Coordinator Projects II - Executive Offices

CHRISTUS Health System; Santa Fe (NM); On-site; USD 55,000 - 75,000; Full time

Job summary

CHRISTUS Health in Santa Fe, NM seeks a Projects Coordinator II to oversee department and team project plans, communications and deliverables. This role involves vendor negotiations, site logistics and onsite program coordination, requiring independent work, procedures, and workflows to support sensitive information and cross-functional collaboration.

You will coordinate multiple projects, lead on-site and off-site teams, manage schedules, prepare reports, and maintain databases.

Qualifications

• Minimum of 2 years of professional office experience with increasing responsibility.
• 2 years Supply Chain/Purchasing Experience is preferred, previous experience coordinating multiple projects is preferred
• Excellent organizational and follow-up skills.
• Proven ability to compose and edit correspondence, create graphs and develop layouts.

Responsibilities

• Coordinate multiple, parallel projects using formal project planning techniques.
• Direct the activities of staff both on-site and off-site during the project life cycle (Corporate/System locations, Hospital locations).
• Conduct customer and internal project calls as needed, as the customer’s single point of contact.
• Proactive and customer-centric interface between the customer and the company, while ensuring that internal customers, technical staff and upper management are kept aware of project status, issues and escalations.
• Work with department or team leaders in large scale project activities. Possibly including tracking escalations, tracking material and scheduling resources.
• Research best practices to enhance initiatives.
• Support the management of the department budget, reconcile invoices, track spend using excel spreadsheet.
• Monitor, organizes and expedites flow of work through supervisor’s office. Follow up on pending matters; furnishes and obtains information from other departments’ staff and management, or outside representatives. Makes decision on behalf of supervisor as authorized.
• Manages own projects as assigned by department leadership team, with responsibility for meeting deadlines. Such projects may require data analysis and multi-organization coordination.
• Performs computer-based correspondence, documents, charts and reports. Independently initiates and composes non-routine correspondence, with documentation, for signature by management team. Develops report formats, charts and presentations. Uses and maintains database systems.
• Organizes and maintains file systems to ensure current and easily accessible information.
• Copies and distributes documents to ensure accurate and timely customer service.
• Reviews and prioritize incoming mail.
• Maintains and coordinates schedule for designated staff members, including travel and conference arrangements. Has authority to commit to, change and/or cancel appointments and meetings. Assists team members with ongoing processes and special projects as assigned.

Skills

Interpersonal skills

Verbal and written communication

Independence

Organization and follow-up

Proofreading and grammar

Editing and layouts

Multitasking

Microsoft Office competency

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Office

Database systems

Job description

Summary:

The Projects Coordinator II is responsible for the administration and coordination of the department and team’s various aspects of project plans, communications, and support deliverables. The Project Coordinator is responsible for vendor negotiations and site logistics as well as providing onsite program coordination. The incumbent must work independently and establish procedures and workflows as necessary. The Coordinator Projects deals with highly sensitive and confidential information and interacts with internal and external partners at all levels throughout the organization.

Responsibilities:

• Knows, understands, incorporates and demonstrates the CHRISTUS Health Mission, Vision and Values in behaviors, practices and decisions.
• Coordinate multiple, parallel projects using formal project planning techniques.
• Direct the activities of staff both on-site and off-site during the project life cycle (Corporate/System locations, Hospital locations).
• Conduct customer and internal project calls as needed, as the customer’s single point of contact.
• Proactive and customer-centric interface between the customer and the company, while ensuring that internal customers, technical staff and upper management are kept aware of project status, issues and escalations.
• Work with department or team leaders in large scale project activities. Possibly including tracking escalations, tracking material and scheduling resources.
• Research best practices (i.e., initiatives and programs) to enhance initiatives.
• Support the management of the department budget, reconcile invoices, track spend using excel spreadsheet.
• Monitor, organizes and expedites flow of work through supervisor’s office. Follow up on pending matters; furnishes and obtains information from other departments’ staff and management, or outside representatives. Makes decision on behalf of supervisor as authorized.
• Manages own projects as assigned by department leadership team, with responsibility for meeting deadlines. Such projects may require data analysis and multi-organization coordination.
• Performs computer-based correspondence, documents, charts and reports. Independently initiates and composes non-routine correspondence, with documentation, for signature by management team. Develops report formats, charts and presentations. Uses and maintains database systems.
• Organizes and maintains file systems to ensure current and easily accessible information.
• Copies and distributes documents to ensure accurate and timely customer service.
• Reviews and prioritize incoming mail.
• Maintains and coordinates schedule for designated staff members, including travel and conference arrangements. Has authority to commit to, change and/or cancel appointments and meetings. Assists team members with ongoing processes and special projects as assigned.

Requirements:

Education:

• High School Diploma required, Bachelor's Degree preferred. Academic training in secretarial science or other general undergraduate study is preferred

Experience:

• Minimum of 2 years of professional experience in an office demonstrates increasing responsibility. 2 Years Supply Chain/Purchasing Experience is preferred, previous experience coordinating multiple projects is preferred
• Strong interpersonal skills.
• Excellent verbal and written communication skills.
• Ability to work independently.
• Strong organizational/follow up skill.
• Strong composition, spelling, grammar skills and proof-reading skill.
• Proven ability to compose and edit correspondence, create graphs and develop layouts.
• Ability to perform multiple tasks simultaneously.
• Excellent proven computer skills (Microsoft Office).

Certifications, Licenses, or Registrations:

• N/A

Work Schedule:

8AM - 5PM Monday-Friday

Work Type:

Full Time