Coordinator, People & Workplace Experience

Madison Energy Infrastructure; New York (NY); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

PTO and company holidays

401(k) and company match

Job summary

Madison Energy Infrastructure seeks a Coordinator, People & Workplace Experience to own NYC office operations, culture programs, and executive support. You’ll manage day-to-day office needs, coordinate meetings, events, and cross-office initiatives while partnering with senior leaders to enable smooth workflows.

This role emphasizes proactive problem-solving, attention to detail, and strong communication as the company grows its clean energy infrastructure business in a fast-paced environment.

Qualifications

• 1–3 years of experience in a fast-paced, cross-functional environment (executive support, people ops, events, or coordination)
• Exceptional judgment, discretion, and attention to detail; handles sensitive information
• Strong written and verbal communication and stakeholder management skills
• Proficiency with Microsoft Office and familiarity with HR systems (Greenhouse, Lattice) is a plus

Responsibilities

• Own on-the-ground office management for the NYC office
• Oversee supplies, vendors, facilities, IT/office systems, and building relationships
• Plan and coordinate meetings, all-hands, and team events in NYC
• Drive culture programming and cross-office collaboration
• Support CEO and senior leaders with calendar management, travel, and logistics

Skills

Executive support

People ops

Project coordination

Event planning

Cross-functional teamwork

Calendar management

Travel coordination

Stakeholder management

AI productivity tools

MS Office

Tools

Greenhouse

Lattice

MS Office

Job description

New York, NY

About the Role

The Coordinator, People & Workplace Experience is a foundational role for someone who wants broad exposure, meaningful responsibility, and the chance to learn how a growing business operates from the inside. You'll sit at the center of MEI's employee experience in our NYC office and help build the connective tissue that keeps people connected to one another and to MEI — all while getting direct exposure to executive support, workplace operations, culture and events, and cross-office collaboration.

This is a highly visible, high-touch role that reports into the Director, People & Talent. In this role, you'll be responsible not just for making the day-to-day run exceptionally well, but for anticipating needs, connecting dots, and finding smarter ways to work as MEI grows. It's a strong fit for someone who's equally comfortable executing the details and thinking beyond them — proactive, resourceful, and eager to build a foundation that opens doors to broader responsibilities at MEI over time.

NOTE: This role is be expected to travel on occasion for office and team support.

What You'll Own

Office Management

• Own on-the-ground office management for our NYC office, keeping day-to-day operations running smoothly
• Oversee supplies, vendor coordination, facilities, IT/office systems support, and building management relationships; serve as primary point of contact for office-related needs
• Support meeting logistics (room scheduling, AV, catering) and coordinate all-hands and team meetings for NYC

Culture, Events & Employee Experience

• Help drive culture programming across MEI, partnering with the Tysons-based People Coordinator to adapt programming across offices
• Plan and execute corporate-wide events, including quarterly meetings, company events, leadership offsites, and external office events (e.g., MEI+ lab)
• Support recognition and community experience initiatives that strengthen connection across a distributed team
• Tackle special projects and emerging needs, bringing structure to ambiguous problems and driving work through completion

Executive Support

• Partner with the CEO and other senior stakeholders, including board-level contacts, on scheduling and logistics for high-stakes meetings and leadership convenings
• Provide day-to-day administrative support to the CEO, CPO, and CLO, including calendar management, scheduling, travel coordination, and meeting logistics
• Bring sound judgment and discretion to every interaction as a trusted partner to senior leadership

What Will Help You Succeed

• 1–3 years of experience in a fast-paced, high-accountability, cross-functional environment (executive support, people operations, project coordination, events, consulting, or another cross-functional role)
• Exceptional judgment, discretion, and attention to detail; anticipates what needs attention, keeps things from falling through the cracks, and can be trusted with sensitive information
• Exceptional written and verbal communication and stakeholder management skills; communicates clearly, thoughtfully, and proactively, builds trust across levels and functions, and closes loops without prompting
• Fluent in using AI and modern productivity tools to work smarter; thoughtfully uses technology to research, synthesize information, improve communications, streamline workflows, and automate repetitive work
• Intellectually curious, resourceful, and quick to learn; asks thoughtful questions, seeks to understand "the why," and can take an ambiguous ask and drive it forward
• Thrives in a fast-moving environment with competing priorities; context-switches effectively and moves fluidly between detailed execution and the bigger picture
• Strong interpersonal instincts, reads people well, and takes pride in handling every interaction with care
• Motivated by breadth and growth; energized by learning across functions and taking on new responsibilities over time
• Proficiency with Microsoft Office Suite and familiarity with systems such as Greenhouse and Lattice a plus
• PTO and company holidays
• 401(k) and company match
• Strong culture of collaboration, performance, and personal growth

$85,000 - $105,000 a year

The actual salary offered may vary depending on job-related factors including, but not limited to knowledge, skills, experience and location.

How We Work

At Madison Energy Infrastructure, we believe in the power of clean energy infrastructure to drive real impact—for our customers, our partners, and the communities we serve. We’ve quickly emerged as a preeminent developer, investor, and operator of distributed generation, helping organizations across sectors meet their energy goals with certainty, speed, and trust. Our robust portfolio consists of over half a gigawatt of clean energy infrastructure projects across more than 25 states.

We’re building a team that thrives on ownership and ambition. As we expand into direct, end-to-end services for Fortune 500 companies, public entities, and nonprofits alike, we rely on collaborative thinkers who bring structure to complexity, energy to execution, and curiosity to every challenge.

Our environment is fast-paced and outcome-oriented—but grounded in the belief that how we work together matters as much as what we deliver. If you’re excited to shape the future of clean energy and be part of a high-performance, high-integrity team, we’d love to meet you.

Madison Energy Infrastructure is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Madison Energy Infrastructure’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.