Coordinator, Sample Licensing

Sony Music Entertainment; New York (NY); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Investment in professional growth

Time off for winter recess

Job summary

Sony Music Entertainment is seeking a Coordinator for Sample Licensing to manage licensing agreements for its US labels, including Arista and Columbia. This role involves collaborating with different teams to ensure the necessary information for sample clearances is available, maintaining databases, and tracking licensing requests.

The ideal candidate has at least one year of experience in business affairs or licensing within the music industry and possesses strong organizational skills. A comprehensive benefits package is offered.

Qualifications

• Minimum of 1 year of experience in business affairs, licensing, or a related role within the music or entertainment industry.
• Basic understanding of music licensing, copyright law, and clearance processes.
• Ability to work effectively in a fast-paced, dynamic environment.

Responsibilities

• Assist in the request and negotiation of sample licensing requests on behalf of SME labels.
• Collaborate with cross-functional teams to gather necessary information related to sample clearances.
• Maintain and update databases, ensuring all information is current and accurate.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office Suite

Basic understanding of music licensing

Job description

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first‑ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time.

Our presence

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Coordinator, Sample Licensing

The Coordinator, Sample Licensing role will provide essential support in managing the day‑to‑day licensing matters for SME. This role involves assisting in the request, negotiation, drafting, and administration of sample licensing agreements on behalf of SME’s US labels (Arista, Columbia, Epic, RCA). The coordinator will also support the review and administration of requests by 3rd parties sampling SME’s catalog.

What you’ll do

• Assist in the request, negotiation and administration of sample licensing requests on behalf of SME labels.
• Assist in tracking upcoming releases related to samples and other third‑party materials.
• Collaborate with cross‑functional teams to gather the necessary information related to sample clearances.
• Maintain and update databases, ensuring all information is current and accurate.
• Support the preparation and distribution of clearance status reports to relevant teams, including royalties and Sony Music’s document retention system.
• Provide administrative support in coordinating internal and external approvals related to sample clearances.

Who you are

• Minimum of 1 year of experience in business affairs, licensing, or a related role within the music or entertainment industry.
• Basic understanding of music licensing, copyright law, and clearance processes.
• Strong organizational skills and attention to detail.
• Ability to work effectively in a fast‑paced, dynamic environment.
• Proficiency in Microsoft Office Suite and familiarity with music industry software and databases.

What we give you

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day.
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching.
• Voluntary benefits like company‑paid identity theft protection and resources for pets, mental health and meditation resources, industry‑leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back‑up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans.
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next.
• Time off for a winter recess.

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. New York Pay Range: $50,000—$55,000 USD.