Coordinator Office

Pauley Construction, LLC; Phoenix (AZ); On-site; USD 20,000 - 25,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Insurance (medical, dental, vision)

401(k) with company match

Education Reimbursement

Job summary

Pauley Construction, LLC in Phoenix, Arizona is seeking an Office Coordinator to assist with payroll, operations, and various office duties. The role involves managing customer interactions, maintaining records, and supporting onboarding procedures. Ideal candidates should have good communication skills and office experience.

This position offers a range of benefits including weekly paychecks, paid time off, and health insurance. The hourly wage ranges from $20.00 to $25.00 depending on experience.

Qualifications

• Be 18 years of age or older.
• Authorization to work in the United States.
• Valid driver's license.
• Pass a background check and company drug screening.
• Attend and pass all required company training.

Responsibilities

• Manage standard office duties such as answering phone calls and greeting customers.
• Maintain organized records in the operations office.
• Assist with new hire and onboarding procedures.
• Order and stock supplies for the office as needed.
• Perform other tasks and duties assigned by corporate and/or local operations.

Skills

Effective communication skills

General office experience

811 Ticket Experience

Blue stake experience

Job description

Overview

At Pauley Construction, as a Coordinator Office, you’ll assist with a variety of duties such as finalizing payroll for field personnel; assisting with As‑Builts; performing quality checks on paperwork that will be submitted for approval; and assisting with field operations as directed by the manager. Depending on the department, the role may involve various engineering and tracking software, billing and reporting software, and payroll reporting.

Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) with company match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and more

Responsibilities

• Manage standard office duties such as answering phone calls, returning messages, and greeting customers.
• Perform all clerical tasks to accurately maintain and report items as required by local operations and corporate.
• Act as point of contact for corporate and local operations management to ensure accurate and timely completion of processes.
• Maintain organized records in the operations office.
• Assist with new hire and onboarding procedures and documentation.
• Assist with purchase orders and interface with vendors.
• Handle Cintas orders and inspections.
• Maintain gas card receipts and handle JHA review and upload processes.
• Handle incoming mail.
• Order and stock supplies for the office as needed.
• Pull prints and work orders.
• May be cross‑trained on operations permit process.
• May assist Human Resources with basic new hire and onboarding processes.
• Use standard office equipment (printer, fax, computer, scanner).
• Keep appropriate documentation (time cards, job cost, etc.).
• Perform other tasks and duties assigned by corporate and/or local operations.

Requirements

• Be 18 years of age or older.
• Authorization to work in the United States.
• Valid driver’s license.
• Pass a background check and company drug screening.
• Attend and pass all required company training.
• 811 Ticket Experience (preferred).
• General office experience including filing and data entry.
• Blue stake experience preferred but not required.
• Effective communication skills with both internal and external customers.
• Positive attitude and ability to maintain good public relations.
• Reliable transportation.

Physical & Safety Requirements

• Stand, crouch, sit, bend, use hands and fingers to handle or feel; reach with hands and arms to spaces both high and low. Stand, walk, climb, balance, crawl, crouch, lift, hold or stoop.
• Noise level low.
• Occasional exposure to outside weather conditions (heat, cold, rain, snow, sleet, dust; adverse driving conditions).
• Lift or move up to 10 pounds and frequently up to 50 pounds.
• Vision: close vision, distance vision, color vision, peripheral, depth perception; adjust focus near and/or far as needed.

Pay Range

The Coordinator Office hourly wage range is $20.00 - $25.00, depending on experience.

Company Overview

Pauley Construction is a regional contractor providing infrastructure solutions for the installation and maintenance of utility systems. Headquartered in Phoenix, Arizona, Pauley serves customers across the Western United States and offers a safe, supportive work environment.

Equal Opportunity Employer

We are an equal‑opportunity employer and welcome equal consideration irrespective of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.