Coordinator, Meetings & Events

Boston Catering & Events; Providence (RI); On-site; USD 60,000 - 115,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement planning

Paid time off

Job summary

Fidelity Investments in Providence, RI seeks a Coordinator, Meetings & Events to blend planning and operational support for a high-volume event program. You will manage Cvent registrations, coordinate with planners, and handle materials like badges and agendas.

The role requires on-site flexibility and travel up to 20%. Ideal candidates bring 1–3 years of event coordination experience, strong communication, and proficiency with MS Office.

Qualifications

• Bachelor's degree or equivalent experience.
• 1–3 years of event coordination experience.
• Proficiency with Cvent Event Management and database software.
• Strong communication and attention to detail.
• Ability to multitask and work under tight deadlines.
• Flexibility to work some nights and weekends.
• Ability to travel up to 20%.
• Proficiency in Microsoft Office applications.
• Analytical and data management skills.

Responsibilities

• Manage event registration sites through the Cvent platform.
• Coordinate with planners and stakeholders on event logistics, registration progress, attendee lists, and feedback.
• Oversee event materials such as name badges, agendas, and attendee biographies.
• Vendor negotiation, invoice processing, and venue sourcing.
• Provide on-site event support when necessary.
• Collect and analyze post-event feedback to offer actionable insights.

Skills

Strong communication

Attention to detail

Multitasking

Flexibility

Travel up to 20%

Analytical skills

Data management

Time management

Education

Bachelor's degree or equivalent experience

Tools

Cvent

Microsoft Office

Database software

Job description

# Coordinator, Meetings & EventsFidelity Investments · Providence, Rhode Island · Posted YesterdayFull-Time Apply Now Share:## About this roleFidelity Investments is a leading financial services corporation known for providing innovative investment solutions and comprehensive financial planning services to individual investors, businesses, and institutions worldwide. The company prides itself on a client-first approach, leveraging cutting-edge technology and a highly skilled workforce to deliver top-quality financial products and services. Fidelity's commitment extends beyond financial management as it fosters a collaborative and inclusive work culture that supports career growth and personal development. Renowned for its stability and innovation, Fidelity continues to be a trusted name in the financial sector, employing thousands of professionals dedicated to helping clients meet their financial goals efficiently and responsibly.This role is designed as a blended position combining event coordination responsibilities with support functions crucial to the Meetings & Events Fidelity Shared Services team. The individual will play an integral part in planning and executing various programs, encompassing both in-person and virtual events. The primary duties include managing event registration sites through the Cvent platform, maintaining continuous communication with planners and stakeholders regarding event logistics, registration progress, attendee lists, and feedback. This function also demands careful oversight of event materials such as name badges, agendas, and attendee biographies, ensuring their timely creation and distribution. Furthermore, the role involves vendor negotiation, invoice processing, venue sourcing, and providing on-site event support when necessary. The candidate will be expected to collect and analyze feedback post-events to offer actionable insights to business leads for improving future event experiences.The ideal candidate will possess strong organizational skills, capable of managing multiple projects simultaneously under tight deadlines without compromising on quality or professionalism. Excellent communication and collaboration skills are essential, alongside the ability to independently take initiative while also following direction. Experience with the Cvent Event Management system and database software is mandatory, ensuring seamless management of complex event logistics and reporting. Proficiency in Microsoft Office applications such as Excel, Word, and PowerPoint is also required, with a focus on data management and analytical reporting. The position may require occasional travel up to 20 percent and flexibility to work nights or weekends depending on event schedules.Offered as a full-time position with a competitive salary range of $60,000 to $115,000 USD annually, placement within this range depends on factors such as experience, location, and job scope. Fidelity's compensation package includes not only the base salary but also potential bonuses and other variable compensation elements contingent on role eligibility and performance. The extensive benefits package features comprehensive healthcare coverage, mental health support, retirement planning options, generous paid time off, parental leave, charitable giving match programs, and educational assistance including student loan repayment and tuition reimbursement. Fidelity embodies a dynamic and supportive environment where the Meetings & Events team collaborates closely with business partners to deliver over 1,000 successful events annually, emphasizing seamless execution and memorable attendee experiences that align with firm-wide objectives. Candidates should be aware that Fidelity is transitioning towards a full-time onsite model for many roles while some positions remain remote or hybrid, with onsite expectations continuing to develop.Bachelor's degree or equivalent experience1-3 years experience in event coordination and/or event supportproficiency with Cvent Event Management and database softwarestrong communication skillsstrong attention to detailability to multitask and work under tight deadlinesflexibility to work some nights and weekendsability to travel up to 20%proficiency in Microsoft Office applicationsanalytical and data management skills