Coordinator, Specialty Scheduling - CCMA

CharterCARE of Rhode Island; Providence (RI); On-site; USD 45,000 - 60,000; Full time

Job summary

CharterCARE of Rhode Island is seeking a Coordinator, Specialty Scheduling - CCMA to organize and communicate patient information to specialty team members. You will support administrative processes, prepare requisitions for labs and imaging, and enter post‑case data in Meditech.

You will schedule surgery dates among patients, physicians, and hospitals, and arrange pre‑op testing to occur before surgery. The role requires a high school diploma and at least 3 years in medical scheduling.

Qualifications

• Minimum of 3 years relevant work experience in the medical field.
• Familiarity with CPT coding.
• Strong organizational and communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Experience working with scheduling and coordinating dates.

Responsibilities

• Schedules and coordinates surgery dates among patients, physicians, and hospitals.
• Prepares requisitions for laboratory tests, X-ray exams and blood tests.
• Enters post‑case data in Meditech system and supports administrative tasks.
• Coordinates non-surgical diagnostic testing prior to surgery date.

Skills

Office equipment

Interpersonal skills

Multitasking

Instructions comprehension

Strong communication

Confidentiality

EMR/EHR experience

Meditech

Athena

CPT coding

Schedule management

Education

High School diploma; medical assistant or scheduling certification preferred

Tools

Meditech

Athena

EMR/EHR

Job description

Coordinator, Specialty Scheduling - CCMA

About this position

Summary: Organizes and communicates patient information to specialty team members. Provides administrative and clerical support, prepares requisitions for laboratory tests, X‑ray exams, blood tests, and enters post‑case data in Meditech system. Schedules and coordinates surgery dates among patients, physicians, and hospitals, and schedules non‑surgical diagnostic testing (cardiac, pulmonary, and medical clearances) to occur prior to surgery date.

Education

High School diploma; medical assistant or scheduling certification preferred.

Licensure

None.

Experience

Minimum of 3 years relevant work experience in the medical field.

Skills and Abilities

• Knowledge of basic office equipment (copier, fax machine, computer).
• Ability to handle interpersonal issues and maintain customer relations.
• Ability to manage multiple priorities with minimal supervision.
• Ability to comprehend written and verbal instructions.
• Strong organizational and clear communication skills.
• Discretion with confidential patient and employee information.
• Experience working with EMR/EHR, Meditech, and Athena preferred.
• Medical terminology, especially orthopedics, podiatry, and pain management.
• Familiarity with CPT coding.
• Capacity to manage multiple schedules concurrently.

Working Conditions, Physical Environment and/or Safety Requirements

Requires physical ability to stoop, bend, kneel, lift, stand, walk, and reach. Ability to lift more than 10 lbs.