Coordinator/Specialist Support II

System One; Beaverton (OR); Remote; USD 45,000 - 65,000; Full time

Job summary

A leading engineering solutions provider seeks an Admin Support II for remote work. In this role, you will manage work orders, coordinate project workflows, and ensure effective communication among teams. The ideal candidate has strong administrative, organizational, and communication skills, alongside the ability to thrive in a fast-paced environment.

Qualifications

• Experience in work order administration and scheduling.
• Proven track record in leading complex projects.
• Ability to influence and collaborate across teams.

Responsibilities

• Oversee work order administration activities and workflow coordination.
• Monitor work quality and issue work assignments.
• Facilitate communication and coordination across teams.

Skills

Advanced knowledge of Word

Advanced knowledge of Excel

Advanced knowledge of PowerPoint

Intermediate knowledge of SharePoint

Effective time management

Detail-oriented

Strong communication skills

Ability to work independently

Conflict management

Ability to adapt quickly

Job description

Mountain Ltd. has an opening for an Admin Support II to work remotely!

Since 1979, Mountain Ltd. has successfully created and supported turnkey engineering solutions for traditional and wireless telecom providers across the United States. We are a national leader in the industry, providing high-quality engineering, on-time service delivery, and skilled personnel paired with innovative technology and creative solutions. Our specialties include OSP/ISP engineering, design, permitting, right-of-way, and CAD for traditional and wireless telecommunications companies.

Key Responsibilities and Job Tasks

This position is responsible for work order administration activities within the COE/OSP support centers, including work order scheduling, material procurement and staging, milestone date administration, work order reconciliation, and closing functions. The individual oversees and coordinates workflow between Planning, Engineering, and Drafting functions, reporting schedules and progress to senior management. They issue work assignments, monitor work quality, and serve as the contact point for vendors. The role involves helping oversee the successful completion of projects and events, performing specialized tasks, overseeing events, and solving problems as they arise.

Qualifications:

• Advanced knowledge of Word, Excel, and PowerPoint
• Intermediate knowledge of SharePoint
• Ability to influence and collaborate across organizational boundaries
• Experience defining and documenting processes, and driving continuous improvement via process measurement/metrics
• Experience leading complex, strategic projects with successful outcomes
• Proven ability to build strong peer-level and cross-functional relationships
• Advanced written and verbal communication skills
• Detail-oriented
• Ability to work independently with minimal supervision
• Experience in conflict management and resolving issues successfully
• Ability to learn multiple applications
• Proven ability to develop effective relationships at all organizational levels
• Ability to work in a fast-paced environment and adapt quickly to change
• Effective time management and prioritization skills
• Professional and clear verbal and written communication skills

Thank you for your interest in Mountain Ltd. For more career opportunities, please visit us at www.mountainltd.com