Coordinator of Guest Services (PRN)

Baylor Scott & White Health; Plano (TX); On-site; USD 21,000 - 34,000; Part time

Benefits offered by this job

Health benefits

Tuition Reimbursement

PTO accrual Day 1

Job summary

Baylor Scott & White Health is seeking a Guest Relations Representative (PRN) to enhance patient satisfaction by visiting patients, coordinating translations, and addressing unmet needs. The role includes coordinating with BSWH personnel, supporting international patients, and providing information about policies and services.

The position requires strong conflict-resolution skills, professional customer communication, and the ability to multi-task in a fast-paced environment.

Qualifications

• Education: Associate's or 2 years of work experience above the minimum qualification.
• Experience: 1 Year of Experience.
• Must have exceptional skills in conflict resolution and patient-centered communication.
• Must possess exceptional professionalism with customer communication.
• Ability to establish and maintain effective working relationships.
• Ability to focus on crucial patient and guest details.
• Proficiency with computers in the Microsoft Office suite of software desired.

Responsibilities

• Facilitates patient satisfaction by visiting with patients to ensure patient's medical and non-medical needs are met.
• Resolves immediate patient needs by contacting appropriate BSWH personnel and following up with complainant.
• Works with BSWH personnel to offer help and mercy to patient and guest concerns.
• Obtains patient and family feedback on services and documents complaints and compliments.
• Assists patient and family with interpretation through American Sign Language and other translation methods.
• Explains medical center policies and provides general information about BSWH facilities.
• Provides scheduling and coordinating campus tours for domestic and foreign visitors.
• Coordinates international patient needs to meet financial requirements and insurance coverage before treatments.
• Rounds in ED reception area to communicate policies and patient needs.

Skills

Conflict resolution

Customer communication

Multi-tasking

MS Office proficiency

Education

Associates degree or 2 years of work experience

Job description

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values are:

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Job Summary

The Guest Relations Representative facilitates patient satisfaction by visiting with patients, providing or coordinating communication for non-English speaking and hearing impaired patients and addressing unmet needs.

Schedule

Schedule: PRN position with a variable schedule. Shifts may include days, evenings, nights, and weekends based on departmental needs. Candidates must be available to pick up shifts and provide coverage for call-outs as needed.

Essential Functions of the Role

• Facilitates patient satisfaction by visiting with patients to ensure patient's medical and non-medical needs are being met. Utilizes problem solving techniques following established policies and procedures in order to resolve patient complaints and concerns.
• Resolves immediate patient needs by contacting appropriate BSWH personnel and follow-up with complainant to ensure patient and/or guest satisfaction and provides input to Guest Relations management for new products and services based on feedback.
• Works with BSWH departmental personnel to offer help, concern and mercy to patient's and guest's concerns.
• Obtains patient and family feedback on services provided by BSWH. Documents and reports complaints, concerns and compliments to involved departments and administration.
• Assists patient and family with interpretation through American Sign Language, written translation and verbal language interpretation by using personal knowledge of interpretation and translation, arranging staff, volunteers and/or vendors to provide in-person communication by a credentialed interpreter, providing access to telephonic vendors, and utilizing conference calls through language line.
• Explains medical center policies and procedures and provides guest with general information about BSWH facilities.
• Provides in-service training on international patient protocol for BSWH physicians and staff.
• Provides scheduling, coordinating and conducting of campus tours for domestic and foreign visitors.
• Coordinates international patient to ensure they meet financial requirements and/or provide insurance coverage information through BSWH financial departments before treatments.
• Meets with international patients as needed to facilitate patient satisfaction.
• Rounds in the Emergency Department reception area and patient care areas to facilitate communication of policies and procedures of the Emergency Department, patient needs and provide good customer service.

Key Success Factors

• Must have exceptional skills in conflict resolution and patient-centered communication.
• Must possess exceptional professionalism with customer communication.
• Ability to establish and maintain effective working relationships.
• Ability to focus on crucial patient and guest details.
• Proficiency with computers in the Microsoft Office suite of software desired.
• Must be able to multi-task in a fast-paced environment.

Belonging Statement

We believe that all people should feel welcomed, valued and supported.

QUALIFICATIONS

• EDUCATION - Associate's or 2 years of work experience above the minimum qualification
• EXPERIENCE - 1 Year of Experience

As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.