Coordinator, MRO & PM

Voyant Beauty; Ridgefield (NJ); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Voyant Beauty seeks an organized MRO & PM Coordinator to support maintenance and operations in our Ridgefield, NJ facility. You will manage preventive maintenance programs, maintain MRO inventory, and help ensure equipment reliability in a fast-paced environment.

You will coordinate PM schedules, close work orders in the CMMS, track KPIs, and collaborate with vendors to ensure timely delivery of materials. Strong Excel and CMMS experience preferred.

Qualifications

• 2–5 years of experience in maintenance planning, manufacturing operations, MRO inventory management
• Experience using CMMS platforms such as SAP PM, Maximo, Fiix, eMaint or equivalent systems
• Strong organizational, communication, and problem‑solving skills
• Working knowledge of mechanical and electrical equipment components

Responsibilities

• Maintain, coordinate, and optimize preventive maintenance (PM) schedules to ensure equipment reliability and regulatory compliance
• Create, prioritize, assign, and close work orders within the CMMS
• Monitor PM completion rates and follow up on overdue maintenance activities
• Maintain accurate equipment histories, asset records, and maintenance documentation
• Support maintenance planning and scheduling activities to maximize workforce efficiency and equipment uptime
• Manage MRO storeroom inventory, including spare parts, tools, and maintenance supplies
• Establish and maintain appropriate inventory min/max levels for critical spare parts
• Perform cycle counts and inventory audits to ensure inventory accuracy
• Coordinate purchasing activities, process purchase requisitions, and monitor material availability
• Collaborate with vendors and suppliers to ensure timely delivery of maintenance materials and services
• Track maintenance KPIs, including PM compliance, work order completion, equipment downtime, and inventory performance
• Generate reports and analyze maintenance data to identify trends and improvement opportunities
• Ensure maintenance records and inventory documentation are accurate and audit‑ready
• Support compliance with company policies, safety standards, and applicable regulatory requirements

Skills

Excel proficiency

Communication

Problem solving

Organizational skills

Education

Associate degree in Industrial Maintenance

SMRP certification

Tools

SAP PM

Maximo

Fiix

eMaint

Job description

MRO & PM Coordinator

Shift: 7AM - 3:30PM

Voyant Beauty believes our people are more than just employees; they’re the driving force behind everything we achieve. Our culture fosters teamwork, respect, and camaraderie, ensuring that every individual’s contribution is valued and celebrated. We invest in their growth, providing opportunities for development and advancement within our dynamic team.

Voyant Beauty is a company that specializes in the development and manufacturing, of beauty, personal and home care products. We work with various brands, retailers, and businesses to create customer formulations and products tailored to their needs. This can include skincare, haircare, bath and body products, fragrances, and more. Essentially, Voyant Beauty serves as a one-stop-shop for companies looking to bring their beauty and personal care product ideas to life.

Safety is a core value at Voyant Beauty. We prioritize the well‑being of our team members, ensuring a safe and secure environment where everyone can thrive and excel.

If you’re seeking to be part of a team where your talents are valued, your safety is paramount, and your efforts contribute to meaningful change, then Voyant Beauty is the place for you. Come join us and be a part of our journey.

A Brief Overview

We are seeking an organized, detail-oriented MRO & PM Coordinator to support our maintenance and operations teams by managing preventive maintenance programs, maintaining accurate MRO inventory, and ensuring equipment reliability in a fast‑paced manufacturing environment. This role is critical to minimizing downtime, optimizing maintenance effectiveness, and supporting operational excellence.

What you will do

• Maintain, coordinate, and optimize preventive maintenance (PM) schedules to ensure equipment reliability and regulatory compliance.
• Create, prioritize, assign, and close work orders within the CMMS.
• Monitor PM completion rates and follow up on overdue maintenance activities.
• Maintain accurate equipment histories, asset records, and maintenance documentation.
• Support maintenance planning and scheduling activities to maximize workforce efficiency and equipment uptime.
• Manage MRO storeroom inventory, including spare parts, tools, and maintenance supplies.
• Establish and maintain appropriate inventory min/max levels for critical spare parts.
• Perform cycle counts and inventory audits to ensure inventory accuracy.
• Coordinate purchasing activities, process purchase requisitions, and monitor material availability.
• Collaborate with vendors and suppliers to ensure timely delivery of maintenance materials and services.
• Track maintenance KPIs, including PM compliance, work order completion, equipment downtime, and inventory performance.
• Generate reports and analyze maintenance data to identify trends and improvement opportunities.
• Ensure maintenance records and inventory documentation are accurate and audit‑ready.
• Support compliance with company policies, safety standards, and applicable regulatory requirements.

Education Qualifications

• Associate degree in Industrial Maintenance, Engineering Technology, Supply Chain Management, or a related discipline. (Preferred)
• SMRP certification or other maintenance reliability certifications. (Preferred)

Experience Qualifications

• 2–5 years of experience in maintenance planning, manufacturing operations, MRO inventory management, or a related field.
• Experience utilizing CMMS platforms such as SAP PM, Maximo, Fiix, eMaint, or equivalent systems.
• Strong organizational, communication, and problem‑solving skills.
• Working knowledge of mechanical and electrical equipment components.
• Intermediate proficiency with Microsoft Excel, including pivot tables, VLOOKUPs, and data analysis. (Required)
• Experience working in a GMP, FDA‑regulated, or other highly regulated manufacturing environment. (Preferred)

Skills and Abilities

• Ability to work in manufacturing and warehouse environments.
• Occasional lifting of materials up to 40 pounds.
• Ability to stand, walk, bend, and climb stairs as required.
• Ability to wear required personal protective equipment (PPE).

To Staffing and Recruiting Agencies:

Our company does not accept unsolicited curriculum vitae’s or applications from agencies. We are not responsible for any fees related to unsolicited curriculum vitae’s or applications and explicitly reserve its right to contact candidates presented in such unsolicited curriculum vitae’s or application.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability or veteran status. Voyant Beauty will consider requests for accommodations due to a disability impacting a qualified employee's ability to perform the essential functions of their position consistent with applicable laws. In addition to federal law requirements, Voyant Beauty complies with applicable provincial and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.