Coordinator II, Human Resources

Abbott (abbottcareers2 board); Santa Clara (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Career development

Health insurance

Retirement plan

Tuition reimbursement

Education benefit

Job summary

Abbott is hiring a Coordinator II, Human Resources, to serve as the primary HR point of contact for employees at the Santa Clara site. You’ll guide onboarding, manage data changes, and drive data reporting for leaders and global workforce planning.

You’ll coordinate engagement activities and support annual HR processes across performance, talent reviews, and compensation. You will also prepare organizational charts, headcount reporting, and talent reviews, while supporting calendar management,

Qualifications

• Bachelor's Degree or equivalent.
• 3+ years of administrative experience or equivalent.
• Experience supporting HR teams, senior leaders, or business functions in a corporate environment.
• Demonstrated ability to leverage technology and business systems to improve efficiency, communication, and employee experience.
• Strong written and verbal communication skills; ability to interact with employees, leaders, and executives.
• Ability to handle sensitive information with professionalism, discretion and sound judgment.

Responsibilities

• Manage site onboarding, including new hire orientation; process employee data changes, transfers, and offboarding activities while maintaining compliance and data integrity.
• Generate, analyze, and validate HR data and reporting to support HR leaders, business partners, and global workforce planning initiatives and report out org health and effectiveness.
• Coordinate employee engagement activities, recognition programs, site events, and leadership communications that support organizational culture.
• Support HR annual processes including performance management, talent reviews, succession planning, compensation planning, and organizational design activities.
• Prepare organizational charts, workforce analytics, headcount reporting, and talent reviews to support business planning and decision-making.
• Provide administrative support to HR leadership, including calendar management, travel coordination, expense reporting, meeting and event planning, presentations, and executive communications.
• Leverage HR systems and advanced Microsoft Office tools to manage data, maintain shared resources, drive process efficiency, and support compliance with company policies and regulatory requirements.
• Identify opportunities to streamline HR processes, improve employee experience, and increase operational efficiency through standardization and automation.
• Support HR leadership on site compliance, audit queries and other regulatory and policy requirements.

Skills

Communication skills

Discretion & confidentiality

Time management

Data analysis

Education

Bachelor's Degree or equivalent

Tools

Microsoft Office Suite

HRIS systems

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Santa Clara, CA location in the Structural Heart.

Structural Heart Business Mission: Why We Exist

Our business purpose is to restore health and improve quality of life by designing and providing device and management solutions for treating structural heart disease.

Coordinator II, Human Resources

The HR Coordinator II will serve as the primary HR point of contact for employees, providing guidance, resolving inquiries, and ensuring an exceptional employee experience.

• Manage site onboarding, including new hire orientation; process employee data changes, transfers, and offboarding activities while maintaining compliance and data integrity.
• Generate, analyze, and validate HR data and reporting to support HR leaders, business partners, and global workforce planning initiatives and report out org health and effectiveness.
• Coordinate employee engagement activities, recognition programs, site events, and leadership communications that support organizational culture.
• Support HR annual processes including performance management, talent reviews, succession planning, compensation planning, and organizational design activities.
• Prepare organizational charts, workforce analytics, headcount reporting, and talent reviews to support business planning and decision-making.
• Provide administrative support to HR leadership, including calendar management, travel coordination, expense reporting, meeting and event planning, presentations, and executive communications.
• Leverage HR systems and advanced Microsoft Office tools to manage data, maintain shared resources, drive process efficiency, and support compliance with company policies and regulatory requirements.
• Identify opportunities to streamline HR processes, improve employee experience, and increase operational efficiency through standardization and automation.
• Support HR leadership on site compliance, audit queries and other regulatory and policy requirements.

Position Accountability/ Scope

• Consistently interacts with HR staff, high-level executives, and employee population base.
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles confidential, business-sensitive information and manages deadline deliverables.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts, maintaining calendars and proactively planning in meeting project deliverables.
• Primary point of contact for manager's schedule and coordination.

Experience You’ll Bring

• Bachelor's Degree or equivalent
• 3+ years previous administrative experience or equivalent. Operates fairly independently with general instruction and some supervision.
• Experience supporting HR teams, senior leaders, or business functions in a corporate environment.
• Demonstrated ability to leverage technology and business systems to improve efficiency, communication, and employee experience.
• Strong written and verbal communication skills, with the ability to effectively interact with employees, leaders, and executives.
• Proven ability to handle sensitive information with a high degree of professionalism, discretion, and sound judgment.
• Proven ability to manage multiple projects simultaneously, competing deadlines, and proactively seeking methods to enhance efficiencies.
• Demonstrated high level of confidentiality and discretion on all information and interactions representing the department.
• Strong analysis and decision-making skills. Strong attention to detail and comfort in working with large amounts of data.
• Advanced k