Coordinator I (Project Coordinator)

Harvard University; Boston (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Parental leave

Medical, dental and vision insurance

Tuition assistance

Retirement plans

Commuter benefits

Job summary

The Harvard T.H. Chan School of Public Health is seeking a Project Coordinator to support the Population Mental Health Lab under Dr. Koenen and Dr. Jha. You will coordinate participants, collect data, and help run study activities with attention to confidentiality.

You will also support lab operations including budgets, grant submissions, event planning, and website updates, while working closely with leadership and a dynamic team.

Qualifications

• Experience or strong interest in population mental health, public health, or psychology.
• Administrative experience in executive support, lab management, or lab operations.
• Experience with human subjects research, including consenting and interviews.
• Proficiency in Microsoft Office and Google Suite; ability to maintain confidentiality.

Responsibilities

• Participant coordination & clinical data collection: screen, recruit, consent, schedule visits, and administer surveys.
• Data processing & analysis: clean and organize behavioral/mental health data and code narratives.
• Lab and research operations: monitor budgets, process finances, coordinate events and lab website maintenance.
• Administrative support: draft correspondence, grant materials, CVs, and presentations; serve as unit contact.
• Perform other duties as assigned.

Skills

Population health interest

Administrative experience

Human subjects research

MS Office & Google Suite

Independent work

Communication skills

Confidentiality

Tools

Microsoft Office

Google Suite

Job description

• Salary Grade: 054
• FLSA Status: Non-exempt

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard T.H. Chan School of Public Health?

The Harvard T.H. Chan School of Public Health is a world-renowned institution dedicated to advancing public health through cutting-edge research, education, and global collaboration. Our school is a special place to work because of its vibrant, mission-driven community, interdisciplinary approach, and commitment to addressing some of the most pressing health challenges worldwide. We foster a collaborative and inclusive work environment where innovation, continuous learning, and work-life balance are valued.

The candidate will join Dr. Karestan Koenen’s Population Mental Health (PMH) Lab to support various research initiatives focused on trauma, mental health, and population genetics. Under the supervision of Dr. Koenen and Dr. Shaili Jha, this Project Coordinator role will serve a dual function providing clinical project coordination for ongoing research studies and administrative and operational support for the broader lab.

This role will provide clinical coordination support for study activities, including participant recruitment, interviews, data collection, coding, and analysis. Additionally, this position will support lab operations including finance processing, website updates, grant submissions, event coordination, and other administrative needs for Dr. Koenen and the lab leadership.

Job-Specific Responsibilities:

Duties and responsibilities include, but are not limited to, the following:

• Participant Coordination & Clinical Data Collection: Assist in screening, recruiting, and consenting participants for the study. Schedule and coordinate study visits across multiple time points. Administer electronic surveys and memory assessments and assist the team with standard mental health interviews.
• Data Processing & Analysis: Collect, clean, and organize behavioral and mental health survey data using electronic data capture software. Apply established protocols to code autobiographical memory narratives. Assist in maintaining study SOPs and generating data reports.
• Lab and Research Operations: Monitor grant budgets, track expenses, and process financial transactions in Harvard systems alongside lab leadership. Coordinate research events such as seminars or trainings. Oversee supply purchasing, lab website maintenance, and general operation of the PMH lab.
• Administrative Support: Provide administrative support to Dr. Koenen and senior lab leadership. Develop lab procedures and serve as primary contact for internal and external partners, including students, speakers, and visitors. Draft and edit correspondence, recommendation letters, grant materials, CVs, bibliographies, and presentations.
• Perform other duties as assigned

PLEASE NOTE: This position has a term appointment of June 30,2027.

Qualifications

Basic Qualifications:

• 4+ years of relevant experience is required; a combination of education and experience may be considered.

Additional Qualifications and Skills:

• Experience and/or strong interest in population mental health, public health, or psychology
• Prior administrative experience in executive support, lab management, or lab operations
• Prior experience with human subjects research, including consenting, interviewing, compliance and agreements is highly preferred
• Excellent computer skills, including proficiency in Microsoft Office and Google Suite
• Experience working independently while also functioning well in a fast-paced team environment
• Excellent interpersonal, written, and oral communication skills; must maintain a high degree of confidentiality and professionalism when working with participants and collaborators

Additional Information

• Appointment End Date:June 30,2027
• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts . Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination . We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.