Corporate Legal Executive Assistant - AmLaw Firm - Hybrid

Beacon Hill; City of White Plains (NY); Hybrid; USD 80,000 - 110,000; Full time

Job summary

A leading law firm in New York is seeking a Corporate Legal Executive Assistant to support attorneys in managing daily operations. This hybrid role requires strong organizational and communication skills, along with a proactive approach to handling sensitive matters and complex scheduling. Candidates should possess over five years of relevant experience, ideally in a corporate or financial law setting.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Federal and state leave programs

Qualifications

• 5+ years as a Legal Executive Assistant supporting Corporate Attorneys.
• Advanced proficiency in Excel, Word, and PowerPoint required.
• Strong work ethic and positive attitude are essential.

Responsibilities

• Assists attorneys with daily functions and manages schedules.
• Handles confidential matters with discretion.
• Coordinates meetings and prepares necessary documents and reports.

Skills

Communication

Interpersonal Skills

Organizational Skills

Time Management

Confidentiality

Education

High School Diploma or GED

Tools

Excel

Word

PowerPoint

Job description

The Midtown New York City Office of AmLaw Firm with international footprint is looking for a Corporate Legal Executive Assistant to assist attorneys with the daily functions of the practice. This unique role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients. This is a hybrid role where you will work at least 3 days in the office.

Responsibilities :

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities / tasks / projects to successful completion. Collaborates with peers to provide team support and coverage.
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Exercises discretion and professional judgment with confidential and sensitive matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Maintains knowledge of billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions / issues, liaise with collections team); monitors client budgets for reporting purposes.

Qualifications and Requirements :

• 5+ years as a Legal Executive Assistant either supporting Corporate Attorneys at a law firm or financial institution
• High School Diploma or GED
• Advanced computer skills in Excel, Word and PowerPoint are required.
• Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis.
• Solid organizational skills required to manage multiple high priority projects at one time.
• Performs a broad range of assignments with efficiency and accuracy.
• Excellent time management skills necessary and the ability to work effectively in a fast-paced environment.
• Demonstrates strong work ethic and a flexible, dependable and positive attitude.
• Must maintain confidentiality and demonstrate good professional judgment.

If you are qualified, interested and would like to be considered for the Corporate Legal Executive Assistant role, please send an MS Word version or PDF version of your resume to Jess Levinson at [e-mail]. Applicants who do not attach a resume, may not be considered.

Desired Skills and Experience

• 5+ years of experience as a Legal Executive Assistant at an AmLaw Firm or premiere financial institution
• Experience with drafting, editing, finalizing and managing corporate legal documents
• Proficient with handling / managing all administrative tasks
• Must be open to hybrid schedule in Midtown New York City
• Must be willing to work occasional overtime

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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Legal Executive Assistant • White Plains, NY, US