Corporate & External Affairs Analyst Lead

FIS Management Services LLC; Jacksonville (FL); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Flexible and creative work environment

Diverse and collaborative atmosphere

Professional and personal development

Opportunities to volunteer

Competitive salary and benefits

Job summary

FIS Management Services LLC seeks an experienced Corporate & External Affairs Analyst Lead to provide confidential administrative support to the Chief Legal Officer, Corporate Secretary, and senior governance teams. You will manage board and committee activities, draft resolutions, and coordinate global regulatory governance across subsidiaries.

The role requires extensive governance and regulatory experience, excellent communications, and the ability to travel for board meetings in Jacksonville

Qualifications

• Bachelor's degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred).
• 8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters.
• Board meetings are held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings.
• Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications
• Strong attention to detail, organizational skills and excellent project management skills.

Responsibilities

• Provide confidential administrative support to senior legal executives and governance bodies.
• Prepare, organize, and distribute board materials via board portals (e.g., Boardvantage).
• Draft meeting agendas, notices, resolutions, and secretary certificates.
• Coordinate logistics for Annual Stockholder and Board meetings.
• Project manage deliverables for each quarterly Board meeting.
• Coordinate scheduling, travel, meeting space, and related logistics for Board meetings and director onboarding.
• Serve as primary point of contact for directors' needs.
• Liaise with governance, regulatory, risk and compliance teams to ensure seamless workflows.
• Handle apostille, notary, and Docusign requests.

Skills

Board governance

Project management

Attention to detail

Communication skills

Microsoft Office

Boardvantage

Workiva

SEC filing systems

Legal research

Confidentiality

Time management

Education

Bachelor's degree or equivalent

Paralegal certification

ICSA certification

Tools

Boardvantage

Workiva

SEC filing systems

Job description

Job Description

About the role: As an Corporate & External Affairs Analyst Lead, you will provide confidential administrative support to the Chief Legal Officer, Corporate Secretary, Public Company Board, the Regulated Entity teams, and other senior management legal executives, with a focus on public company board operations, regulated entity board operations and corporate records and subsidiary management.

What you will be doing:

• Board & Committee Support
• Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage.
• Draft meeting agendas, board notices, resolutions, and secretary certificates.
• Coordinate logistics and materials for Annual Stockholder and Board meetings.
• Serve as project manager for deliverables for each quarterly Board meeting.
• Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed).
• Serve as a primary point of contact point for all directors' needs.

• Global Regulated Entity Corporate Governance & Support
• Provide ongoing oversight and support for governance and entity compliance matters across all regulated corporate subsidiaries, including formations, annual reports, and entity compliance.
• Coordinate and assist with the implementation of the Regulated Entity Global Corporate Governance Framework across the organization, which includes a consistent across all Regulated Entities in the following areas:
• Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage.
• Draft meeting agendas, board notices, resolutions, and secretary certificates.
• Coordinate logistics and materials for regulated entity Board meetings.
• Project manage deliverables for each quarterly Board meeting.
• Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed).

• Additional Duties
• Liaise with corporate governance, regulatory legal, risk, compliance, internal audit and business owners involved with each Regulated Entity to ensure seamless governance workflows.
• Handle apostille, notary and Docusign requests.
• Maintain high levels of confidentiality with respect to sensitive and complex projects with contacts inside and outside the company.
• Edit typed material for grammar, punctuation, clarity and sentence structure.

Required Qualifications:

• Bachelor's degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred).
• 8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters.
• Board meetings are held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings.
• Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications
• Strong attention to detail, organizational skills and excellent project management skills.
• Knowledge of legal and/or regulatory research techniques and tools, including Harvey and PLC
• Ability to write legal/regulatory documents, summaries and other correspondence
• Excellent verbal and written communication skills, including the ability to compose memos and correspondence from brief verbal instructions
• Ability to maintain confidentiality and carry out assignments that are sensitive in nature
• Effective time management skills
• A sense of curiosity and a desire for incremental improvement

What we offer you:

• Flexible and creative work environment
• Diverse and collaborative atmosphere
• Professional and personal development resources
• Opportunities to volunteer and support charities
• Competitive salary and benefits

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

EEOC Statement

FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here

ADA Disclaimer

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case‑by‑case basis.

Sourcing Model Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies.

FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

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