Coordinator, Insurance Controls

Chicago Transit Authority; Chicago, Northern (IL, KY); Hybrid; USD 75,000 - 105,000; Full time

Job summary

Chicago Transit Authority is seeking a Coordinator of Insurance Controls to support risk compliance and manage the certificate of insurance program for vendors. The role involves reviewing requirements related to liability, property and corporate insurance across CTA projects and ensuring proper documentation and enrollment in key insurance programs.

The position reports to the Deputy General Counsel and requires a Bachelor's degree or equivalent; office-based work in Chicago with standard

Qualifications

• General knowledge and understanding of insurance documentation.
• Ability to analyze insurance documents for vendors and contracts.
• Experience with risk compliance processes and documentation workflow.

Responsibilities

• Receives and analyzes insurance documents for vendors and contractors.
• Prepares approvals and coordinates insurance requirements per risk procedures.
• Assists in developing procedures, systems and forms for Risk Compliance and Insurance.

Skills

Insurance knowledge

Documentation processing

Education

Bachelor’s Degree or equivalent

Tools

RMIS

Personal computer

Fax machine

Copying machine

Telephone

Typewriter

Job description

Job Description - Coordinator, Insurance Controls (26000071)

Job Description

Coordinator, Insurance Controls - ( 26000071 )

Description

SALARY

$89,703.49

POSITION SUMMARY

Coordinates the activities of Risk Compliance and Insurance activities across the CTA System.Assist the Deputy General Counsel in the review, recommendations, approval, processing and overall management of the certificate of insurance program for liability, property and corporate insurance requirements for all vendors providing services or material to the CTA.Assists in reviewing requirements against any and all risk loss to the CTA’s property and assets.Assists in the reviews and revisions to department procedures.Involved in the evaluation and development of computer systems supporting Risk Compliance and Insurance.Maintains the enrollment process for the CTA blanket Railroad Protective Insurance and Art Insurance programs.Review and approval of insurance for personal vehicle used for authority business by CTA employees.

Qualifications

PRIMARY RESPONSIBILITIES

• Receives, analyzes and processing of all insurance documents for any and all vendors providing services and materials to the CTA.Assist the Deputy General Counselor in the review, management and organization of all insurance matters including but not limited to CTA’s Insurance Portfolio and CTA Insurance Requirements for vendors and third party contractors working on or within 50’ft of CTA property.
• Reviews, prepares and processes approvals for insurance documentation in accordance with established Risk Compliance Procedures.
• Participates in the development of procedures, systems and forms, and trains personnel to provide accuracy and efficiency of workflow in Risk Compliance programs.
• Assists in the coordination of insurance submission documentation across all coverage lines.
• In coordination with the Risk Compliance team members and outside consultants, prepares and submits required correspondence, reports, records, insurance invoices, statements and files relative to statistical history and tabulations of CTA cost of risk.
• Works in liaison with internal and external customers in all aspects of insurance management.
• Analyzes and maintains system applications for areas with Risk Compliance, Purchasing, Real Estate, Construction, Business Development, Strategic Planning and Finance.
• Analyzes forms, files, reports, documents, etc. to identify potential data processing applications that enhance Risk Compliance and insurance tracking systems.Analyzes system software and proposes enhancements.
• Assists RMIS in gathering data for projects and studies for Risk Compliance system enhancements.
• Partakes in the coordination of meetings and materials and oversees special projects as directed.
• Enroll, monitor and report all vendors, contractors and 3rd party vendors enrolled in the CTA blanket Railroad Protective Insurance and Art Insurance program.Review and approve all insurance documentation submitted by CTA employees for use of personal vehicles for CTA business.
• Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

CHALLENGES

• Maintain efficient and consistent customer service with internal and external customers while processing insurance documents for CTA contracts and Right of Entry

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor’s Degree or a combination of education and experience related to this position.

PHYSICAL REQUIREMENTS

• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

• General knowledge and understanding of insurance documentation.

WORKING CONDITIONS

• General office conditions.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Standard office equipment.
• RMIS and personal computer, fax machine, copying machine, telephone, typewriter.

Additional Details Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts. Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target. Applicants, if hired, must comply with CTA's residency ordinance. CTA IS AN EQUAL OPPORTUNITY EMPLOYER No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact [e-mail] prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided. During the hiring process, CTA's Human Resources department will contact candidates with next steps. Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.