Corporate Administrative Assistant

FS System; Marion (IL); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Fully Funded Pension

401(k) Employer Match

Health benefits

Life Insurance

Disability

Job summary

Southern FS, Inc. in Marion, IL is seeking a Corporate Administrative Assistant to provide essential office support and help managers stay organized.

The role focuses on receptionist duties, payment processing, and daily administrative tasks that keep operations running smoothly. Responsibilities include handling phone inquiries from customers and staff, posting payments, assisting with Energy Assistance paperwork, and maintaining Esys/Webs knowledge.

Qualifications

• Associate degree (A.A.) or equivalent from two-year college or technical school.
• Demonstrates essential business knowledge, collaboration, communication and customer focus.
• Must be able to obtain and maintain a valid driver’s license and driving record.
• Must be able to work extended hours and travel as needed.

Responsibilities

• Answer phone calls related to company inquiries from customers and sales staff.
• Take customer payments and over-the-phone payments for deliveries.
• Post payments (AgVance).
• Assist with Energy Assistance paperwork and administration.
• Maintain knowledge of Esys/Webs.

Skills

Customer service

Phone etiquette

Office administration

Education

Associate degree (A.A.) or equivalent

Tools

Esys/Webs

Job description

Corporate Administrative Assistant - Southern FS - Marion, IL

Company: Southern FS, Inc

State: IL

SALARY: $15 - $18 /hour

BENEFITS:We are dedicated to supporting the long-term financial well‑being of our employees and encourage our interns to start planning for retirement early by offering them the opportunity to participate in our 401(k) plan.

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably.FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

Purpose and summary statement: Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

ESSENTIAL JOB FUNCTIONS:

Daily:

• Answer phone calls related to all company inquiries from customers and sales staff.
• Taking customer payments and over the phone payments for deliveries
• Posting payments (AgVance)
• Assist with Energy Assistance paperwork and administration
• Maintain knowledge of Esys/Webs

As Needed:

• Purchase and process birthday cards and company monthly calendar (GM issues list)
• Purchase Walmart gift cards to send out with birthday cards
• Coordinate and pick up birthday treats
• File sales reports and work orders
• Separate Bulk Fuel driver tickets and disperse to Inventory Specialist and Boles location
• Word processing projects for General Manager, Operations Manager, Sales Manager, Credit Manager, Controller and Human Resources Manager
• Call in Estimated Tax Payment Confirmation for Controller
• Assist with company events; coordinate meals, memos, flowers, etc.
• Ordering and inventory control of office supplies and forms (Modern or Stiles)
• Coordinate schedule for shredder box pick up
• Coordinate special mailings
• Coordinate Fed Ex and UPS shipping and distribute incoming deliveries
• Schedule office meetings
• Keep employee addresses and phone listings current and available
• Other duties as assigned

OTHER JOB FUNCTIONS:

• Report to work at prescribed times.
• Come to work neat and clean and in company uniforms as much as possible to project agood company image.
• Be safety conscious always and report any unsafe operations or equipment to Supervisor.
• Cooperate with Supervisor, co-workers, patrons and peers.
• Be friendly and show concern for patron needs.
• Strive to keep company equipment in high state of repair and cleanliness.
• Have a working knowledge of all products and services offered by company.
• Notify Supervisor of all time off (i.e. personal days, sick days, vacation, etc.) at earliest possible time.
• Perform all other duties as assigned. Other duties may be assigned.

REQUIREMENTS:

• Associate degree (A.A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.
• Must be able to obtain and maintain a valid driver’s license and satisfactory driving record.
• Must be able to work extended hours as business conditions warrant.
• Must be able to travel independently.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.

SECURING YOUR FUTURE, ONE BENEFIT AT A TIME.

Our benefits packages aredesigned to support every aspect of our employees’ well-being—from health plans to life insurance, robust retirement plans, and more.We provide benefits that meet their needs today while also ensuring a secure future.

Offerings may be, but are not limited to:

UNITED STATES:

• Fully Funded Pension*
• 401(k) & Employer Match
• HSA & Employer Contributions
• Life Insurance
• Disability
• Identity Protection

*The pension plan is subject to individual company participation. Those who do not participate in the pension plan enjoy a higher 401(k) employer match.

**Some benefits are subject to the hiring company.

CANADA:

• RRSP
• Life Insurance
• Disability

*Benefit eligibility may be dependent on employment type