Coordinator III, Form/Fill

Novo Nordisk; Bloomington (IN); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Coordinator III to support administrative operations in Bloomington, Indiana. This role involves data collection, metric reporting, and liaising between executives and employees. The ideal candidate will have strong communication skills, proficiency in MS Office, and experience in a GMP environment. With a commitment to employee growth, this company offers generous benefits, including health insurance and tuition assistance. Join a team dedicated to making a difference in diabetes care and enjoy a fulfilling career with opportunities for advancement.

Benefits

Generous paid time off

Health Insurance

Dental Insurance

Vision Insurance

401K contribution

Paid parental leave

Tuition Assistance

Life & Disability Insurance

Employee Referral Awards

Qualifications

• 5+ years of relevant experience in administrative support.
• Proficient in MS Office Suite applications.
• Ability to manage confidential information with discretion.

Responsibilities

• Support administrative operations including data collection and reporting.
• Organize visual representations like reports and presentations.
• Mentor lower-level Department Coordinators.

Skills

MS Office Suite

GMP Experience

Strong written and verbal communication skills

Interpersonal skills

Time Management

Problem-solving

Team player

Education

High School Diploma/GED

Technical Certificate or higher

Tools

SharePoint

Concur Expense and Travel software

Job description

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About The Department

At Novo Nordisk, we want to make a difference. For more than 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on life-changing careers, and the opportunity to help improve the quality of life for millions of people around the world.

Our Bloomington, Indiana site is a state-of-the-art facility where we have an integrated model from process and formulation to clinical and commercial biomanufacturing and drug product fill/finish and packaging. The Bloomington campus is a recognized facility where talented teams work with innovators to help develop, manufacture and supply products to patients around the world.

What We Offer You

• Leading pay and annual performance bonus for all positions
• All employees enjoy generous paid time off including 14 paid holidays
• Health Insurance, Dental Insurance, Vision Insurance – effective day one
• Guaranteed 8% 401K contribution plus individual company match option
• Family Focused Benefits including 14 weeks paid parental & 6 weeks paid family medical leave
• Free access to Novo Nordisk-marketed pharmaceutical products
• Tuition Assistance
• Life & Disability Insurance
• Employee Referral Awards

At Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career. Are you ready to realize your potential? Join Team Novo Nordisk and help us make what matters.

The Position

A department coordinator's primary duty is to support the administrative operations in the functional area, including data collection and metric reporting system and act as a liaison between key executives and employees.

Relationships

Reports to Supervisor.

Essential Functions

• Collect and/or entering department data regarding the performance of people, processes, and equipment
• Organize and/or creating visual representations (spreadsheets, reports, PowerPoint presentations, etc.)
• Complete projects and special assignments
• Establish objectives
• Determine priorities
• Time Management
• Gain cooperation of others
• Monitor progress of projects
• Make adjustments to plans
• Order, receive, and coordinate logistics of supplies
• Improve quality results by studying, evaluating, and redesigning processes
• Mentor lower-level Department Coordinators
• Implement changes and manage visual communications/controls for production and gathering areas
• Follow all safety and environmental requirements in the performance of duties
• Other duties as assigned

Physical Requirements

Frequent sitting, standing, walking, reading of written documents and use of computer monitor screen, reaching with hands and arms, talking, writing, listening. Occasional stooping, kneeling, crouching, bending, carrying, grasping. Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 50 pounds. Must comply with EHS responsibilities for the position. Working conditions will be heating ventilation and air condition controlled.

Qualifications

• High School Diploma/GED, required
• Technical Certificate or higher, preferred
• 5+ Years Relevant experience
• GMP Experience, Preferred
• Technical Requirements
  • Proficient in all and MS Office Suite applications – Outlook, PowerPoint, Word, Excel, Visio, etc. (intermediate/advanced experience)
  • SharePoint a plus
  • Knowledge of Concur Expense and Travel software
  • Strong written and verbal communication skills
  • Strong interpersonal skills and the ability to be proactive with calendar management and meeting preparation and planning
  • Ability to be self-motivated, process oriented, and customer focused
  • Professional demeanor and the ability to always interact with internal/external customers in a positive and professional manner
  • Ability to evaluate and correct general administrative problems/exercise good discretion and judgment when problem solving administrative issues
  • Ability to always handle highly confidential information with discretion and professionalism
  • Ability to interact effectively with internal/external contacts through correspondence or phone
  • Must be a team player and willing to participate in “task teams” to accomplish projects as needed
  • Ability to prioritize and multitask, pay attention to detail, work under pressure, and meet tight timelines
  • Weekend and after hours work sometimes required

Behavioral Requirements

• Ability to see and hear, read, and write clear English
• Requires adaptability, analysing, assessing, calculating, decision making, dependability, good judgment, reading, memorizing, social skills, speaking, stress control, writing
• Ability to communicate effectively and follow/retain detailed written and verbal instruction in an accurate, timely, safe, and professional manner with supervisor, group members, and other departments as necessary, in a professional and accurate manner
• Ability to manage time effectively to complete assignments in expected time frame and independently seek out additional work when tasks are completed ahead of time
• Ability to cooperate with coworkers within an organized team environment or work alone
• Detail oriented with ability to work effectively under high pressure with multiple deadlines
• Strong ability to multi-task in a fast-paced environment
• Positive attitude and ability to work with others
• Ability to process a large volume of work
• Ability to effectively carry out and implement change
• Ability to put aside personal opinions and focus on business needs, department needs, or group needs

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.