Coordinator, Soccer Administration

Columbus NWSL 2028; Columbus (OH); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

Columbus NWSL 2028 seeks a Coordinator of Soccer Administration to provide high-level executive assistant support to soccer leadership as the club builds its NWSL team in Columbus, Ohio. The role requires professionalism, discretion and confidentiality.

The ideal candidate is highly organized, anticipates needs, and thrives in a fast-paced environment, supporting across operations, scouting, staff hiring, travel and event planning during the club's expansion.

Qualifications

• Bachelor's degree preferred; 1–3 years of executive/administrative support, sports operations or team administration experience
• Ability to work independently and anticipate needs from conception to completion
• High level of professionalism, discretion and confidentiality
• Strong attention to detail and multitasking in a busy office environment
• Effective communicator and problem solver who collaborates with others

Responsabilités

• Executive support for General Manager, Technical Director, and leadership, including confidential matters
• Sophisticated calendar management and scheduling across daily, weekly and monthly plans
• Assist with player scouting, recruitment, and staff hiring processes
• Office administration including expense reports, mail, and office supplies
• Track department expenses, process invoices and vendor payments
• Maintain confidential department records and reports
• Coordinate travel arrangements for the Leadership group
• Support creation of complex documents, reports and presentations
• Manage gameday tasks: tickets, credentials, field passes, and guest communications

Connaissances

Excellent organizational skills

Microsoft Office proficiency

Strong communication

Flexibility for evenings/weekends

Discretion and confidentiality

Formation

Bachelor's degree preferred

Outils

Microsoft Office Suite

ChatGPT

Description du poste

POSITION SUMMARY

Columbus NWSL 2028 is seeking a Coordinator of Soccer Administration. This role provides high-level, day-to-day executive assistant support to soccer leadership as the club continues to build out Columbus' NWSL team. The position requires a high degree of professionalism, discretion and confidentiality. The ideal candidate is enthusiastic, highly organized, able to anticipate needs, and passionate about building experience on the operational and administrative side of professional soccer.

KEY RESPONSIBILITIES

• Executive Support - Serve as primary point of contact for internal and external constituencies on matters pertaining to the General Manager, Technical Director, and soccer leadership, including those of a highly confidential or critical nature; respond to emails, texts and calls, including at times outside of business hours
• Calendar Management - Provide sophisticated calendar management for soccer leadership, prioritizing inquiries and requests and resolving conflicts; serving as key stakeholder in scheduling, assisting with daily, weekly and monthly planning and execution
• Soccer services – assist across a wide range of soccer specific tasks throughout the Clubs expansion period, including but not limited to player scouting and recruitment and staff hiring processes (including coaching, performance and operations staff)
• Office Administration - Manage expense reports, credit card reports, inbound and outbound mail and packages, gifting and office supplies; provide day-to-day support of front office staff
• Budget & Finance - Track department expenses, process invoices and vendor payments, and assist with expense reconciliation
• Records Management - Maintain accurate, confidential department records, databases and reports
• Coordinate all travel arrangements including complete itinerary, transportation logistics and required travel documents for the Leadership group as appropriate
• Manage a wide variety of administrative tasks that facilitate the soccer leadership's ability to effectively manage projects, design and produce complex documents, reports and presentations and collect and prepare information for meetings with staff and outside parties
• Manage general event planning, in conjunction with the appropriate internal departments, for meetings and events hosted by soccer leadership
• Manage administrative gameday tasks for the Leadership team, which will include ticket, credential and field pass distribution, suite coordination and communication with guests

PERSON SPECIFICATIONS

• Is passionate about soccer and the women's game
• Bachelor's degree preferred; 1–3 years of experience in executive or administrative support, sports operations or team administration
• Ability to work independently, anticipate needs and think critically from conception to completion
• High level of professionalism, discretion and confidentiality
• Strong attention to detail and organization, with the ability to multitask and manage time-sensitive priorities in a busy office environment
• Effective, candid and transparent communicator and problem solver who collaborates well with others
• Positive, innovative approach to problem solving and a positive attitude that reflects the spirit of the club
• Proficiency in Microsoft Office (Teams, Word, Excel and PowerPoint), ChatGPT, Claude
• Ability to work a flexible schedule, including nights, weekends and holidays, based on match, training, gameday and travel schedules
• Soccer playing background preferred

About Columbus NWSL 2028:

In April 2026, the National Women's Soccer League (NWSL) announced that Columbus will be home to the 18th club in the top global women's soccer league. The team will play home matches at ScottsMiracle-Gro Field when it officially debuts during the 2028 NWSL season. Columbus NWSL 2028 will train at their own dedicated world-class performance center.

Haslam Sports Group (HSG), in partnership with Nationwide and Dr. Chris and Dr. Pete Edwards, led the effort to bring an elite professional women's soccer club to Ohio. Motivated by sports' unique power to unify and uplift local communities, the collective was inspired by the city's and state's strong passion for soccer and sports and the opportunities created for women, men, boys and girls, based on their combined experience with Major League Soccer's Columbus Crew, within the sports industry and throughout the local community.

HSG embraces the positive impact of sports and its unique opportunity to unify communities. Dee and Jimmy Haslam, along with Whitney and JW Johnson, founded Haslam Sports Group in 2020. Through the Haslam and Johnson families' network of industry experience and relationships, their mission is to create world-class organizations that achieve sustainable success, provide a best-in-class fan experience, and give back to their region. HSG invests in strategic sports and entertainment opportunities, with a current portfolio including ownership of the Cleveland Browns, operating rights to the Columbus Crew and co-ownership of the Milwaukee Bucks, as well as investments in HSG Ventures, HSG Facilities, the WNBA, and other entities.