Coordinator of Student Organizations (Event Services)

University of North Texa; Denton (TX); On-site; USD 43,000 - 52,000; Full time

Job summary

The University of North Texas in Denton seeks a Coordinator of Student Organizations (Event Services) to oversee event consultation and management for more than 450 student groups. You will coordinate event applications, advise officers, and help train student leaders.

The role requires a Bachelor's degree and relevant experience in student services, with strong communication and organizational skills; this is a full-time on-site position with occasional events after hours.

Qualifications

• Bachelor's degree in related field and two years of student services, student affairs, counseling, advising, or related experience.
• Master’s Degree in Higher Education, Student Affairs, or a related field is preferred.
• Strong communication and organizational skills; ability to work effectively with diverse populations.

Responsibilities

• Oversee the planning of involvement fairs and Mean Green Spring Fling.
• Oversee student organization Event Application process and coaching of officers/advisors.
• Advise the Student Government Association Raupe Travel Grant Committee.
• Coordinate training and development for student organizations regarding event planning and management.
• Maintain up-to-date program and service webpages; prepare and monitor budgets.
• Collaborate with other departments across campus to support student activities.

Skills

Student organization management

Campus activities programming

Student development knowledge

Communication skills

Organizational skills

Education

Bachelor's degree in related field

Master’s Degree in Higher Education/Student Affairs

Job description

Title: Coordinator of Student Organizations (Event Services)

Employee Classification: Student Services Coordinator

Campus: University of North Texas

Division: UNT-Student Affairs

SubDivision-Department: UNT-Student Engagement

Department: UNT-Student Activities Center-160530

Job Location: Denton

Salary: 47232.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

One of the goals of Student Activities is to help students get connected and involved on campus, to maximize their collegiate experience. Through a variety of events, services, and resources, the department provides students and student organizations with opportunities to connect to the university and to other students. Student Activities promotes a sense of community and loyalty to the University while serving to enhance the social and developmental growth of students as individuals or as members of organizations. It does this by coordinating annual campus-wide events that promote spirit and tradition on campus, supporting the North Texas Spirit program, and providing services and resources to student organizations.

Position Overview

The Coordinator of Student Organizations, in partnership with another Coordinator, is responsible for overseeing event consultation and management for over 450 student organizations.

• Oversee student organization Event Application process
• Consult with and provide assistance to officers, members, and/or advisors regarding student organization event planning
• Adjudicate procedures related to violations of Event Application Procedures and assign sanctions as necessary
• Coordinate and develop training and services for student organizations regarding event planning and management
• Serve as back-up Chair to the Event Safety Committee and attend designated high-risk student organization events
• Advise the Student Government Association Raupe Travel Grant Committee
• Coordinate the planning of involvement fairs, including Mean Green Spring Fling
• Manage student organization Eagle Mail requests
• Co-train and co-supervise develop a graduate assistant
• Maintain comprehensive and up-to-date program and service webpages
• Answer student organization-related questions about topics including policy, procedure, successful management, getting involved, etc.
• Collaborate with student organization team members to develop a comprehensive student organization program
• Conduct presentations and trainings, including student organization orientation, related to student involvement, development, and leadership
• Prepare, administer, and monitor budget for respective programs and services
• Facilitate assessment activities that help improve Student Activities and services for student organizations and their officers, members, and advisors
• Create reports for respective programs and services
• Promote and advertise/market Student Activities and respective programs and services to the general campus community
• Develop relationships and work closely with other departments across campus (e.g., Center for Fraternity and Sorority Life, Risk Management Services, Food Safety, University Centers and Events)
• Serve as part of Student Activities staff support at all campus-wide events
• Represent Student Activities on division and university committees
• Perform other duties as assigned by the Director or Assistant Director

Minimum Qualifications

Bachelor's degree in related field and two years of student services, student affairs, counseling, advising, or related experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

• Knowledge about student organization management and advising
• Knowledge of campus activities programming and event planning
• Knowledge about issues related to student development at the collegiate level
• Ability to work effectively with populations
• Strong communication skills, verbal and written
• Strong organizational skills and attention to detail, due to the required record-keeping involved
• Strong problem-solving and critical thinking skills
• Ability to professionally and effectively advise and mentor college students
• Strong planning and project management skills
• Ability to develop and maintain effective working relationships
• Ability to work independently and on a team
• Knowledge of safety and security precautions appropriate to work performed

Preferred Qualifications

Master’s Degree in Higher Education, Student Affairs, or a related field

Required License/Registration/Certifications

Job Duties

• Coordinate the planning of involvement fairs, including Mean Green Spring Fling
• Oversee student organization Event Application process
• Serve as back-up Chair to the Event Safety Committee and attend designated high-risk student organization events
• Consult with officers, members, and/or advisors regarding student organization event planning
• Advise the Student Government Association Raupe Travel Grant Committee
• Co-train and co-supervise develop a graduate assistant
• Maintain comprehensive and up-to-date program and service webpages
• Prepare, administer, and monitor budget for respective programs and services
• Facilitate assessment activities that help improve Student Activities and services for student organizations and their officers, members, and advisors
• Adjudicate procedures related to violations of Event Application Procedures and assign sanctions as necessary
• Coordinate and develop training and services for student organizations regarding event planning and management
• Serve as part of Student Activities staff support at all campus-wide events

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Moving about to accomplish tasks or moving from one worksite to another.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• Elevated temperatures.
• Low temperatures.
• Noisy environments.
• Outdoor elements such as precipitation and wind.

Work Schedule

Monday-Friday 8-5, some evening and weekend work required

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.