Coordinator - Staffing

TrulyHired; Roanoke (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

TrulyHired is seeking an HR Staffing Coordinator in Roanoke, VA to partner with principals and central office staff, and oversee recruitment, pre-employment, compensation, and staffing processes.

You will manage records, screen applicants, coordinate postings, and support New Employee Orientation while ensuring compliance and data accuracy.

Qualifications

• Bachelor's degree in HR or related field preferred; substitution allowed with related experience.
• At least two years of experience in employee communications, payroll/benefits administration, and management.
• Working knowledge of PCs, spreadsheets, word processing, databases, and data analysis.

Responsibilities

• Maintain up-to-date personnel records and position control.
• Post vacancies and screen applicants for eligibility and salary placement.
• Extend job offers for full-time, part-time and temporary positions.
• Process personnel actions (hiring, transfers, promotions, terminations, etc.) in accordance with policies and laws.
• Coordinate with principals and hiring managers for staffing and postings.
• Screen credentials, coordinate job fairs and participate on interview panels as needed.

Skills

HR management

Supervisory skills

Communication skills

Technology proficiency

Relationship building

Education

Bachelor's degree in HR or related field

Two years of related HR experience

Tools

HRIS

Job description

Job Description

GENERAL STATEMENT OF JOB

Under the direction of the HR administrators, the HR Staffing Coordinator is responsible for establishing and maintaining a strong, positive working relationship with school principals and central office staff to support the sourcing and assignment of high-quality candidates for all school based and central office positions. This position oversees all aspects of the employment process to include recruitment, staffing, pre-employment, classification, compensation, position management, employee evaluation, data management and reporting and other assigned areas. This position reports to the Director of Human Resources.

ESSENTIAL JOB FUNCTIONS

The following duties are normal for this position. The omission of specific statements of duties does not exclude other duties if the work is similar, related, or a logical assignment for this position. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description. Other duties may be required and assigned.

• Maintains up-to-date records of personnel (position control).
• Posts vacancies, screens applicants to ensure eligibility for hire (I-9), validates years of credit, education, references, and salary scale placement.
• Extends job offers for, full-time, part-time and temporary positions.
• Processes personnel actions for staff (i.e., hiring, transfers, promotions, terminations, status changes, retirements, leave, etc.) in accordance with division policies and regulations and other applicable laws.
• Participates in New Employee Orientation process.
• Monitors and maintain accurate personnel systems to include payroll, benefits, HRIS, performance evaluation, website, and other subsystems.
• Conducts human resource related analyses and research and prepares related reports.
• Track certifications on maintenance staff and request updates as needed.
• Maintains confidentiality of reports, correspondence, records, and communication.
• Assesses and completes job audits and reclassifications for the school system.
• Coordinates with principals and hiring managers in the planning for school staffing needs and job postings.
• Screens applicant credentials, coordinates job fairs and participates on interview panels as needed.
• Processes and monitors unemployment claims and appeals through Virginia Employment Commission (VEC).
• Conducts background checks for new hires and reference checks as needed.
• Communicates with new and existing employees regarding salary, step increases, and status.
• Prepares weekly and monthly personnel report for the school board.
• Coordinates, prepares, and manages the probationary and annual evaluation process for employees.
• Works with payroll to resolve related issues
• Oversee annual employment letters and assists in annual contract preparation.
• Performs computer functions to include spreadsheets, queries and databases.
• Trains employees on HR systems as needed.
• Performs clerical functions to include filing, mailing and record keeping.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of a specific aspect of human resource management (certification, recruitment, training, payroll, benefits, and personnel management); general knowledge of comprehensive human resource function; ability to manage a function on a daily operational basis with little direction; ability to supervise others and communicate performance expectations; ability to communicate effectively both orally and in written form; ability to utilize technology to support office functions; ability to establish and maintain effective working relationships with employees, officials, agencies, and the general public.

EDUCATION AND EXPERIENCE

Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Graduation from an accredited college or university with a Bachelor's degree in Human Resources, Personnel Administration, Business Administration, or a closely related field is preferred. In lieu of a Bachelor's degree, progressively responsible professional experience in employee communications, payroll administration, benefits administration, human resources, or a related field may be substituted. Candidates must possess at least two years of experience in employee communications, payroll/benefits administration, and management. Working knowledge of personal computers and applications related to spreadsheets, word processing, database management, and data analysis is required.

PHYSICAL REQUIREMENTS

Work is typically performed in an office setting with occasional extended periods of time at computer terminals. Occasional visits to off-site school and City locations are required. Occasional program necessity requires working hours beyond set hours and days. Frequent telephonic and occasional personal contact with Department Heads, Principals, applicants, internal and external organizations at City and State levels, employees, and the general public is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

WORK ENVIRONMENT

Primarily temperature-controlled and clean office environment.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.