Coordinator, Project

A-; Redwood City (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

A- in Redwood City, CA is seeking a Project Coordinator to oversee installation project documentation, contracts, and customer service support. This in-person role interfaces with field staff, project managers, and the operations manager to keep projects on schedule and within budget.

You will manage document control, data entry in ERP/PM tools, prepare SOVs and invoices, coordinate procurement, attend on-site meetings, and ensure client satisfaction through proactive communication and rigorous

Qualifications

• High school diploma or GED with related vocational, technical or trade school classes; 5 years’ experience in a related industry. Bachelor’s degree preferred.
• Strong organizational and communication skills with ability to work with minimal supervision.
• Proficiency in Microsoft Office and project administration tools is required.

Responsibilities

• Oversee and coordinate installation project documentation, contracts, and customer service support calls.
• Enter data into project systems and manage billing requirements and subcontract agreements.
• Attend on-site meetings and ensure schedules align with client specifications and budgets.

Skills

Multi-tasking

Communication

Self-motivation

Education

High school diploma or GED; 5 years related experience

Bachelor’s degree preferred

Tools

Acumatica

Smartsheet

Microsoft Office

Job description

JOB SUMMARY:

A Project Coordinator is a professional responsible for overseeing and coordinating various aspects of installation projects. This includes interaction with all field employees, Project Managers, and the Operations Manager. They play a crucial role in ensuring that projects are completed efficiently, on time, and within budget. Monitors and ensure the work schedule and execution of the work is consistent with company procedures, customer specifications, on-budget, on-schedule, and maintaining client satisfaction. This role is primarily responsible for the administrative support and key tasks necessary for processing installation project documentation, contracts, and customer service support calls. They may also be involved in handling day-to-day executional details of project work.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Document Control: Completes pre-qualification, requests for certificate of insurance. Manages and enrolls in customer portals and start up packets. Completed preliminary notices. OCIP and Wrap enrollment. Processes subcontract agreements.
• Handles all Contracts, change orders and signed contracts within Juro working with Legal Department for contract execution
• Enters all data into Acumatica and Smartsheet’s including project and billing requirements
• Assists with change order processing, foreman performance reports, accounting system project update forms, etc. on a real time basis as needed.
• Works with Project Manager to ensure all billing is being captured each month and creates all SOV’s, invoices, payment forms and waivers based on customers' requirements and able to work with multiple platforms
• Purchasing Support: Provides purchasing support to the Project Manager for materials, parts and equipment required daily by foreman and the take-offs, as projects require, ensuring job sites have the needed supplies in a timely and cost-effective manner. Including following up with vendors on delivery dates etc. Works with project management to ensure all material is being costed accurately
• Provides construction support by submitting submittals; and scheduling pre-construction and inspection communicating with construction managers, project managers, and service managers as required.
• Attend on site project meetings when needed, wear PPE where required.
• Handling weekly DIR and other various certified pay reporting. Work with outside contractors and internal payroll departments
• Processes all paperwork necessary for business operations, maintaining schedules and construction databases and files.
• Customer Responsiveness: Rapidly responds to customers’ needs. Works closely with project manager, field supervisors and field staff to assure complete customer satisfaction with projects.
• Provides administrative support to the Construction Manager.
• Perform other duties as assigned.

Requirements

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:

• Ability to multi-task effectively and use good organizational skills.
• Excellent verbal and written communication skills.
• Ability to work with minimal supervision.

COMPUTER SOFTWARE KNOWLEDGE:

• Solid working knowledge of use of the Microsoft suite of applications (Word, Excel, etc.).

EDUCATION, EXPERIENCE AND/OR LICENSES:

• High school diploma or GED with related vocational, technical or trade school classes acceptable with 5 years’ experience in a related industry. Bachelor’s degree preferred.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation Package:

• Weekly pay

Schedule:

• 8-hour shift
• 7am-4pm w/ 1 hour lunch
• Overtime may be required

Ability to Commute:

• Redwood City, 94063 (Required)

Ability to Relocate:

• Redwood City, 94063: Relocate before starting work (Required)

Work Location: In person