Corporate Paralegal

Kelso Industries; Salt Lake City (UT); On-site; USD 60,000 - 90,000; Full time

Job summary

Kelso Industries is seeking a Corporate Paralegal to support governance, regulatory compliance, licensing, contract management, and litigation support across our multi-entity portfolio. This role requires strong organization and the ability to manage multiple priorities while partnering with stakeholders across the organization.

You will help develop legal processes and contribute to growth in a fast-paced environment.

Qualifications

• 3+ years of paralegal, legal operations, corporate governance, or related legal support experience.
• Experience managing business, contractor, or trade licensing requirements across multiple states is highly preferred.
• Knowledge of corporate records management, compliance processes, and legal documentation.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to balance multiple projects and deadlines in a dynamic environment.
• Excellent written and verbal communication skills.
• Experience supporting construction, engineering, industrial, or multi-entity organizations is a plus.
• Familiarity with lien documentation and related filing requirements is preferred.

Responsibilities

• Maintain company records, organizational documents, and corporate governance files for multiple business entities.
• Assist with entity formations, state registrations, foreign qualifications, and related corporate filings.
• Coordinate annual compliance requirements, including report filings and registered agent services.
• Support implementation and maintenance of compliance initiatives, policies, and internal controls.
• Assist with compliance reviews, internal audits, and information-gathering efforts related to legal matters.
• Administer company licensing programs, including application preparation, renewals, and ongoing compliance tracking.
• Maintain accurate licensing records through software platforms and internal reporting tools.
• Partner with operating company leadership to ensure licensing requirements are met across multiple jurisdictions.
• Research licensing regulations and assist with resolving licensing questions and compliance concerns.
• Support integration efforts by coordinating licensing activities for newly acquired businesses.
• Manage legal document repositories and maintain organized records of customer, vendor, and real estate agreements.
• Coordinate contract execution processes and ensure complete documentation is retained.
• Assist with updating templates, standard forms, and legal workflow documentation.
• Track key contract dates and support ongoing agreement administration.
• Partner with outside counsel and internal stakeholders on litigation, claims, and dispute-related matters.
• Coordinate document collection, preservation, and production activities.
• Monitor legal invoices and assist with outside counsel administrative management.
• Maintain organized records related to legal proceedings and claims management.

Skills

Paralegal experience

Organizational skills

Communication skills

Multitasking

Attention to detail

Team collaboration

Tools

Licensing software

Document management systems

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Position Overview

Kelso Industries is looking for a Corporate Paralegal to join our growing legal and compliance team. This role will play an important part in supporting corporate governance, regulatory compliance, licensing administration, contract management, and litigation support activities across our family of MEP+ operating companies. The ideal candidate is a highly organized professional who thrives in a fast-paced environment, enjoys solving complex administrative challenges, and can effectively manage multiple priorities while partnering with stakeholders across the organization. This position offers the opportunity to help develop legal processes and contribute to the continued growth of our expanding portfolio.

Primary Responsibilities

Corporate Governance & Regulatory Compliance

• Maintain company records, organizational documents, and corporate governance files for multiple business entities.
• Assist with entity formations, state registrations, foreign qualifications, and related corporate filings.
• Coordinate annual compliance requirements, including report filings and registered agent services.
• Support implementation and maintenance of compliance initiatives, policies, and internal controls.
• Assist with compliance reviews, internal audits, and information-gathering efforts related to legal matters.

Business Licensing & Registration Management

• Administer company licensing programs, including application preparation, renewals, and ongoing compliance tracking.
• Maintain accurate licensing records through software platforms and internal reporting tools.
• Partner with operating company leadership to ensure licensing requirements are met across multiple jurisdictions.
• Research licensing regulations and assist with resolving licensing questions and compliance concerns.
• Support integration efforts by coordinating licensing activities for newly acquired businesses.

Contract & Document Administration

• Manage legal document repositories and maintain organized records of customer, vendor, and real estate agreements.
• Coordinate contract execution processes and ensure complete documentation is retained.
• Assist with updating templates, standard forms, and legal workflow documentation.
• Track key contract dates and support ongoing agreement administration.

Dispute Resolution & Legal Matter Support

• Partner with outside counsel and internal stakeholders on litigation, claims, and dispute-related matters.
• Coordinate document collection, preservation, and production activities.
• Monitor legal invoices and assist with outside counsel administrative management.
• Maintain organized records related to legal proceedings and claims management.

Desired Qualifications

• 3+ years of paralegal, legal operations, corporate governance, or related legal support experience.
• Experience managing business, contractor, or trade licensing requirements across multiple states is highly preferred.
• Knowledge of corporate records management, compliance processes, and legal documentation.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to balance multiple projects and deadlines in a dynamic environment.
• Excellent written and verbal communication skills.
• Experience supporting construction, engineering, industrial, or multi-entity organizations is a plus.
• Familiarity with lien documentation and related filing requirements is preferred.
• Positive attitude, collaborative approach, and desire to contribute to a growing legal function.

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here You Will Experience

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business