Coordinator III - Certification Officer

Sam Houston State University; Huntsville (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Sam Houston State University in Huntsville, TX invites applications for the Coordinator III - Certification Officer. The role supports the Office of Educational Assessment and Accountability by ensuring program compliance, coordinating certification processes, and reporting to TEA, SBEC, SBOE.

A bachelor’s degree is required; a master’s is preferred. Three years of records and data experience in education is expected.

Qualifications

• Bachelor’s Degree in related field required.
• Master’s degree preferred.
• Three years of experience with records and data, preferably in an educational environment.
• Strong confidentiality and knowledge of FERPA.
• Ability to learn new software programs and databases in a timely manner.

Responsibilities

• Attends regular TEA, SBEC, and SBOE meetings and trainings and participates in TEA-sponsored webinars and meetings.
• Oversees program compliance and communicates changes in state policies.
• Manages TEA reporting and accreditation reviews and verification of admission requirements for certification.
• Updates and maintains accurate certification information and transfer documents.
• Represents SHSU at conferences, meetings, and with state partners.

Skills

Data analysis

FERPA knowledge

Interpersonal skills

Analytical skills

Education

Bachelor’s Degree in related field

Master’s degree preferred

Job description

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package , competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well‑being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202600272S Title Coordinator III - Certification Officer FLSA status Exempt Hiring Salary This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf Occupational Category Professional Department Office of the Dean - College of Education Division Division of Academic Affairs Open Date 09/02/2026 Open Until Filled Yes Educational and Experience Requirement Bachelor’s Degree in related field. Teacher Certification and Master’s degree preferred. Three years of experience with records and data, preferably in an educational environment. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs complex administrative program work for the Office of Educational Assessment and Accountability. Primary Responsibilities Attends regular Texas Education Agency ( TEA ), State Board for Educator Certification ( SBEC ), and State Board of Education ( SBOE ) meetings and trainings and participates in TEA -sponsored webinars and meetings. At the invitation of TEA , may participate in stakeholder committee/sub-committees. Oversees program compliance. Stays current in Texas Administrative Code and Texas Education Code and communicates changes and anticipated changes. Recommends program improvements and implements changes as they occur to ensure program compliance. Facilitates TEA reporting and accreditation reviews. Responsible for verification of students’ successful completion of admission requirements for acceptance to certification program. Reviews candidates’ academic/testing status to ensure all state/program requirements are met prior to recommending them to the State Board for Educator Certification for the issuance of a certificate. Compiles/submits data and reports. Leads Title II reporting. Collaborates with Educator Preparation Program faculty and staff to ensure the accuracy of certification information. Presents at orientations and in classrooms. Adds attributes, completes applicable out-ot-state documents, and completes transfer forms. Monitors/tracks gates/processes and reviews and ensures the accuracy of records. Conducts information sessions for candidates. Informs candidates of state and program policies and procedures to apply for certificates. Represents SHSU at conferences and meetings. Responsible for clearance and approval of undergraduate and graduate candidates to register to take certification exams. Performs other related duties as assigned. Other Specifications Expertise in using multiple software programs; skilled in data collection, entry, retrieval, and dissemination. Experience producing data-intensive summary reports. Ability to learn new software programs and databases in a timely manner. Demonstrate high level of proficiency in comprehending and evaluating state certification policies and EPP requirements to assist with administrative reports, specialized correspondence, and research projects. Strong interpersonal and analytical skills. Leadership ability and high-level knowledge of federal and state regulations required to initiate and coordinate certification guidelines and procedures. Experience with higher education program accreditation requirements preferred. Knowledge of rules and regulations governing certification of public school personnel in Texas preferred. Position requires strong confidentiality and knowledge of FERPA . Requires initiative, discretion, and management of highly confidential information. Must be very organized, detail oriented, have excellent computer and communication skills, and strong interpersonal skills to interact with a variety of constituents to ensure positive program representation and compliance with the Texas Administrative Code and federal mandates governing educator preparation. Position requires outstanding representation of the university and program through leadership in program orientations and communication with students/candidates, faculty and staff, districts, and state partners. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/48436

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report