Coordinator, Proposals & Marketing

Barnes-; Florham Park (NJ); Hybrid; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical, dental, vision plans

401k with company match

Commuter benefits

Paid time off and holidays

Job summary

Barnes & Noble Education is seeking a Coordinator, Proposals & Marketing to join our team in Florham Park, NJ. You will support the proposal process by coordinating responses to RFIs, RFPs, and other opportunities, and by developing and formatting content to ensure timely, accurate submissions.

You will collaborate with Sales, Marketing, Field Operations, and SMEs to gather information, maintain templates and content libraries, and ensure brand standards using InDesign.

Qualifications

• Bachelor's degree in Marketing, Communications, English, Business, or related field preferred.
• 1-3 years in marketing, communications, proposal development, technical writing, or related field.
• Experience supporting formal proposal development processes (RFIs/RFPs) preferred.
• Proficiency with Word and PowerPoint; InDesign experience required; Photoshop a plus.
• Strong written/editing/ proofreading and verbal communication skills.
• Excellent organization, attention to detail, and ability to meet deadlines.

Responsibilities

• Coordinate the development and submission of RFIs, RFPs, and other proposal responses.
• Prepare, edit, and compile proposal content reflecting BNED's products, services, and value proposition.
• Collaborate with Sales, Marketing, Field Operations, and SMEs to gather information and content.
• Format proposal documents using InDesign to ensure compliance with requirements and brand standards.
• Coordinate timelines, communicate deadlines, and escalate issues to support timely submissions.
• Review documents for accuracy, completeness, formatting, and consistency prior to submission.
• Maintain proposal templates, content libraries, FAQs, and supporting documentation.
• Keep materials current with changes to products, services, messaging, and branding.
• Support development of presentations and marketing collateral as needed.

Skills

Written communication

Editing

Proofreading

Verbal communication

Organizational skills

Multitasking

Cross-functional teamwork

Education

Bachelor's degree in Marketing/Communications/English/Business

Tools

Adobe InDesign

Microsoft Word

PowerPoint

Adobe Photoshop

Job description

Education - It's in Our DNA

At Barnes & Noble Education ("BNED") we are dedicated to making tomorrow a better, more inclusive, and smarter world by servicing all who work in education. As a leading solutions provider for the education industry, we are committed to driving affordability, accessibility, and achievement at hundreds of academic institutions nationwide by ensuring millions of students are equipped for success in the classroom and beyond. Together, our teams work to elevate lives through education.

To support this mission, we are seeking a Coordinator, Proposals & Marketing to join our team. In this role, you will support Barnes & Noble College's proposal development process by coordinating the preparation of responses to Requests for Information (RFIs), Requests for Proposals (RFPs), and other proposal opportunities. Working closely with Sales, Marketing, Field Operations, and subject matter experts, you will develop and format proposal content, coordinate timelines and deliverables, and maintain proposal templates and supporting materials to ensure timely, accurate, and professional submissions that effectively communicate Barnes & Noble College's solutions and capabilities.

How You'll Make an Impact

• Coordinate the development and submission of Requests for Information (RFIs), Requests for Proposals (RFPs), and other proposal responses.
• Prepare, edit, and compile proposal content that accurately reflects Barnes & Noble College's products, services, and value proposition.
• Collaborate with Sales, Marketing, Field Operations, and subject matter experts to gather information and supporting content for proposal responses.
• Format proposal documents using Adobe InDesign to ensure compliance with submission requirements, brand standards, and overall presentation quality.
• Coordinate proposal timelines, communicate deadlines, follow up on deliverables, and elevate issues as needed to support timely submission.
• Review proposal documents for accuracy, completeness, formatting, and consistency prior to submission.
• Maintain and update proposal templates, standard responses, content libraries, FAQs, and supporting documentation.
• Ensure proposal materials remain current with changes to products, services, messaging, and branding.
• Maintain familiarity with Barnes & Noble College's products, services, and proposal resources to support proposal development.
• Maintain awareness of higher education trends and competitor information as they relate to proposal responses.
• Support the development and maintenance of presentations, marketing collateral, and other business development materials, as assigned.
• Additional responsibilities as required.

What You'll Need to Succeed

• Bachelor's degree in Marketing, Communications, English, Business, or a related field preferred.
• 1-3 years of experience in marketing, communications, proposal development, technical writing, or a related field.
• Experience supporting formal proposal development processes, including RFIs and RFPs, preferred.
• Proficiency with Microsoft Office applications, particularly Word and PowerPoint.
• Experience using Adobe InDesign required; Adobe Photoshop experience is a plus.
• Strong written, editing, proofreading, and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Ability to work effectively with cross-functional teams and internal stakeholders.

Please Note: This is a hybrid role requiring in-office attendance three (3) days per week at our Florham Park, NJ headquarters. Applicants must be within a commutable distance, as relocation assistance will not be provided.

How We Elevate Our Employees

We believe your success is our success, so our benefits package is designed specifically to support you in every aspect of your life. At BNED, we offer a variety of programs and resources to support the physical, mental, and financial well-being of our employees by offering a competitive total rewards package for full-time employees, which includes medical, dental, and vision plans, 401k with an annual discretionary match, life insurance, commuter benefits, paid time off with paid holidays, and a broad range of other benefits.

The hiring range for this position is $23 - 25 per hour. This range represents the base salary only, in good faith at the time of posting. Actual compensation will be determined based on factors such as relevant experience, skills, and qualifications.

Our Commitment to Diversity, Equity, & Inclusion

At Barnes & Noble Education we empower everyone. Our mission is to support students, faculty and schools, serving as a catalyst to meet the evolving needs of the education system and a new generation of students. That starts with fostering an environment for our employees where diversity and individuality is celebrated.

Barnes & Noble Education is an Equal Employment Opportunity and Affiliated Action Employer committed to diversity in the workplace. In the spirit of inclusivity, qualified applicants will receive consideration for employment without regard to age, ethnicity, ability, gender, gender expression, gender identity, nationality, protected veteran status, race, religion or sexual orientation.