Coordinator, Human Resources

Canvasww; El Segundo (CA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Generous medical, dental, vision insurance

401(k) matching

Unlimited PTO

Employee social and wellness events

In-office amenities like kombucha and an in-house barista

Job summary

Canvas Worldwide, an innovative media agency based in El Segundo, seeks an HR Coordinator to enhance employee experiences from onboarding to offboarding. This pivotal role demands exceptional organizational skills and the ability to manage sensitive employee information with utmost confidentiality.

As part of a vibrant workplace, you will lead initiatives that foster a supportive environment and help streamline HR processes. You will also manage training logistics and employee recognition programs, ensuring every team member feels valued.

Qualifications

• Eagerness to learn with a can-do attitude.
• Comfortable in a fast-paced, creative work environment.
• Excellent interpersonal skills.
• Organized and very detail-oriented.
• Takes personal responsibility for quality of work.
• Ability to maintain strict confidentiality with respect to all matters.
• Actively seeks and responds positively to feedback.
• Previous experience (min 1 year) in a creative, media, or marketing services environment preferred.

Responsibilities

• Own the onboarding journey from welcome packet delivery through orientation scheduling.
• Coordinate equipment returns and manage offboarding with care.
• Maintain compliance-ready employee files with strict attention to accuracy.
• Update employee records promptly following promotions or title changes.
• Assist with scheduling and logistics for company-wide training programs.
• Serve as a trusted point of contact for internal and external HR questions.
• Oversee and enhance employee recognition initiatives.
• Provide essential administrative support to the HR team.

Skills

Proactive Problem Solver

Communication Excellence

Detail-Oriented Organizer

Adaptability in Motion

Cross-Functional Collaboration

Feedback Resilience

Unwavering Confidentiality

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Job description

Canvas Worldwide dares to be the challenger the ad industry needs. Do you "Challenge the Comfortable?" Then you'll fit right in here at Canvas.

Recognized as one of Ad Age's "Best Places to Work" for three consecutive years, Canvas Worldwide is an independent media agency committed to providing creative solutions for brands that challenge the status quo. Our clients include Hyundai, Kia, Genesis, MGM, Zillow and McDonald’s (to name a few…)

Our agency cultivates an environment where all are welcome to push outside their comfort zones to solve problems in new ways. We encourage the team to be its best by creating the most positive workplace experience for all. For instance, we outpace the industry on diversity and inclusion AND offer continuous training and workshops for career development. So, if you dare to challenge the comfortable… then keep reading.

The Role

As HR Coordinator, you'll serve as a key operational partner for our HR team, ensuring every employee experience—from day one to their final day is smooth, supportive, and aligned with OneCanvas values. This role sits at the intersection of administrative excellence and employee engagement, where your work directly shapes how people connect with our agency.

You’ll own end-to-end onboarding experiences, maintain critical HR records with precision, support talent acquisition efforts, and help bring employee recognition programs to life. If you thrive in a fast‑paced environment and have a passion for HR, take pride in being the person who helps things run smoothly, this is your opportunity.

Employee Lifecycle Management

• Lead the new hire experience: Own the onboarding journey from welcome packet delivery through orientation scheduling and system enrollment—ensuring every new team member feels welcomed and prepared from Day One.
• Manage offboarding with care: Coordinate equipment returns, secure file transitions, and handle system deactivations while maintaining a positive, professional exit experience.
• Maintain compliance‑ready records: Keep employee files current throughout their lifecycle, including organization charts, I‑9 documentation, and personnel records with strict attention to accuracy and confidentiality.
• Keep data accurate: Update employee records promptly following promotions, title changes, or FLSA reclassifications across all HR systems.

Learning & Development Support

• Enable growth: Assist with scheduling and logistics for company‑wide training programs.
• Respond to inquiries: Serve as a trusted point of contact for internal and external HR questions, providing timely and accurate guidance, knowing when to elevate.

Employee Experience & Recognition

• Build community: Oversee and enhance employee recognition initiatives including Anniversary Awards, Wellness program and other rewards and recognition programs.
• Support team operations: Provide essential administrative support including scheduling, email management, and correspondence to keep the HR team operating efficiently.

Talent Acquisition Support

• Drive hiring workflows: Manage job requisitions within our applicant tracking system and prepare offer letters once approved, keeping candidates engaged throughout the process.
• Enable decision‑making: Generate hiring reports and insights for leadership to support data‑driven recruitment decisions.

Key Competencies

• Proactive Problem Solver: You don't just identify issues; you propose solutions. Whether it's streamlining a welcome packet process or anticipating scheduling conflicts, you stay ahead of the curve.
• Communication Excellence: You craft clear, professional emails and handle sensitive inquiries with diplomacy. Your writing is concise, and your verbal communication builds trust quickly.
• Detail‑Oriented Organizer: You take personal ownership of accuracy. In a role where a missed I‑9 deadline or a wrong title update matters, you are the person double‑checking the work before it ships.
• Adaptability in Motion: You thrive in our fast‑paced, creative environment. When priorities shift or urgent requests come in, you pivot gracefully without losing momentum.
• Cross‑Functional Collaboration: You build bridges across departments. From coordinating training logistics with Learning & Development to partnering with hiring managers on recruitment needs, you collaborate effectively to align HR initiatives with broader business goals.
• Feedback Resilience: You view feedback as fuel for growth. You actively seek input on your performance and respond constructively to refine your approach.
• Unwavering Confidentiality: You understand that trust is the currency of HR. You handle sensitive data and personal employee information with the utmost discretion and integrity.

Additional Qualifications

• Eagerness to learn with a can‑do attitude, proactive and solution oriented
• Comfortable in a fast‑paced, creative work environment
• Excellent interpersonal skills
• Organized and very detail oriented
• Takes personal responsibility for quality of work
• Ability to maintain strict confidentiality with respect to all matters
• Actively seeks and responds positively to feedback
• Previous experience (min 1 year) working within a creative, media or marketing services environment preferred

Bachelor’s degree in Human Resources, Business Administration, or related field preferred, or equivalent practical experience.

Salary and Benefits

Actual base salary is determined upon factors such as experience, qualifications, training, certifications, and internal equity. The Company reserves the right to modify this pay range at any time. Base salary is part of a total rewards package that includes highly competitive benefits like generous medical, dental, vision, pet insurance, commuter benefits, disability and life insurance coverage, 401(k) matching, up to 14 holidays per year, a “Do Good Day,” and unlimited PTO.

Additional perks include employee social and wellness events, a DEI Council, auto purchase rebate program, monthly wellness allowance, and in‑office amenities such as fresh kombucha and an in‑house barista inside our beautiful, new vibrant El Segundo office.

In‑Office Work Schedule

This is a hybrid role, requiring a minimum of 2 days in‑office per week.

Canvas Worldwide is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

CA Applicants: Canvas Worldwide practices Fair Chance Hiring.