Corporate Paralegal

Ingram Micro; Irvine (CA); Hybrid; USD 93,000 - 159,000; Full time

Job summary

A leading technology company in Irvine, California seeks a seasoned corporate paralegal to manage legal entity administration and support public company work. The ideal candidate has over 5 years of experience in corporate entity management and strong organizational skills. This role offers hybrid work opportunities and a competitive salary range of $93,000 to $158,100 per year.

Benefits

Healthcare benefits

Paid time off

401(k) plan and company match

Wellbeing benefits

Qualifications

• 5+ years of hands-on corporate entity management experience.
• Strong command of entity management software.
• Exceptional organization and attention to detail.

Responsibilities

• Independently manage U.S. entity maintenance and corporate housekeeping.
• Help prepare agendas and minutes for meetings of the Board of Directors.
• Assist with preparing and reviewing SEC filings.

Skills

Corporate entity management

Organization and attention to detail

Entity management software proficiency

Education

Paralegal certificate (ABA-approved program)

Bachelor's degree

Tools

CSC Navigator

Diligent Entities

Job description

Accelerate your career. Join the organization that's driving the world's technology and shape the future.

Ingram Micro is a leading technology company for the global information technology ecosystem. With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts. Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage set us apart. Learn more at www.ingrammicro.com

Come join our team where you’ll make technology happen in surprising ways. Let’s shape tomorrow - it’ll be a fun journey!

We’re seeking a seasoned corporate paralegal whose primary, non‑negotiable strength is legal entity management. The paralegal will independently own the administration of our portfolio of U.S. and certain global subsidiaries—state filings, formations, foreign qualifications, withdrawals/dissolutions, organizational documents, minute books, and compliance calendaring. Separately, the paralegal will collaborate with the corporate legal team on board support and public company work; prior experience in these areas is preferred but not required. This role reports directly to the Vice President & Associate General Counsel (Securities and Corporate Governance).

This position is in Irvine, California and has the opportunity for hybrid work with 1-2 days remote per week.

Your role:

Legal Entity Management & Corporate Governance (Core – must have prior experience)

• Independently manage U.S. entity maintenance and corporate housekeeping: formations, foreign qualifications, withdrawals, dissolutions, name changes, conversions, internal mergers, and DBAs; prepare resolutions, written consents, officer/secretary/incumbency certificates, and maintain minute books

• Coordinate with local counsel for non-U.S. entity maintenance and documentation as needed

• Run the entity compliance calendar; track and file annual reports/franchise tax and related state‑level obligations; coordinate with the registered agent and manage evidence of filings

• Maintain the subsidiary list and entity database; ensure accuracy of directors/officers, signatories, and organizational charts

• Triage requests and inquiries regarding know-your-customer (KYC), ultimate beneficial owner (UBO), signing authority, good standing, apostille/legalization, and banking documentation, keeping supporting records current

• Support internal restructuring activities and post‑M&A integrations in partnership with tax, treasury, and finance departments

Board and Stockholder Meetings (Can be trained if no prior experience)

• Help prepare or review agendas, resolutions, and minutes for meetings of the Board of Directors and its committees; compile/distribute materials via online board portal

• Assist with Annual Stockholder Meeting logistics and vendor coordination

Public Company / Securities (Can be trained if no prior experience)

• Prepare and file Section 16 filings (Forms 3/4/5)

• Assist with preparing and reviewing portions of common SEC filings (e.g., 8-K, 10-K, 10-Q, Proxy Statement)

• Project‑manage calendars, draft updates, and proof content for the Proxy Statement

General Corporate (Can be trained if no prior experience)

• Administer due diligence and virtual data rooms for capital markets or M&A transactions; coordinate signatures and closing sets

• Manage select legal billing and vendor matters

What you bring to the role:

• 5+ years hands‑on corporate entity management experience in a multi‑entity, multi‑jurisdiction environment (law firm and/or in‑house), with demonstrated ability to own state filings and corporate housekeeping end‑to‑end (see scope above) with minimal attorney supervision

• Strong command of entity management software (CSC Navigator, Diligent Entities, or similar) and proficiency with registered agent workflows

• Exceptional organization, calendaring, and attention to detail

Additional Preferred Qualifications

• Public‑company support (Section 16, proxy/disclosures), including EDGAR/filing tools

• Experience administering a board portal (Diligent/Boardvantage) and coordinating board/committee materials

• Paralegal certificate (ABA‑approved program) and/or bachelor’s degree

• California Notary Public (or willingness to obtain) for occasional notarizations/apostilles

# LI-AH1

#LI-hybrid

The typical base pay range for this role across the U.S. is USD $93,000.00 - $158,100.00 per year.

The ranges above reflect the potential annual base pay across the U.S. for all roles; the applicable base pay range will depend on the candidate’s primary work location, pay grade, and variable compensation plan. Individual base pay within each range depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time of hire. New hires starting base pay generally falls in the bottom half (between the minimum and midpoint) of a pay range.

At Ingram Micro certain roles are eligible for additional rewards, including merit increases, annual bonus or sales incentives and long-term incentives. These awards are allocated based on position level and individual performance. U.S.-based employees have access to healthcare benefits, paid time off, parental leave, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, and wellbeing benefits, among others.

This is not a complete listing of the job duties. It’s a representation of the things you will be doing, and you may not perform all these duties.

Please be prepared to pass a drug test and successfully pass a pre-employment (post offer) background check.

Ingram Micro Inc. is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under applicable law.