Corporate Administrative Assistant

Portfolio Resident Services; Houston (TX); Hybrid; USD 45,000 - 60,000; Full time

Job summary

A corporate services provider in Houston is seeking a Corporate Administrative Assistant. This role involves supporting departments with various administrative tasks, requiring proficiency in Microsoft Office Suite and strong organizational skills. Candidates should have a high school diploma and prior administrative experience. This is a full-time position with optional hybrid work after initial training.

Benefits

Health insurance

Dental insurance

Vision insurance

401(k) matching up to 5%

Flexible Spending Account

Qualifications

• Experience as an office administrative assistant.
• Ability to report to the office 5 days a week.
• Familiarity with payroll processes.

Responsibilities

• Assist with data entry related to financial tasks.
• Support month-end and year-end financial processes.
• Manage the company credit card program.

Skills

Proficiency in Microsoft Office Suite

Exceptional organizational skills

Attention to detail

Ability to handle sensitive information

Education

High school diploma

College degree or completion of college courses

Tools

HRIS

QuickBooks

Smartsheet

Job description

Hybrid remote in Houston, TX | United States

Overview

Corporate Administrative Assistant from Portfolio Resident Services, this corporate administrative assistant vacancy is located in Hybrid remote in Houston, TX, United States. This position requires a Bachelor Degree. This opening is in the Administrative field and is open to job seekers with the stated education background.

Job Description

The Corporate Administrative Assistant plays a crucial role in assisting the departments of Human Resources and Accounting and the Sr. Director of Administration with various administrative tasks. The position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality. This is a full-time position, Monday – Friday.

Responsibilities

• Assist with data entry tasks related to accounts receivable, accounts payable and payroll.
• Assist with management of the company credit card program.
• Assist with reconciliation of bank accounts and subsidiary ledgers.
• Support month-end and year-end financial closing processes by preparing reports and assisting with audits.
• Perform key tasks related to employee onboarding/offboarding processes.
• Conduct initial review and follow-up for delinquent accounts.
• Address inquiries from employees, vendors, and clients.
• Perform all tasks related to the acknowledgement of employee anniversary dates.
• Manage the ordering and distribution of business cards for company-wide staff.
• Perform all tasks related to incoming/outgoing mailing and shipping needs of the department.
• Maintain the shared corporate calendar and contribute as requested to senior staff calendars.
• Receive and manage redirected department phone calls.
• Assist with organizing office-wide events/special occasions.
• Manage requests for acknowledgement of employee events (e.g., awards, flowers, sympathy cards).
• Contribute to the company-wide newsletter monthly.
• Perform timely updates of operational data in multiple systems impacting other departments.
• Other duties as may be assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma and office administrative assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to report to the Houston corporate office location 5 days/week.
• College degree or completion of college courses a plus.
• Familiarity with HRIS, payroll, QuickBooks and Smartsheet a plus.

Benefits

• Health insurance (employee only coverage)
• Dental insurance
• Vision Insurance
• Safe Harbor 401(k) with immediate vesting
• 401(k) matching up to 5%
• Employee assistance program
• Flexible Spending Account
• Paid Time off
• Over 20 paid holidays
• Possibility of hybrid work schedule after 90-day initial training period

Note: Click HERE to complete this survey to be considered for this position.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The employee is regularly required to talk or hear, and to use hands or fingers to handle or feel objects, tools, or controls. The employee must occasionally lift and/or move up to 25 pounds. Overnight travel, nights and weekends may be required with notice. Specific vision abilities required include close and distance vision and the ability to adjust focus. The noise level is usually low to moderate.

Note: This job description does not create an employment contract and employees are employed on an at-will basis. This document may be modified to reasonably accommodate individuals with disabilities and to reflect the needs of the organization.

Click here to find out more about our organization.

Keywords: Closed Date: 2025-10-29

Company Info

Company Info Portfolio Resident Services
Houston, TX (Greenway - Upper Kirby area), United States