Corporate Legal Assistant

Benesch, Friedlander, Coplan & Aronoff; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Job summary

Benesch, Friedlander, Coplan & Aronoff is seeking a Corporate Legal Assistant in its Cleveland office to handle a range of administrative and clerical tasks for corporate matters. The role supports timekeepers with contracts, closing documents, and corporate filings while maintaining meticulous client and matter files.

The ideal candidate will have a High School Diploma, 3 years of corporate experience, excellent communication skills, and proficiency with Microsoft Office; experience with

Qualifications

• Legal Assistants must have a High School Diploma in addition to three years of corporate experience.
• Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills.
• Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software.
• Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.

Responsibilities

• Prepare and file corporate documents and contracts, including closing documents and UCCs.
• Assist with board minutes, corporate formations and dissolution documents.
• Enter and track attorney time and review billings for accuracy.
• Perform conflict checks and open/close client matters; draft engagement letters.
• Coordinate travel arrangements and manage schedules for timekeepers.
• Provide high level client service and maintain organized files per firm procedures.

Skills

Communication skills

Customer service attitude

Multitasking

Education

High School Diploma

Three years corporate experience

Tools

InTapp Time

Intapp Open

Chrome River Expense Reporting

Aderant

Interaction

iManage

Microsoft Office

Job description

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 125 list, placing us among the top 125 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at www.mybeneschbenefits.com.

Working with Us - Come and "Be Benesch!"

We are Cleveland's second largest law firm, and have offices in Chicago, Columbus, San Francisco, New York City, Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

Want to know more? To hear from some of our team, click here: https://www.beneschlaw.com/careers/index.html

Benesch is proud to announce the opening for a Corporate Legal Assistant within our Practice Support department in our Cleveland office.

Position Summary:

The Corporate Legal Assistant handles complex and specialized administrative and clerical support activities related to the specific work and function of the timekeeper(s) to whom they are assigned.

Essential Functions:

1. Prepare, revise, redline and proofread various corporate documents including contracts, agreements, transactional matters, compliance, closing documents, UCCs, financing and lending, audit letters, etc.
2. Assist with assembly of pre-closing documents and sets of executed documents for various signatures, corporate formation and dissolution documents and UCC financing statements and amendments.
3. Prepare shareholder and corporate minutes and maintain corporate record books for various entities.
4. Working knowledge of filing procedures, requirements and e-filing with Secretary of State office, in additional to federal, state and local courts.
5. Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
6. Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods.
7. Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
8. Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
9. Perform initial conflict checks and open/close client matters and prepare engagement letters.
10. Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
11. Coordinate travel arrangements and track travel expenses for timely reimbursement.
12. Communicate professionally and promptly with internal and external clients to deliver a high level of customer service, consistent with the Firm's "First in Service" philosophy.

Additional Responsibilities:

1. Proactively participates as a member of the practice group support coverage team.
2. Stay current in the use of all firm systems and practices.
3. May require overtime or weekend hours.
4. Perform additional office support duties as assigned/requested.

Confidentiality:

Due to the nature of your employment, various documents and information, which are of confidential nature, will come into your possession. Such documents and information must be kept confidential at all times.

Qualifications:

Legal Assistants must have a High School Diploma in addition to three years of corporate experience. Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills. Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software. Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses. Must possess an excellent customer service attitude.

The salary range for this position is $85K to $110K.

Please note that quoted salary ranges are based on Benesch's good faith belief at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-6286 or email at [e-mail].

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities