Coordinator of Clinical Placements and Partnerships

Indiana Wesleyan University; Marion (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Indiana Wesleyan University is seeking a Coordinator of Clinical Placements and Partnerships to secure clinical placements, support candidates, and maintain MOUs with school partners. The role includes tracking data and ensuring diverse clinical experiences across programs.

The incumbent will work with the Assistant Director to develop records for clinical experiences, adhere to FERPA, and collaborate with multiple partners to meet accreditation standards.

Qualifications

• Two (2) years of college (associate degree) required, Bachelor's or Master’s degree preferred.
• Experience with basic information technologies (e.g., email, Word, PDF documents, databases, Excel, etc.)
• Previous PreK-12 education or higher education experience preferred.
• Demonstrated ability to work effectively with individuals from diverse communities and cultures.
• Excellent organizational skills and the ability to set priorities in a multi-task environment.
• Excellent written and verbal communication skills.

Responsibilities

• Comply with FERPA requirements and manage collection/dissemination of documentation for all clinical experiences (background checks, transcripts, placement forms).
• Coordinate and maintain current Memorandums of Understanding with school partners.
• Manage program documentation and tracking (immunization records, background checks, clinical placements, diversity data, MOUs, mentor and placement forms).
• Develop systems to coordinate all clinical experiences to align with program, state, regional, and national accreditation standards.
• Ensure clinical experiences satisfy all program and licensure requirements.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Interpersonal skills

Collaboration

Autonomy

Education

Two-year college (associate degree)

Bachelor's or Master's degree preferred

Tools

Word

PDF

Excel

Databases

Email

Job description

Questions? Contact the Employee Success and Care Center (formerly HR)

Coordinator of Clinical Placements and Partnerships

Job Title: Coordinator of Clinical Placements and Partnerships

Reporting Relationship: Assistant Director of Clinical Experiences

Unit: National & Global

Department: School of Integrated Learning & Development - IWU National & Global

Summary of Position: The Coordinator will work daily to secure clinical placements, assist program candidates, secure Memorandums of Understanding with school partners, and conduct all required program tracking and data collection as required. The Coordinator is responsible for ensuring that program candidates are placed in diverse clinical settings and will work with the Assistant Director to develop and maintain accurate records associated with all clinical experiences.

Duties and Responsibilities

• In the execution of daily responsibilities, comply with all FERPA requirements per university policy and coordinate the collection and dissemination of required documentation for all clinical experiences to include, but not limited to:
  • Background checks
  • Candidate transcripts
  • Placement forms
• Coordinate and maintain current Memorandums of Understanding with appropriate school partners
• Manage program documentation and tracking to include, but not limited to:
  • Immunization records
  • Background checks
  • Clinical placements
  • Placement diversity data
  • Memorandums of Understanding
  • Mentor Agreement Forms
  • Placement Agreement Forms
• Work with school partners and the Assistant Director to develop systems and processes for coordinating all clinical experiences in SILD to ensure alignment to specific program, state, regional, and national accreditation standards
• Ensure clinical experiences satisfy all program and licensure requirements

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Two (2) years of college (associate degree) required, Bachelor's or Master’s degree preferred

Experience

• Experience with basic information technologies (e.g., email, Word, PDF documents, databases, Excel, etc.)
• Previous PreK-12 education or higher education experience preferred
• Demonstrated ability to work effectively with individuals from diverse communities and cultures

Required Skills

• Work with basic information technologies (e.g., email, Word, PDF documents, databases, Excel, etc.) required
• Excellent organizational skills and the ability to set priorities in a multi-task environment
• A high degree of accuracy and attention to detail
• The ability to work collaboratively
• Be self-motivated and able to work autonomously
• Excellent interpersonal skills for relating effectively with students, faculty, staff, and school partners
• Excellent written and verbal communication skills

IWU Kingdom Diversity Statement

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Advertised: 08 Sep 2026 US Eastern Daylight Time
Applications close: 11 Oct 2026 US Eastern Daylight Time

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The Coordinator will work daily to secure clinical placements, assist program candidates, secure Memorandums of Understanding with school partners, and conduct all required program tracking and data collection as required. The Coordinator is responsible for ensuring that program candidates are placed in diverse clinical settings and will work with the Assistant Director to develop and maintain accurate records associated with all clinical experiences.

The Coordinator will work daily to secure clinical placements, assist program candidates, secure Memorandums of Understanding with school partners, and conduct all required program tracking and data collection as required. The Coordinator is responsible for ensuring that program candidates are placed in diverse clinical settings and will work with the Assistant Director to develop and maintain accurate records associated with all clinical experiences.