Qualifications

• High School diploma or equivalent.
• Must respect and maintain confidentiality.
• Ability to use independent judgment to accomplish tasks and solve problems.
• Demonstrate ability to effectively communicate with co-workers, the public and criminal justice agencies.
• Demonstrate ability to write (including grammar and spelling accuracy) and speak clearly and effectively.
• Demonstrate ability to analyze and solve problems under highly stressful or adverse situations.
• Demonstrate ability to learn and utilize computer-based applications in the performance of job duties.
• Demonstrate mathematical skills to compute complex sentence structure calculations.
• Ability to work with speed and efficiency shifting attention between tasks.

Responsibilities

• Maintain Centralization of Reentry Facility intakes and releases: conduct audits, prepare release documents, establish agency jurisdiction, validate data, and prioritize cases.
• Maintain electronic and physical records: update databases, ensure accuracy of OnBase and central files, scan and index documents, respond to requests.
• Process fingerprints for supervised individuals, staff, and volunteers; monitor infractions hearings.
• Provide effective communication and timely processing of requests; answer inquiries and advise leadership on new laws.
• Participate in onboarding training, continued learning, and staff support.
• Other duties as required.

Job description

Correctional Records Technician

Full Time | Permanent

Location: West 1 Everett Regional Records | Everett, WA

Salary Range: $4,436 - $5,948 Monthly

This position is represented by the Washington Federation of State Employees.

This position may partially telework after the 6-month training period; however, will be required to be at a DOC location for access to the central file, in-person training for CRTs, mandatory in person trainings, meetings or testimony in a court of law due to subpoena.

Are you a problem solving, organization guru with a strong ability to multi-task? If so, the Corrections Records Technician position within the Washington State Department of Corrections West 1 Everett Regional Records team may be the perfect fit for you!

The Records Division mission is to accurately apply legal court document information for the Department of Corrections (DOC), the public and individuals so they can trust the established jurisdiction for those in our care and custody and for the community.

As a custodian of incarcerated and supervised individual records, the Correctional Records Technician (CRT) will perform duties for the Correctional Records Office to ensure compliance with appropriate laws and agency policy. The CRT contributes to the agency’s mission to improve public safety by reviewing, entering, and auditing, and, on behalf of the agency, the legal documents that hold incarcerated individuals within the agency’s facilities and/or individuals under the jurisdiction of the Department of Corrections for appropriate confinement and supervision within the community.

In this role, you will work with the Correctional Records Technician Lead (CRT-L) and Correctional Records Supervisor (CRS) to use independent judgment to accomplish assignments, assist in developing or suggesting work methods, procedures and resolve problems. You will play a vital role in improving public safety by assisting with creating processes to ensure that incarcerated individuals are released from reentry confinement while being the subject matter expert.

The candidate of choice will maintain and monitor both the electronic and physical records of incarcerated and supervised individuals’ records and maintain confidentiality and integrity of information protected by agency policy or federal or state laws. Additionally, you will create DOC ID cards, fingerprint supervised individuals and staff, complete the PD process, pen packs, run criminal history backgrounds checks. If you have read this far and are still interested.

A completed application packet will include:

• A cover letter regarding your interest for this position with our agency
• A detailed resume
• Three professional references

Incomplete application packages may disqualify an applicant from the application process.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Correctional Records Technician, some of your duties will include:

• Maintaining Centralization of Reentry Facility intakes and releases which could look like:
  • Complete initial, second or release audits as necessary for sentence structure and release from Partial confinement facilities and programs
  • Prepare all release documents.
  • Establish and validate agency jurisdiction of incarcerated individuals.
  • Validate accuracy, conduct quality assurance, and verify legality of sentencing data.
  • Prioritize incoming incarcerated individuals by ERD and PRD.
  • Complete credit calculation reviews for incarcerated individuals’ affecting custody and release.
  • Update Prison Movements.
  • Complete Law Enforcement and Victim Witness notifications.
  • Implement operational adjustments under the direction of leadership.
  • Enter, Audit and Quality Control Sentences, modifications, and supervision compliance screening.
  • Resolve problems that relate to sentence computations and time accounting.
  • Troubleshoot and problem-solve database systems.
  • Process Wants, Warrants, and Detainers.
  • Initiate and process fingerprints for supervised individuals, staff, and volunteers.
  • Monitor individuals infraction hearings.
• Maintaining electronic and physical files which could include:
  • Utilize, update, and maintain databases and programs.
  • Ensure the contents of Incarcerated and Supervised Individual records contained within Central files and OnBase are legal and accurate.
  • Scan, index, verify, and ensure accuracy of Court and DOC Documents.
  • Respond to and process requests.
  • Collaborate with partial confinement case managers.
  • Archive incarcerated individuals records.
  • Process incoming and outgoing mail.
  • Maintain confidentiality of information.
• Providing effective communication and thorough and timely processing of requests.
  • Process inquiries regarding records issues.
  • Advise records leadership and staff concerning implementation of new laws and legislation.
  • Process requests for criminal history records information.
  • Provide assistance to staff who manage partial confinement caseloads.
  • Provide assistance to other specialized records units or department divisions or internal units.
• Participate in Onboard training, continued learning, and staff support
• Other Duties as Required

What we need (required qualifications):

• High School diploma or equivalent
• Must respect and maintain confidentiality
• Ability to use independent judgment to accomplish tasks and solve problems.
• Demonstrate ability to effectively communicate with co-workers, the public and criminal justice agencies.
• Demonstrate ability to write (including grammar and spelling accuracy) and speak clearly and effectively.
• Demonstrate ability to analyze and solve problems under highly stressful or adverse situations.
• Demonstrate ability to learn and utilize computer-based applications in the performance of job duties.
• Demonstrate mathematical skills to compute complex sentence structure calculations.
• Ability to work with speed and efficiency shifting attention between tasks.

What will make your application stand out (preferred qualifications):

• One (1) + Experience maintaining, processing, entering, and/or calculating sentence structure for incarcerated or supervised individual’s records.
• Demonstrate knowledge of Washington sentencing laws, DOC supervision types and applicable laws.
• Knowledge of DOC Policy to ensure DOC jurisdiction.
• Knowledge of criminal history and or judgment and sentence document processing
• Knowledge of the criminal justice system and its related documents
• Knowledge of Outlook and database entry

*NOTE: Incarcerated or supervised individual records are defined as records containing certified copies of the original documents relating to the individuals’ crime and sentence. An individuals records are not property files, grievance files, administrative files, treatment files, medical files, furlough files, parole files, counselor files, or custody files.

Special Requirements/Conditions of Employment:

• Must be certified and maintain certification in ACCESS.
• Skills test: must be able to satisfactorily complete Everett Records Unit competency test.

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  *Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [e-mail] or call us at 360-515-8622. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.