Corporate Real Estate Programs Consultant

First Horizon Corp.; Knoxville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

First Horizon Corp. coordinates facilities projects across Memphis, Charlotte, and Knoxville, handling PO creation, vendor onboarding, delivery tracking, and documentation for bank associates and projects.

In this role you will manage invoices, budgets, and project POs, while supporting contract reviews, vendor onboarding, and RFPs, ensuring data integrity and timely reporting.

Qualifications

• Experience in facilities project coordination, procurement, or administrative support, preferably in a banking or corporate environment.
• Familiarity with PO processes, contract review, and invoice processing.

Responsibilities

• Coordinate PO processes for capital projects and supplier quotes.
• Process and review invoices; manage project POs and budgets.
• Support contract review, vendor onboarding, and RFPs.
• Archive documents, reconcile records, and close out projects.
• Develop templates and processes for continuous improvement.

Skills

Strong organizational and communic at

Proactive problem-solving

Strong analytical and reporting

Attention to detail

Tools

Excel

Smartsheet

Clarity Archibus

COUPA

Job description

Location:On site. Memphis, TN, Charlotte, NC, or Knoxville, TN

SUMMARY

Coordinates all aspects of facilities and FFE (Furniture, Fixtures, Equipment) procurement, vendor onboarding, delivery, tracking, and documentation for the bank’s associates and projects.

ESSENTIAL DUTIES

• Purchase Order (PO) Management:
  • Issue POs per associate need/project.
  • Research warranty and request vendor quotes.
  • Obtain necessary approvals; track non-project items.
  • Communicate delivery/installation status.
• Invoice and Budget Management:
  • Process/review invoices for capital projects.
  • Manage project POs, ensure budget compliance.
  • Assist with O&E Forecast Tracking and Budget Compliance
• Contracts & Vendor Liaison:
  • Coordinate with internal partners
  • Support contract review and vendor onboarding.
  • Coordinate with and managing external vendors.
  • Partner with legal on contract revisions.
  • Run RFPs
• Project Close-Out & Documentation:
  • Archive documents and invoices in project systems.
  • Ensure all items are reconciled and projects are closed out.
  • Reconcile records; send reports/copies to stakeholders.
• Continuous Improvement:
  • Propose new templates/processes.
  • Assist with checklist/template development.

Governance

• Timely quarterly QBRs completed with agendas, minutes, actions, and follow-ups.
• Centralized documentation maintained (contracts, QBRs, SOPs, performance reports).
• Audit of playbooks; track completion and adoption metrics.
• Accurate invoicing and data integrity
• Assist in SLA/KPI adherence

QUALIFICATIONS & EXPERIENCE REQUIRED

• Experience in facilities project coordination, procurement, or administrative support, preferably in a banking or corporate environment.
• Familiarity with PO processes, contract review, and invoice processing

Skills & Abilities Required

• Strong organizational and communication skills with an attention to detail.
• Ability to work with tracking and reporting tools (e.g., Excel Spreadsheets, Smartsheet, Clarity Archibus, COUPA).
• Proactive problem-solving mindset and ability to coordinate across departments and vendors.
• Strong analytical and reporting skills.
• Strong excel skills.

Preferred Skills

• Knowledge of workplace accommodations and facility project management.
• Experience with legal or capital project invoice processing.
• Proficiency with digital filing systems and collaborative work tools.

Reporting Structure

• Reports to Corporate Real Estate Program Services Manager.