Corporate Office Safety Coordinator

Sargent & Lundy; Chicago (IL); Hybrid; USD 78,000 - 119,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Flexible work arrangements

Tuition assistance

Job summary

Sargent & Lundy is seeking a Corporate Office Safety Coordinator to lead safety policy development and training across our offices. The role emphasizes hazard assessment, recordkeeping, and emergency preparedness, with a strong collaboration across Facilities Management, HR, and regional leadership.

The position requires a decade of safety/EHS experience, expertise in OSHA and NFPA codes, and the ability to travel to regional offices.

Qualifications

• Minimum 10 years of progressive safety/EHS experience.
• Experience delivering safety training to adults, in person and virtually.
• Strong knowledge of OSHA regulations and NFPA fire life-safety codes.
• Detail-oriented with recordkeeping for training and compliance.
• Excellent written and verbal communication for executives.
• Willingness to travel to regional offices.
• Bachelor's degree in occupational safety; CSP preferred.

Responsibilities

• Develop and maintain office safety policies and procedures.
• Conduct hazard assessments and safety inspections in offices.
• Coordinate fire drills and emergency preparedness.
• Maintain training records and compliance reports.
• Deliver safety training across the company.
• Collaborate with Facilities Management, HR, and regional leaders.

Skills

Safety training

OSHA regulations

Office safety

Communication skills

Microsoft Office

Travel

Education

Bachelor's degree in occupational safety

CSP certification

OSHA 30-Hr General Industry

Tools

LMS software

EHS software

Job description

Responsibilities

This position allows for a hybrid work schedule with a mix of work spent in office and working remote from home.

The Corporate Office Safety Coordinator develops, maintains, and administers safety policies and best practices for Sargent & Lundy's office environments. The role conducts safety training and maintains compliance records for training, fire drills and related safety records. The coordinator works across Facilities Management, Human Resources, and regional office leadership to keep employees safe and to keep the company in compliance with safety regulations.

Safety Policies and Best Practices

• Develop, update, and maintain office safety policies, procedures, and office-environment best practices, aligned with OSHA and applicable state, local, and fire-code requirements.
• Conduct hazard assessments and workplace safety inspections in offices, including egress, fire protection equipment, electrical, ergonomics, and first aid supplies.
• Identify recurring hazards and trends and recommend corrective and preventive actions to regional office managers. Track corrective actions through resolution.
• Develop and support the company's emergency action and preparedness plans for each regional office.Safety Training
• Design, schedule, and deliver safety training seminars and orientations for employees across the company, including new-hire safety orientation and refresher training.
• Develop training content, materials, and assessments; keep them current with regulatory changes and lessons learned.
• Partner with regional office leads and designated floor or fire wardens to build a sustainable local training program.

Fire Drills and Emergency Preparedness

• Confirm that regional office buildings are in compliance with local fire drill regulations and provide gap coverage for offices without support from building management.
• Coordinate and document fire drills and evacuation exercises in each regional office on the required schedule.
• Evaluate drill performances, record findings, and track corrective actions.
• Coordinate with building management, life-safety vendors, and local fire authorities as needed.

Records and Compliance

• Maintain accurate records of safety training attendance, completion, certifications, and fire drill documentation for corporate headquarters and all regional offices.
• Prepare monthly and quarterly safety metrics and compliance reports for management.
• Ensure records are retained, retrievable, and inspection-ready in line with company retention policy.
• Maintain the safety incident log and support investigations of incidents and near misses.

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Qualifications:

• Minimum 10 years of progressive experience in safety, EHS, or risk management, including experience developing safety policies and programs.
• Experience delivering safety training to adult audiences, in person and virtually.
• Working knowledge of OSHA regulations, NFPA fire and life-safety codes (including NFPA 101 and NFPA 72 as applicable), and general office safety requirements.
• Demonstrated ability to maintain detailed training and compliance records.
• Strong written and verbal communication skills, with the ability to present to executives and non-technical staff.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with LMS or EHS software is a plus.
• Ability to travel to regional offices as needed.

Preferred

• Experience at a multi-office organization.
• Certified Safety Professional (CSP), Associate Safety Professional (ASP), or equivalent credential.
• OSHA 30-Hour General Industry certification; First Aid/CPR/AED instructor certification.
• Bachelor's degree in occupational safety, environmental health, engineering, or a related field.

Working Conditions

• Primarily office-based, with travel to regional offices and building walkthroughs.
• Standard office environment; occasional work outside normal hours for drills or emergency response.

Technology & Innovation

Sargent & Lundy values the appropriate use of technology to improve how work gets done and deliver high-quality outcomes for our clients. Depending on the role, employees may use data, automation, artificial intelligence, and other digital tools to support research, analysis, engineering and design activities, workflow improvement, or other aspects of their work. We value candidates who demonstrate an interest in learning and effectively using emerging technologies where relevant to their role. Employees remain accountable for their work and are expected to apply appropriate professional judgment and review when using technology-assisted tools. Experience with AI, automation, programming, or similar technologies is valued where relevant but is not required unless specifically identified elsewhere in the job description.

About Sargent & Lundy

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & WellnessFinancial BenefitsWork-Life Balance

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA

• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus

• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range

$78,016.00 - $119,191.00

Transparency Statement

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.