Coordinator Assistant

Ortholonestar Mso Llc; Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Ortholonestar Mso Llc is seeking a Physician Office Assistant Coordinator to support the clinical team in Dallas, TX. You will schedule patient appointments and surgical cases, gather demographics and insurance details, and secure pre-certifications and authorizations to keep cases moving smoothly.

You will also manage orders for imaging like MRI/CT, maintain accurate EHR documentation, and coordinate with the revenue cycle team to resolve patient questions while upholding confidentiality.

Qualifications

• High school diploma or equivalent required.
• Minimum two years medical office experience.
• Experience scheduling with physicians and interacting with patients.
• Familiarity with insurance prior authorizations and referrals.
• Knowledge of ICD-10 and medical terminology.
• Proficiency with EHR and practice management systems.
• Strong phone and interpersonal skills.

Responsibilities

• Schedule patient appointments and surgical cases.
• Collect patient demographics and insurance information.
• Obtain pre-authorizations and referrals.
• Coordinate imaging and lab orders per physician instructions.
• Maintain accurate EHR and document imaging records.
• Manage physician schedules and supervise assistants.
• Communicate with revenue cycle and accounting to resolve patient concerns.
• Maintain confidentiality and adhere to office policies.

Skills

Phone communication

Verbal & written communication

Microsoft Office

Electronic Health Records

Practice management system

Multitasking

Teamwork

Patient interaction

Education

High School Diploma or equivalent

Tools

Practice management system

Document imaging system

Microsoft Office

Job description

GENERAL SUMMARY OF DUTIES:Work as Physician Office Assistant Coordinator, scheduling patient appointments and/or surgical cases, including obtaining all patient demographics, insurance information, pre-certifications and authorizations. Manage orders and tests as directed by the physician, such as MRI's, CT's, etc., manage physicians' schedule and supervise/direct Assistant Coordinator.SUPERVISION RECEIVED: Reports to Manager, Clinic Coordinators.SUPERVISION EXERCISED: None.ESSENTIAL FUNCTIONS:Serve as patients' point of contact regarding office appointments and surgery scheduling.Provide necessary records and documentation to the facilities, manufacturing representative and anesthesiologist for surgery cases.Post-surgical cases with the facilities following standard procedures.Manage phone calls and physicians' clinic during normal business hours.Documents all items in the electronic health record and the document imaging system in a timely manner.Must have good working knowledge of specific equipment and tools needed in the O.R.Must have good working knowledge of medical terminology and ICD-10 codes.Must have good working knowledge of physician ordering process for imaging (MRI's, CT's, etc.)Oversee physician assistant and/or nurse practitioner schedules.Work on special projects, as deemed necessary.Facilitate communication with patient and the revenue cycle team or accounting team on a real-time basis to resolve patient concerns and questions.Attends departmental in-service training and education programs and completes annual on-line training timely.Communicates patient issues to facilities in a timely manner.Maintains strictest confidentiality.Checks email and document management system’s messaging and task list system frequently.Other duties as assigned.EDUCATION: High School Diploma or equivalent.EXPERIENCE: A minimum of two years previous Medical office experience desired. Previous exposure dealing with physicians face-to-face on a regular basis.REQUIREMENTS: Good phone, communication and people skills. Good working knowledge of office equipment including practice management system, electronic health records and Microsoft Office.KNOWLEDGE:Knowledge of insurance rules and requirements needed to obtain prior authorizationsand referrals.Knowledge of general clinic operations.SKILLS:Skill in locating information via the Internet.Skill in processing requests within a specific period of time.ABILITIES:Ability to understand and interpret payer policies and regulations.Ability to work effectively in a multi-task environment.Ability to effectively communicate verbally and in writing.Ability to work in a team environment.Ability to work with patients in a professional manner.ENVIRONMENTAL/WORKING CONDITIONS:Fast-paced office environment.Adaptable to making changes.PHYSICAL/MENTAL DEMANDS:Requires sitting and standing associated with a normal office environment. Manual dexterity using computer keyboard. Constant use of computer monitor. Frequent use of telephone. Occasional lifting/carrying basic office supplies/equipment up to 15 pounds.This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.