Coordinator I Proposals

Primoris Services Corporation; Lewisville (TX); On-site; USD 80,000 - 200,000; Full time

Job summary

A leading specialty contractor in the utility and energy sector is seeking a detail-oriented Bids Coordinator to support the Power Delivery Group. This role involves managing bid submissions, CRM data maintenance, and ensuring compliance with client requirements. The ideal candidate will have a Bachelor's degree and experience in bid coordination, thriving in a fast-paced environment with multiple deadlines.

Benefits

Competitive compensation paid weekly

Best-in-class medical, dental, and vision

401(k) with company match

Employee Stock Purchase Plan

Tuition Reimbursement

Paid Time Off and Holiday Pay

Growth Opportunities

Qualifications

• Minimum of 2-5 years of experience in bids coordination or proposal management.
• Experience with CRM systems for data entry, tracking, and reporting.
• High proficiency in Microsoft Office Suite.

Responsibilities

• Manage and coordinate bid processes, ensuring compliance and timely submissions.
• Maintain CRM data and support bid content organization.
• Prepare bid documents and ensure quality assurance.

Skills

Organizational Skills

Project Management

Communication

Education

Bachelor's degree in Business Administration, Marketing, Communications, or related field

Job description

Join to apply for the Coordinator I Proposals role at Primoris Services Corporation

2 days ago Be among the first 25 applicants

Join to apply for the Coordinator I Proposals role at Primoris Services Corporation

Get AI-powered advice on this job and more exclusive features.

Primoris Services Corporation is a leading specialty contractor and infrastructure company that provides a wide range of services to the utility, energy, and infrastructure sectors. Our Power Delivery Group is dedicated to building and maintaining critical electrical infrastructure across the nation, ensuring reliable power for communities and industries. We are seeking a highly organized and detail-oriented Bids Coordinator to join our dynamic team.

The Bids Coordinator will be instrumental in organizing, coordinating, and supporting the timely and accurate submission of competitive bids, tenders, and qualifications packages for the Power Delivery Group. This role involves meticulous management of the bid process, ensuring all technical, commercial, and administrative requirements are met. A crucial aspect of this position will be the precise management and upkeep of customer relationship management (CRM) data to bolster our business development and tracking efforts.

The Position Proposition:

• CRM Data Management: Consistently update and maintain precise and comprehensive data within the company's CRM system. This includes tracking bid opportunities, opportunity statuses, client communications, contact information, and competitor insights to support strategic planning and reporting.
• Bid Management & Coordination: Support the end-to-end bid process, including initial tender review (Go/No Go), internal kick-off meetings, developing bid schedules, coordinating content gathering, and ensuring timely final submission of comprehensive bid packages.
• Bid Library Maintenance: Support the ongoing development, organization, and maintenance of a comprehensive library of reusable bid content, including standard forms, certifications, company capabilities, and project references, ensuring all materials are current and readily available.
• Commercial & Technical Coordination: Facilitate the collection and integration of pricing, commercial terms, technical specifications, and project execution details from various internal departments (Estimating, Operations, Engineering, Legal) to form a cohesive and compliant bid.
• RFP/RFQ/ITB Compliance: Thoroughly review Requests for Proposals (RFPs), Requests for Quotations (RFQs), Invitations to Bid (ITBs), and other tender documents to identify and ensure strict adherence to all client requirements, terms, and conditions.
• Document Preparation & Formatting: Compile, format, and prepare all necessary bid documents, including forms, schedules, technical write-ups, and administrative sections, ensuring a professional presentation consistent with company branding and client specifications.
• Content Support & Review: Assist in writing and editing bid content, focusing on accuracy, completeness, and alignment with the specific requirements of each tender. Proofread all documents for grammar, spelling, and consistency.
• Deadline Management: Proactively support multiple concurrent bids, prioritizing tasks effectively to meet tight deadlines in a demanding, fast-paced environment.
• Quality Assurance: Support rigorous quality control checks on all bid deliverables to verify accuracy, completeness, compliance, and an error-free final submission.
• Qualifications
• Education: Bachelor's degree in Business Administration, Marketing, Communications, or a related field is preferred.
• Experience:
• Minimum of 2-5 years of experience in bids coordination, proposal management, or a similar role, preferably within the architecture, engineering, construction (AEC), or power delivery/utility sectors.
• Demonstrated experience with CRM systems (e.g., Unanet, Salesforce, HubSpot, Microsoft Dynamics, ) for data entry, tracking, and reporting.
• Skills:
• Exceptional organizational and project management skills, with a proven ability to manage complex tasks and multiple deadlines under pressure.
• Strong written and verbal communication skills, with an emphasis on clarity, accuracy, and detail in commercial and technical documentation.

• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) as well as Design/layout software experience (e.g., Adobe Creative Cloud/Adobe InDesign).
• A keen eye for detail and a strong commitment to quality assurance.
• Ability to work both independently and collaboratively as a critical member of a cross-functional team.
• Understanding of the bidding process in a contracting or services environment is highly desirable.
  
  

The Total Rewards Proposition:

• Competitive compensation paid weekly.
• Best-in-class; Medical, Dental, Vision, and LTD/STD.
• 401(k) with company match, vested day-one.
• Employee Stock Purchase Plan [ESPP].
• Tuition Reimbursement.
• Paid Time Off, Holiday Pay, and Community Service Paid Time Off.
• Pet Coverage "For our Furry Friends".
• Legal Assistance Coverage.
• Award winning safety programs.
• Overtime opportunities.
• Growth Opportunities.
• And more.
  
  

EEO Statement:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third Party Agency Notice:

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Construction

Referrals increase your chances of interviewing at Primoris Services Corporation by 2x

Get notified about new Proposal Coordinator jobs in Lewisville, TX.

Proposals & Pursuits Coordinator - (Remote)

Irving, TX $92,964.00-$196,703.00 3 days ago

Irving, TX $80,765.00-$170,892.00 3 days ago

Proposal Writer, Major & Principal Giving

Senior Proposal Manager, Major Pursuits/Top Prospects

Dallas, TX $109,100.00-$202,070.00 2 weeks ago

Sr. Proposal Specialist - Water/Wastewater Market

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.