Coordinator, Major Gifts

Phillips Academy; Andover (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

Phillips Academy is seeking a Major Gift Coordinator to provide administrative support for Major Gift Officers and coordinate events for the Major Gifts team. The ideal candidate will have experience in executive administration, event logistics, and strong database skills.

This role includes managing calendars, preparing reports, maintaining donor data, and drafting communications. A Bachelor's degree and proficiency in Microsoft 365 are preferred. Commitment to diversity and equal opportunity is essential.

Qualifications

• Two to four years of experience in an executive-administrative position.
• Experience in a fundraising, non-profit, or educational environment preferred.
• Excellent interpersonal skills and attention to detail.

Responsibilities

• Oversee event logistics for private development gatherings.
• Manage the Director’s and gift officers’ calendars.
• Prepare regular reports on major gift fundraising activities.
• Input and maintain data related to fundraising activities.
• Assist with briefing documents and donor correspondence.

Skills

Microsoft 365

Database management

Excellent verbal and written communication

Scheduling and organization

Travel logistics

Confidentiality

Team collaboration

Education

Bachelor's degree in a related field

Tools

Salesforce

Raiser's Edge

Agilon

Job description

The Office of Academy Resources (OAR) is seeking a Major Gift Coordinator reporting to the Director of Major Gifts. This individual provides administrative support for Major Gift Officers and event coordination for the Major Gifts team.

Essential Functions / Primary Duties And Responsibilities

• Oversee event logistics for private development gatherings, including pulling and managing invite lists, preparing and sending electronic invitations and follow-up communications, and communicating with event vendors, hosts, speakers, and guests.
• Manage the Director’s and gift officers’ calendars, including scheduling meetings, coordinating logistics, researching and preparing briefing materials, making travel arrangements, and providing accurate and timely itineraries and materials for donor visits, meetings, and events.
• Prepare regular reports on major gift fundraising activities, programmatic initiatives, and gift officer metrics.
• Input and maintain data related to interactions with constituents and fundraising activities.
• Assist with briefing documents, letters of intent, proposal materials, and donor correspondence.
• Draft memos, letters, emails, and other communications.
• Prepare travel expense reimbursements.
• Provide general administrative support for the Director and Major Gift Officers as needed.

Skills / Qualifications

• Proficiency in Microsoft 365, Outlook, Word, Excel, PowerPoint, and Publisher.
• Database management experience; Salesforce, Raiser's Edge, Agilon, or other fundraising software experience preferred.
• Excellent verbal and written communication skills.
• Scheduling, organization, time management, and travel logistics experience.
• Ability to prioritize multiple responsibilities and maintain a high level of accuracy and confidentiality.
• Self-starter with the ability to work independently and proactively.Professional and respectful demeanor, strong work ethic, and commitment to customer service.
• Ability to collaborate effectively in a team environment and adapt to organizational changes.

Education / Experience

• Bachelor's degree in a related field preferred.
• Two to four years of experience in an executive-administrative position, preferably in a fundraising, non-profit, or educational environment, or equivalent relevant experience.
• Experience with CRM systems and fundraising databases preferred.
• Excellent interpersonal skills and attention to detail.

Ideal candidate

Requires strong computer and database skills, flexibility, multitasking, excellent interpersonal and customer service skills, project coordination experience, and the ability to work effectively with all levels of the Academy community. Some evening and weekend work related to special events and meetings may be required.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodation to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law.