Corporate Services - Project Coordinator

TechDigital Group; Madison (NJ); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Project Coordinator for its Hematology & Cell Therapy team. This role offers the chance to engage in meaningful work that impacts patient lives. You'll be responsible for project coordination and administrative support, ensuring smooth operations within the team. Ideal candidates will possess strong interpersonal skills and the ability to handle confidential information with care. Join a dynamic environment where your contributions will be valued and your career can flourish alongside a diverse and high-achieving team. Take this opportunity to make a difference in the world of healthcare.

Qualifications

• 2+ years of administrative/project coordination experience required.
• Strong interpersonal skills and ability to handle confidential information.

Responsibilities

• Provide administrative support to the Director and team.
• Manage contract processing, invoices, and department budget.
• Oversee logistics for training programs and meetings.

Skills

Interpersonal Skills

Confidentiality

Project Coordination

Administrative Support

Tools

SharePoint

MS Teams

PowerPoint

Excel

Job description

Project Coordinator, US Commercialization Learning | Hematology & Cell Therapy

100% on-site

Working With Us:
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Client is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.
Client recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.Client.com/working-with-us

What we are looking for:
Reporting to the Director, US Commercialization Learning | Hematology & Cell Therapy the US Commercialization Learning Project Coordinator will be responsible for general project coordination and administrative support for the US Commercialization Learning Team. Confidentiality and the ability to handle sensitive material are critical to the position. In addition, good interpersonal skills, a team perspective and willingness to work with others are also critical requirements.

Division: Commercialization Learning
Functional Area Description: US Commercialization Learning | Hematology & Cell Therapy
Site Location: Madison, NJ (floating role to flex in GIR/PPK as needed)

Position Summary/Objective:
Responsible for general project coordination and administrative support for Hematology & Cell Therapy Commercialization Learning Team. Confidentiality and the ability to handle sensitive material are critical to the position. In addition, good interpersonal skills, a team perspective and willingness to work with others are also critical requirements.

Position Responsibilities:

1. Provide administrative support to the Director and Heme/CAR-T Commercialization Learning team
2. Provide support to department's day-to-day operations as well as individual projects as needed
3. Manage contract processing, invoices and department budget
4. Maintain Directors' day-to-day calendar
5. Maintain and manage the storing of department records and files on SharePoint and MS Team collaboration sites
6. Responsible for scheduling, organizing all leadership team meetings, extended leadership team meetings, quarterly 1:1s, coordinate agenda and distribute
7. Schedule conference room usage
8. Prepare presentation materials
9. Oversee all meeting logistics for Training Programs (Which includes but is not limited to: hotel accommodations, shuttles, invitations, confirmations, booking space, catering, etc.)
10. Provide materials/handouts (tent cards, posters, reports, etc.) creation support for the training programs delivered by Heme/CAR-T training
11. Create/maintain internal and external correspondence, PowerPoint presentations and Excel Spreadsheets, such as, sending communications to the field from the Training Team
12. Manage team calendar as well as email box
13. Set up all large webinars and conference calls for salesforce training in support of Commercial needs

Project Management Responsibilities:

1. Managing the vendor contracting and payment reconciliation process
2. Managing the Hematology/CAR-T Training Team's calendar
3. Manage invite lists of approx. 500-700 participants for Sales & Launch Meetings
4. Document retention organization and management for Heme and CAR-T Commercial Learning Team: Class Rosters, New Hire Tracker, etc.

Degree Requirements:
N/A
Experience Requirements:
2 plus years of administrative/project coordination experience
Key Competency Requirements:

1. Must have strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required
2. Must be able to appropriately handle confidential information
3. Must be able to work with limited day-to-day supervision