Coordinator I (Program Coordinator)

Harvard University; Massachusetts; On-site; USD 40,000 - 60,000; Part time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans with contributions

Professional development opportunities

Job summary

Harvard University is seeking a Program Coordinator for the Occupational and Environmental Medicine Residency Program. This part-time role requires 20 hours a week and involves managing program activities, admissions processes, and resident onboarding.

The ideal candidate will have a Bachelor's degree and at least 3 years of experience in an administrative role, preferably in a healthcare or academic setting. This position offers numerous benefits, including medical, dental, and vision insurance starting on the first day.

Qualifications

• 3+ years of related experience required; a combination of education and experience may be considered.
• Experience with medical/surgical or residency training programs, ACGME accreditation.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate administrative and program activities for the OEMR Program.
• Manage the admissions process and communications with applicants.
• Plan program events and manage resident onboarding.

Skills

Administrative experience

Communication skills

Detail-oriented

Organization

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office suite

ACGME e-platforms

WordPress

Job description

Harvard T.H. Chan School of Public Health

By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard T.H. Chan School of Public Health?

The Harvard T.H. Chan School of Public Health is a world‑renowned institution dedicated to advancing public health through cutting‑edge research, education, and global collaboration. Our school is a special place to work because of its vibrant, mission‑driven community, interdisciplinary approach, and commitment to addressing some of the most pressing health challenges worldwide. We foster a collaborative and inclusive work environment where innovation, continuous learning, and work‑life balance are valued.

Job Summary

The Harvard Chan Education and Research Center (ERC) for Occupational Safety and Health in the Department of Environmental Health is seeking a Program Coordinator for the Occupational and Environmental Medicine Residency (OEMR) Program. The OEMR Program, founded in the 1970s, is a two‑year training program that includes clinical and research training in both years, and an MPH degree in Occupational and Environmental Health in the first year. The OEMR program, accredited by the Accreditation Council for Graduate Medical Education (ACGME), maintains one of the largest civilian resident cohorts in the U.S. and is recognized as the best occupational medicine program in the country.

The Program Coordinator provides support to the OEMR Program Director, serves as the Residency Coordinator for the Program, and acts as a liaison within the School and to outside institutions.

Job‑Specific Responsibilities

• Coordinates administrative and program activities and serves as the principal source of information to medical students, faculty, and residents on OEMR policies and procedures
• Manages admissions process and program recruitment efforts (communication with applicants, liaison between HSPH admissions dept and OEMR leadership, coordination of interviews and management of applicant data)
• Manages the onboarding process for all incoming OEM residents, including distributing licensing applications, maintaining communication with residents and the MA licensing board, processing malpractice liability insurance, assisting with credentialing for all rotating institutions, and processing resident program benefits
• Manages the evaluation processes for residents, the program, faculty, and rotations, using programmatic data management tools
• Plans program events (orientations, grand rounds, end‑of‑year presentations, graduation dinners)
• Develops and coordinates OEMR annual reports
• Assists with medical student rotations, including international students
• Coordinates materials for resident appointments and reappointments
• Maintains the alumni database, resident records and files, and manages all former residents' training verifications
• Coordinates all ACGME GMEC (Graduate Medical Education Committee), PEC (Program Evaluation Committee) meetings, including transcribing meeting minutes; coordinates all CCC (Clinical Competency Committee) meetings
• Serves as institutional coordinator for all ACGME‑related activities, including familiarity with policies and regulations
• Develops all ACGME program and institutional reports, and coordinates the clinical and institutional ACGME site visits
• Updates and maintains the OEMR website
• Performs other duties as assigned

Position Details

Part‑time position, benefits and overtime eligible, 20 hour work week. Term appointment until 30 June 2027, with possibility of extension.

Basic Qualifications

• 3+ years of related experience required; a combination of education and experience may be considered

Additional Qualifications and Skills

• Bachelor's degree
• 3‑5 years of administrative experience in a healthcare and/or academic setting
• Experience with medical/surgical or other residency training programs, ACGME accreditation/ACGME self‑study
• Experience with ACGME e‑platforms, experience with WordPress
• Experience with Microsoft Office suite
• Excellent written and verbal communication skills, detail‑oriented, organized, genuine team player, problem‑solver, discretion in handling confidential information

Appointment End Date

30 June 2027

Standard Hours/Schedule

20 hours per week

Visa Sponsorship Information

Harvard University is unable to provide visa sponsorship for this position

Pre‑Employment Screening

Identity

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

EEO/Non‑Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.