Coordinator Office Management

Psi CRO; King of Prussia (PA); On-site; USD 42,000 - 65,000; Full time

Job summary

Psi CRO in King of Prussia, PA seeks an Office Manager to oversee daily administrative operations and support the Country Manager. The role involves coordinating supplies, travel, mail, meetings, and health & safety initiatives to ensure smooth office function.

Ideal candidates have a college degree and at least 3 years of admin experience, plus strong communication and organizational skills. Experience in an international company is a plus.

Qualifications

• College or university degree or equivalent that presents required knowledge, skills and abilities.
• Equivalency is defined as a minimum of 2 years' experience in office administration.
• 3 years of administrative experience and prior experience in an international company are pluses.

Responsibilities

• Handles the purchase and inventory of office supplies.
• Provides basic maintenance of office equipment.
• Handles incoming and outgoing mail and shipments.
• Organizes office meetings and events, maintains meeting rooms calendar.
• Assists with business travel arrangements including bookings, documentation, and expense processing.
• Receives and routes incoming calls, visitors, couriers, and correspondence.
• Liaises with facility management vendors.
• Provides administrative support to the Office/Country Manager and other departments as instructed.
• Supports signature flow for non-operational documents.
• Manages visitor access according to PSI policies.
• Assists with health and safety initiatives in the office.

Skills

Communication skills

Organizational skills

Multi-tasking

Problem-solving

Initiative

Education

Bachelor's degree or equivalent

Equivalency: 2 years of office admin experience

3 years administrative experience

Job description

We are the company that cares - for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 3,000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

We are the company that cares - for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 3,000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job Description

Office Management Responsibilities

• Handles the purchase and inventory of office supplies
• Provides basic maintenance of office equipment
• Handles incoming and outgoing mail and shipments
• Organizes office meetings and events, maintains meeting rooms calendar
• Assists with business travel arrangements including bookings, documentation, and expense processing
• Receives and routs incoming calls, visitors, couriers, and correspondence
• Liaises with facility management vendors
• Provides administrative support to the Office/Country Manager and other departments as instructed by the Country Manager
• Supports signature flow for non-operational documents
• Manages visitor access according to PSI policies
• Assists with health and safety initiatives in the office

Qualifications

• College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities.
• Equivalency is defined as a minimum of 2 years' experience in office administration
• 3 years of administrative experience
• Prior experience in an international company is a plus
• Prior experience with facility management is a plus
• Strong communication and organizational skills
• Ability to multi-task
• Problem-solving skills, ability to take initiative and act proactively

Additional Information

Become a full-fledged clinical research professional with the support of a knowledgeable and professional team. You will develop a variety of skills while progressing with the company and contributing to our full-scale challenging projects.

For this position, PSI is not hiring individuals who require work visa for employment or continued employment now or anytime in the future.