Coordinator, Office of Dean of Students

Florida Atlantic University; Boca Raton (FL); On-site; USD 46,000 - 57,000; Full time

Benefits offered by this job

Medical benefits

Dental insurance

Vision benefits

Paid time off

Job summary

Florida Atlantic University seeks a Coordinator for the Office of the Dean of Students in Boca Raton. The role supports case management, basic needs initiatives, and daily office operations, reporting to the Assistant Dean of Students.

Responsibilities include intake triage, grant administration records, and program coordination across campus. The position emphasizes essential personnel duties, emergency readiness, and collaboration with departments, with a salary of $51,500 and a standard

Qualifications

• Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience required.

Responsibilities

• Assist with the intake and triage of walk-in, phone, and email students.
• Purchasing and reconciliation for grant and foundation fund distribution.
• Responsible for the creation and maintenance of accurate and compliant records related to case management and grant administration.
• Manage a caseload including initial intake, charting of student concerns, referrals, and progress to appropriate basic need resources.
• Manage the Beyond Food Pantry program, including process improvement, developing partnerships, and coordinating distribution with interns and student workers.
• Assist with front desk tasks and act as backup for admin staff.
• Support programs, events, and traditions for the wider university campus(es).
• Assist with Orientation events and presentations for prospective and incoming students.

Skills

Two years of experience

Education

Master's degree

Bachelor's degree

Job description

Position Summary

Florida Atlantic University is seeking a Coordinator, Office of Dean of Students - Boca Raton, FL. Responsible to the Assistant Dean of Students. This is a highly administrative position in which the staff member will assist Case Management areas with completing tasks related to the administering of basic needs for students, and the daily operations of the Dean of Students' office. In addition, this position will assist with the case management of students who may be experiencing one or more concerns related to their social, psychological, and/or academic well-being, offering educational outreach.

Summary of Responsibilities

• Assist with the intake and triage of walk-in, phone, and email students.
• Purchasing and reconciliation for grant and foundation fund distribution.
• Responsible for the creation and maintenance of accurate and compliant records related to case management and grant administration.
• Manage a caseload including initial intake, charting of student concerns, referrals, and progress to appropriate basic need resources.
• Manage the Beyond Food Pantry program, including but not limited to process improvement, developing partnerships, and coordinating distribution processes with interns and student workers.
• Assist with front desk tasks and act as backup for admin staff.
• Support programs, events, and traditions for the wider university campus(es), as needed.
• Assist with Orientation events and presentations for prospective and incoming students.
• May serve on departmental or divisional committees.
• Designated as an Essential Personnel and will be responsible for assisting with emergency operations, as needed.
• Performs other job-related duties as assigned to further the mission and Strategic goals of Florida Atlantic University, the Division of Student Affairs, and the Dean of Students Office.

Benefits & Perks

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
• Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
• For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Minimum Qualifications

Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience required.

Salary and Employment Details

Salary: $51,500

Exempt Administrative, Managerial, Professional (AMP)

Location: Boca Raton

Work Days and Hours: Monday-Friday 8am-5pm, Some nights and weekends required

Application Deadline: 2026-09-25

Special Instructions

APPLICATION DOCUMENTS REQUIRED: Resume Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region’s cultural vitality, workforce, economy and quality of life. For more information, visit www.fau.edu.

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination.

If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [e-mail]. To contact Human Resources, please call 561-297-3057 or email [e-mail]. For communications assistance, call 7-1-1.