Corporate Legal Operations Specialist

S&P Global; Nevada (IA); Hybrid; EUR 51,000 - 94,000; Full time

Benefits offered by this job

Health & Wellness

Flexible Downtime

Continuous Learning

Retirement Planning

Job summary

S&P Global’s Legal Operations & Transformation team seeks an experienced professional to manage e-billing and matter management platforms in New York. You will process invoices, coordinate matter setup, onboarding, and vendor maintenance, ensuring accuracy and compliance.

The role requires strong reporting skills, experience with enterprise systems, and the ability to drive projects across global teams. It offers competitive compensation and benefits.

Qualifications

• Bachelor’s degree or equivalent practical experience.
• 3+ years of experience in legal operations, e-billing administration, legal support, finance, or related fields.
• Experience with e-billing, matter management, or enterprise systems.
• Strong Excel and PowerPoint; ability to prepare executive-ready reports.
• Experience leading projects and driving workstreams from planning through execution.
• Experience using AI-enabled productivity tools to improve efficiency.
• Excellent organizational skills and ability to handle multiple priorities.

Responsibilities

• Administer and coordinate the department’s e-billing and matter management platform.
• Process, review, and monitor legal invoices for timely approvals and compliance.
• Coordinate matter setup, vendor onboarding, and system administration.
• Monitor invoice errors and workflow issues; collaborate to resolve them.
• Support outside counsel engagement, accrual tracking, and budgets.
• Generate routine and ad hoc reports on spend and activity.
• Collaborate with Finance, Procurement, and tech teams on processes.
• Maintain documentation, playbooks, and SOPs for governance.

Skills

Legal operations

E-billing administration

Project coordination

AI-enabled productivity tools

MS Office (Excel, PowerPoint)

Reporting & analytics

Education

Bachelor’s degree or equivalent practical experience

Tools

Legal Tracker

Ariba

Power BI

Smartsheet

Job description

About the Role:

Grade Level (for internal use):

09

The Team:

S&P Global’s Legal Operations & Transformation team supports the Legal, Government Affairs, Risk & Compliance organization by strengthening operational processes, improving legal technology adoption, enabling data-driven decision-making, and supporting consistent outside counsel and legal spend management practices. The team works closely with legal professionals, Finance, Procurement, technology partners, external vendors, and law firms to deliver practical, efficient, and scalable support across the department.

Responsibilities and Impact:

• Serve as a primary administrator and day-to-day coordinator for the department’s e-billing and matter management platform.
• Process, review, and monitor legal invoices to support timely approvals, accurate coding, and compliance with billing guidelines and established controls.
• Coordinate matter setup, law firm onboarding, vendor maintenance, user support, and related system administration activities.
• Monitor invoice exceptions, billing rule violations, approval workflow issues, and matter data quality; work with internal stakeholders and law firms to resolve issues promptly.
• Support outside counsel engagement processes, fee arrangement administration, accrual tracking, budget support, and law firm communications.
• Generate routine and ad hoc reporting on legal spend, accruals, vendor performance, matter activity, and operational metrics.
• Partner with Finance, Procurement, legal professionals, and technology teams to support invoice payment processes, spend management initiatives, and process improvements.
• Maintain e-billing documentation, process guides, billing records, and controls to support governance, audit readiness, and consistent execution.
• Assist with implementation, testing, training, and rollout of legal technology enhancements, workflow improvements, and operational initiatives.
• Coordinate special projects supporting Legal Operations & Transformation, including project plans, status updates, dashboards, communications, action-item tracking, and stakeholder follow-up.
• Conduct process analysis and research to identify improvement opportunities, support better ways of working, and improve the user experience for internal clients and law firms, also using the company’s’ AI tools.
• Support departmental communications, training materials, playbooks, standard operating procedures, and other resources that enable consistent adoption of legal operations processes.

Compensation/Benefits Information:

(This section is only applicable to US candidates)

S&P Global states that the anticipated base salary range for this position is $59,212 to $109,243. Final base salary for this role will be based on the individual’s geographic location, as well as experience level, skill set, training, licenses and certifications.

In addition to base compensation, this role is eligible for an annual incentive plan. This role is eligible to receive additional S&P Global benefits. For more information on the benefits we provide to our employees, please click here (https://spgbenefits.com/benefit-summaries) .

What We’re Looking For:

Basic Required Qualifications:

• Bachelor’s degree or equivalent practical experience.
• 3+ years of experience in legal operations, e-billing administration, legal support , finance operations, procurement operations, project coordination, or a related field.
• Experience working with e-billing, matter management, finance, procurement, or other enterprise business systems.
• Strong proficiency in Microsoft Office, particularly Excel and PowerPoint; ability to prepare clear reports, summaries, and executive-ready materials .
• Experience supporting projects, tracking milestones, following up on action items, and helping drive workstreams from planning through execution.
• Experience using AI-enabled productivity tools to improve efficiency, streamline workflows, and support smarter ways of working.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to work effectively with legal professionals, law firms, vendors, Finance, Procurement, and technology partners.
• Analytical and problem-solving mindset, with the ability to identify root causes, resolve operational issues, and recommend process improvements.
• Ability to handle confidential information, exercise sound judgment, and maintain professionalism in interactions with internal and external stakeholders.

Additional Preferred Qualifications

• Experience with Legal Tracker, Ariba, or similar e-billing and procurement platforms.
• Experience supporting outside counsel management, legal spend administration, invoice review, accruals, budgets, or law firm billing guideline compliance.
• Experience supporting technology implementations, user testing, change management, training, or process redesign initiatives.
• Knowledge of reporting and analytics tools such as Power BI, Smartsheet, or similar platforms.
• Demonstrated ability to work independently while collaborating effectively across global teams, regions, and time zones.

Right to Work Requirements:

This role is limited to persons with indefinite right to work in the United States.

What’s In It For You?

Our Mission:

Advancing Essential Intelligence.

Our People:

We're more than 35,000 strong worldwide—so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. Join us and help create the critical insights that truly make a difference.

Our Values:

Integrity, Discovery, Partnership

Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals.

Benefits:

• Health & Wellness: Health care coverage designed for the mind and body.
• Flexible Downtime: Generous time off helps keep you energized for your time on.
• Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
• Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
• Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best‑in‑class benefits for families.
• Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference.

For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries

Global Hiring and Opportunity at S&P Global:

At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.

Equal Opportunity Employer

S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.

If you need an accommodation during the application process due to a disability, please send an email to: [e-mail] and your request will be forwarded to the appropriate person.

US Candidates Only:

Know Your Rights: Workplace discrimination is illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf)

203 - Entry Professional (EEO Job Group) (inactive), 20 - Professional (EEO-2 Job Categories-United States of America), LGLLGL202.1 - Middle Professional Tier I (EEO Job Group)

Location: New York, New York, United States