Corporate Receptionist FIXED TERM

JLL; United States; Remote; USD 12,000 - 18,000; Full time

Benefits offered by this job

Permanent contract

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Job summary

JLL in Warsaw is seeking a Corporate Receptionist to deliver exceptional visitor experiences, manage front-of-house operations, and support meeting and event spaces with professionalism. The role emphasizes customer service, security awareness, and a polished presentation across all touchpoints.

You will handle sign-in, inquiries, room bookings, and coordination using Outlook and SharePoint, while maintaining a strong standard of cleanliness and service for a wide range of stakeholders.

Qualifications

• Experience in reception, concierge, or related customer service field.
• Excellent interpersonal skills with ability to interact effectively with diverse client staff.
• Fluency in English and local language with strong communication abilities.
• Strong PC literacy with ability to manage daily activities using various technology systems.

Responsibilities

• Deliver core front-of-house services including visitor sign-in, badging, luggage assistance, lost and found, and delivery coordination.
• Receive and relay telephone, email, and other queries while monitoring onsite events to personalize visitor experiences.
• Maintain high standards of presentation across front-of-house and meeting areas and set up meeting spaces as required.
• Monitor meeting room environments and ensure proper equipment, signage, and comfort levels.
• Coordinate room bookings using Outlook and SharePoint; update booking displays daily.
• Support space audits, mail and courier services, site inspections, and administrative tasks as needed.

Skills

Reception experience

Customer service

Fluent English

Polish language

Tools

Outlook

SharePoint

Job description

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JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

FIXED TERM POSITION TILL 30TH OF JUNE 2027.

What this job involves:

As a Corporate Receptionist at JLL, you'll take ownership of creating exceptional internal and external visitor experiences while delivering the highest standards of engagement through front-of-house and meeting & event services. This dynamic role requires you to be customer and quality obsessed, demonstrating high security awareness while maintaining clear knowledge of onsite emergency and evacuation procedures. You'll work in various settings to ensure all interactions leave customers with positive, memorable experiences while maintaining the highest standards of presentation and functionality across front-of-house and meeting areas. This position offers the opportunity to make a significant impact on JLL's reputation for excellence by serving as an ambassador for our team while supporting diverse facilities management services. By joining our collaborative team, you'll contribute directly to creating transformative workplace experiences while developing your skills in a professional services environment that values innovation, customer service excellence, and career growth.

What your day-to-day will look like:

• Deliver core front-of-house services including visitor sign-in, badging, luggage assistance, lost and found, and delivery coordination while greeting and directing candidates, new hires, and visitors appropriately.

• Receive, direct, and relay telephone, email, and other queries through front-of-house channels while maintaining continual awareness of onsite events to personalize visitor experiences.

• Proactively maintain highest standards of presentation and functionality across front-of-house and meeting areas while undertaking physical setup of meeting and event spaces according to team guidelines.

• Monitor meeting room environments including furniture, signage, equipment, temperature, fabric, and consumables with meticulous attention to detail.

• Create and maintain up-to-date Outlook, conference room finder, and SharePoint room booking systems for identified meeting and event spaces.

• Coordinate daily updating of room booking displays while liaising with security and janitorial teams on meetings and events coordination.

• Support additional facilities team services including trouble ticket requests, mail and courier services, site inspections, space audits, and administrative tasks as required.

Required Qualifications:

• Experience in reception, concierge, or related customer service field.

• Excellent interpersonal skills with ability to interact effectively with diverse client staff and varying demands.

• Previous experience working within high-profile corporate environments.

• Fluency in English and local language with strong verbal and written communication abilities.

• Strong PC literacy with proven ability to manage daily activities using various technology systems.

• Outstanding customer service skills with confidence in communicating with customers at all organizational levels.

• Ability to maintain professionalism at all times while serving as a team ambassador.

Preferred Qualifications:

• Previous catering or hospitality experience in professional environments.

• Facilities Management exposure or background in workplace services.

• Experience with meeting and event coordination in corporate settings.

• Knowledge of SharePoint, Outlook calendar systems, and conference room booking platforms.

• Background in security procedures and emergency response protocols.

• Experience supporting space audits and workplace optimization initiatives.

• Understanding of local area services including shops, restaurants, hotels, and transportation options.

Location: Onsite

What we offer:

• Competitive Rewards & Benefits: Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program

• Flexible Work Environment: Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access.

• Career Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training.

• Stability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies.

• Inclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives.

• Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities.

Location:

On-site –Warsaw, POL

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

We like the way you work it · no gig iddy · Gotta bag it up · no gig iddy ·

We like the way you work it · no gig iddy · Gotta bag it up · no gig iddy ·