Coordinator - Purchasing

Prime Healthcare; Kansas City (KS); On-site; USD 42,000 - 56,000; Full time

Job summary

Prime Healthcare is seeking a Purchasing Coordinator to support Materials Management, procurement, and vendor relationships for internal and external customers. The role emphasizes timely PO confirmations and issue resolution across departments.

The candidate should have hospital purchasing exposure, a year of office experience, and familiarity with MMIS/EDI to ensure efficient supply chain operations and accurate inventory handling.

Qualifications

• High School Graduate or Equivalent.
• AA Degree preferred.
• Previous hospital purchasing experience preferred.
• Minimum of one-year of general office experience.
• Knowledge involving the acquisition of equipment, supplies and policies & procedures.
• Knowledge of computer-based inventory systems.
• Ability to utilize Material Management Information system (MMIS) and EDI.
• Strong communication skills.

Responsibilities

• Assist requisitioners and hospital staff in procurement of goods and services.
• Confirm purchase orders with outside vendors.
• Expedite and improve delivery performance with suppliers.
• Monitor delivery expectations for all incoming materials.
• Communicate with department managers regarding discrepancies, pricing, substitutes and backorders.
• Maintain open communication with all departments and external contacts.

Skills

Communication skills

Inventory systems

Education

High School Graduate or Equivalent

AA Degree preferred

Tools

MMIS

EDI

Inventory software

Job description

Overview

Join our team of dedicated professionals who provide services and operational support to award winning hospitals through roles in supply chain, IT and cybersecurity, clinical engineering, capital procurement, medical coding, project management and more. We provide services to clinically excellent community hospitals across the country that are dedicated to ensuring quality, compassionate care for every patient, every time.

Responsibilities

The Purchasing Coordinator (PC) provides a variety of support functions within the Materials Management/Supply Chain departments. Assist the requisitioners and other hospital staff in the procurement of goods and services for internal and external customers. PCs identify, research, analyze and resolve purchasing issues with other departments and suppliers. Must be able to communicate with department managers regarding discrepancies, pricing, substitutes and backorders. Confirm purchase orders (PO) with outside vendors. Following through with problem orders to ensure that they deliver in a timely manner. Work with various departments including Receiving and Accounting on problematic materials or transactions. Continuous monitoring of delivery expectations for all incoming materials and internal communication of delays. Works with suppliers to expedite and improve delivery performance. Review inventory order patterns and quantities. Maintain open communication and effective working relationships with all departments. Ability to communicate written and verbally in a professional manner with people at all levels of the organization and external contacts. Prioritize duties for optimum productivity. Performs other related duties as assigned.

Qualifications

EDUCATION, EXPERIENCE, TRAINING

• High School Graduate or Equivalent
• AA Degree preferred
• Previous hospital purchasing experience preferred
• Minimum of one-year of general office experience
• Knowledge involving the acquisition of equipment, supplies and policies & procedures
• Knowledge of computer-based inventory systems
• Ability to utilize Material Management Information system (MMIS) and EDI
• Strong communication skills

Employment Status

Full Time

Shift

Days

Equal Employment Opportunity

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf