Corporate Paralegal

Wayfair; Boston (MA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Wayfair is seeking a paralegal to join the Corporate Legal team in Boston. This visible, highly collaborative role focuses on governance, securities, capital markets, and policy matters, with an emphasis on scaling the legal function through AI and technology.

Based at our Boston headquarters, the role combines in-person collaboration with some remote Fridays, requiring meticulous recordkeeping, strong communication, and the ability to partner across Finance, IR, and Legal to support governance

Qualifications

• Bachelor’s degree or ABA approved paralegal certification.
• 3+ years of professional paralegal experience in a corporate or law firm environment.
• Experience handling confidential information and working with senior management.
• Familiarity with SEC reporting, Section 16 compliance, insider trading programs and public company governance.

Responsibilities

• Oversee Global Subsidiary Governance & Compliance, including maintenance of entities and compliance calendars.
• Lead Corporate Governance & Board Support, including minutes, resolutions, and governance records.
• Support Capital Markets & Operational Governance, including filings and diligence.
• Coordinate with outside counsel and third-party providers for filings and certifications.
• Identify governance gaps and drive improvements using AI and technology.

Skills

Paralegal experience

Corporate governance

Regulatory compliance

Education

Bachelor’s degree

ABA approved paralegal certification

Tools

hCue

e-billing systems

Job description

This position is based in our Boston headquarters. We believe in-person collaboration is a competitive advantage. Enterprise employees are typically in-office Monday through Thursday, with Fridays remote.

We are seeking a skilled paralegal to join our Corporate Legal team in Boston. This visible and highly collaborative role will join a dynamic team that handles high-profile governance, securities, capital markets, and policy matters. We’re looking for a detail-oriented self-starter who thrives in a collaborative environment and is excited to contribute to meaningful work that impacts the business. The role will also help scale the legal function by leveraging AI and other technology to enhance efficiency, transparency, and governance processes.

Note: This role is not suitable for those currently in law school. We are looking for a professional paralegal seeking to build core corporate skills.

Core Responsibilities

Oversee Global Subsidiary Governance & Compliance

• Lead maintenance and oversight of domestic and international legal entities
• Manage the full subsidiary lifecycle, including formations, dissolutions, foreign qualifications, restructurings, and integrations
• Maintain official subsidiary records, minute books, and compliance calendars across jurisdictions
• Own and proactively improve the entity management system, ensuring accurate records of directors, officers, managers, stockholders, and authorized signatories
• Coordinate regular compliance reviews with outside counsel and third-party providers to ensure statutory and annual filing obligations are met
• Support Tax, Treasury, and Finance with subsidiary-level certifications, bank documentation, KYC/KYB requests, and restructuring initiatives
• Identify governance gaps or process inefficiencies and drive improvements to enhance transparency and reduce risk

Lead Corporate Governance & Board Support

• Support Board and committee operations, including preparation and maintenance of minutes, resolutions, written consents, and governance records; exercise judgment to elevate documents needing further attention to attorneys within the legal department
• Prepare and conduct substantive review of corporate actions requiring officer signatures, exercising judgment to elevate matters as appropriate
• Maintain insider trading compliance processes, D&O questionnaires, and related governance certifications
• Lead Section 16 reporting and beneficial ownership tracking
• Partner with Legal, Accounting, and IR on proxy preparation, annual meeting logistics, and related governance matters

Support Capital Markets & Operational Governance

• Assist with transaction diligence, post-closing corporate housekeeping, and compliance certificates
• Maintain corporate records and governance documentation in connection with financing and capital markets activities

Qualifications

• Bachelor’s degree or ABA approved paralegal certification
• 3+ years of professional administrative or paralegal experience in a corporate or law firm environment
• Experience handling confidential information and working with senior management
• Broad exposure to corporate secretarial, statutory reporting, subsidiary governance, corporate law, or other related compliance activities
• Commissioned Notary Public or willingness to obtain commission shortly after hire
• Familiarity with SEC reporting, Section 16 compliance, insider trading programs and public company governance
• Strong communication skills and the ability to work effectively across a global enterprise, dealing with stakeholders at all levels of the organization and in various culture
• Strong organizational, project management, and multitasking skills to manage multiple competing matters, meet required work deadlines, and follow-up on outstanding requests.
• Self-motivated to seek out challenges and pursue excellent outcomes; willing to roll-up sleeves, pitch-in and tackle problems of all shapes and sizes.
• Experience with entity management systems (e.g., hCue) and legal operations platforms, including e-billing systems, with a focus on accuracy, reporting, and spend management
• Strong team player who is both committed and flexible

Assistance For Individuals With Disabilities

Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form.

About Wayfair Inc.

Wayfair is one of the world’s largest online destinations for the home. Whether you work in our global headquarters in Boston, or in our warehouses or offices throughout the world, we’re reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you’re looking for rapid growth, constant learning, and dynamic challenges, then you’ll find that amazing career opportunities are knocking.

Every voice, every perspective matters. That’s why we’re proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

Your personal data is processed in accordance with our Candidate Privacy Notice (https://www.wayfair.com/careers/privacy). If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at [e-mail].