Coordinator, Office Services

Excelsportsmanagement; New York (NY); On-site; USD 42,000 - 46,000; Part time

Benefits offered by this job

Benefits

Discretionary bonus

Job summary

Excel Sports Management seeks a Coordinator, Office Services to be the first point of contact at our NY Office and to manage daily office operations and logistics. The role requires a highly organized, proactive individual with strong customer service and collaborative skills.

You will greet visitors, maintain common areas, support in-office meetings, organize engagement activities, and coordinate mail, inventory, and access with HR, while providing essential admin support to senior leadership

Qualifications

• Bachelor’s Degree required.
• Business Administration preferred.
• Customer service experience preferred.
• Strong Microsoft Excel and PowerPoint skills.

Responsibilities

• Greet visitors and manage NY office reception as the main contact.
• Maintain conference rooms, kitchen, and storage areas.
• Plan in-office meetings and arrange catering.
• Organize engagement activities to boost morale.
• Manage mail and package distribution.
• Oversee office supplies, pantry items, meals and beverages.
• Coordinate building access with HR.
• Maintain health and safety procedures and drills.
• Create and update office guides and procedures.
• Track office-related expenses and report findings.
• Provide administrative support to senior leadership.
• Perform other duties as assigned.

Skills

Communication

Time management

Interpersonal skills

Problem solving

Organization

Team player

Education

Bachelor’s Degree

Business Administration preferred

Tools

Microsoft Excel

PowerPoint

Job description

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

Position Summary:

Excel Sports Management seeks a Coordinator, Office Services to aid our growing organization as the first point of contact at our NY Office with all processes related to office operations and logistics. The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service. The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment.

Essential Duties & Responsibilities:

• Will be the main point of contact in the NY Office managing the reception desk, responsible for greeting all visitors and acting as a point of contact for all general office requests
• Own the day-to-day maintenance of common areas ensuring they are organized and neat fashion, including conference rooms, kitchen, municipal and storage areas.
• Support colleagues in planning in-office meetings, conference room set- up, refreshment orders and resources.
• Positively influence company culture and employee morale by organizing engagement activities including happy hours, company parties, internal events and meetings. This may often be in collaboration with the HR team.
• Review and distribute incoming and outgoing mail, including but not limited to Fan Mail, USPS and FedEx packages.
• Manage the inventory and ordering of:
  • Office supplies including stationery, printing materials, IT accessories, health & safety supplies, etc
  • Pantry supplies including paper products and cleaning supplies
  • Group meals and catering orders
  • Pantry snacks and beverages
• Will work closely with HR, to ensure that all new hires are provided the proper building and security access.
• Manage office health and safety procedures, including fire drills, emergency equipment upkeep, and compliance with local safety standards.
• Create and maintain office guides, processes, and procedures
• Will track and report office related expenses.
• Will provide administrative support to senior leadership as needed.
• All other duties as assigned.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at time

Education & Experience:

• Bachelor’s Degree required.
• Business Administration preferred.
• Customer Service experience preferred.

Knowledge, Skills and Abilities:

• Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
• Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.
• Must demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.).
• Must have well-developed interpersonal skills, and energetic demeanor and a positive confident attitude.
• Must have a client-first mentality and commitment to excellence and continuous improvement.
• Must enjoy office logistics and operational tasks.
• Must be able to build relationships, genuine connections, and trust both internally and externally.
• Must be proactive and possess strong organization and prioritization skills.
• Must have a strong attention to detail and ability to manage multiple priorities.
• Must have strong working knowledge of Microsoft Excel, PowerPoint, etc.
• Must be able to operate with discretion and confidentiality.
• Must be a flexible and reliable team player internally and externally.
• Must be able to think creatively and innovatively.

The pay range for this position is $42,000- $46,000 per year at a 32-hour work week and is overtime eligible above 40 hours. This position is also eligible for benefits and discretionary bonus.

Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the California and New York City Salary Transparency Law.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.