Coordinator, HR Compliance Programs

Frontier Airlines, Inc.; Denver (CO); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flight benefits

Buddy passes

Travel industry discounts

Dress for your Day

Flexible work schedules

Total Rewards program

Hope League support

Job summary

Frontier Airlines, Inc. is seeking a qualified HR Compliance professional to oversee the Drug & Alcohol Program and PRD regulatory compliance. You will serve as a subject matter expert, manage audits, and coordinate background checks and SIDA badging for a growing workforce.

The role requires 2+ years in HR/auditing or legal compliance with a focus on FAA/DOT regulations. This on-site position offers comprehensive benefits and opportunities to impact frontline safety and compliance operations.

Qualifications

• Minimum 2 years of work experience in human resources, auditing, or legal.
• Bachelor’s Degree in Human Resources, Business Administration, Accounting or Psychology preferred; equivalent combination of related education and experience considered in lieu of degree
• Administrative or management experience with Compliance, Drug & Alcohol or HR related programs preferred
• Experience as a Subject Matter Expert in FAA DOT or PRD regulatory compliance strongly preferred
• Previous experience administering a drug/alcohol program or governmentally regulated program(s) in a corporate environment preferred

Responsibilities

• Provide day-to-day oversight of and support to the HR Compliance team.
• Act as a DER designee and oversee Drug and Alcohol Program and related regulatory compliance.
• Maintain oversight of Pilot Records Database (PRD) program and ensure regulatory compliance.
• Serve as SME and primary contact for drug/alcohol, PRD and background programs.
• Prepare for and participate in DOT audits and internal program audits.
• Manage pre-employment background checks and fingerprint background checks.
• Coordinate SIDA badging for new and current employees and support related processes.

Skills

HR Compliance

Regulatory compliance

Audit experience

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

PowerPoint

Excel

Job description

At Frontier, we believe the skies should be for everyone. We deliver on this promise through our commitment to Low Fares Done Right. This is more than our tagline - it’s our driving philosophy. Every member of Team Frontier has an important role to play in bringing this vision to life. Our successful business model allows travelers to take advantage of our fast-growing route network while our bundled and unbundled pricing options allow our customers to personalize their travel experience and only pay for the services they need – saving them money along the way.

What We Stand For

Low Fares Done Right is our mission and we strive to bring it to life every day. Our ‘Done Right’ promise means delivering not only affordable prices, but making travel friendly and easy for our customers. To do this, we put a great deal of care into every decision and action we take. We must be efficient with the use of our resources and make smart decisions about how we run our business. We must also innovate and be pioneers - we’re not afraid to try new things. While our business requires us to fly high in the air, we also consider ourselves down-to-earth in our approach, creating a warm and friendly experience that truly demonstrates Rocky Mountain Hospitality.

At Frontier, we like to think we’re creating something very special for our team members. Work is why we’re here, but the perks are nice too:

• Flight benefits for you and your family to fly on Frontier Airlines
• Buddy passes for your friends so they can experience what makes us so great
• Discounts throughout the travel industry on hotels, car rentals, cruises and vacation packages
• Discounts on cell phone plans, movie tickets, restaurants, luggage and over 2,000 other vendors
• Enjoy a ‘Dress for your Day’ business casual environment
• Flexible work schedules that support work/life balance
• Total Rewards program including a competitive base salary, short term incentives, long-term incentives, paid holidays, 401(k) plan, vacation/sick time and medical/dental/vision insurance that begins the 1 st of the month following your hire date.
• We play our part to make a difference. The HOPE League, Frontier Airlines’ non-profit organization, is dedicated to providing employees financial assistance during catastrophic hardship

Who We Are

Frontier Airlines is committed to offering ‘Low Fares Done Right’ to more than 100 destinations and growing in the United States, Canada, Dominican Republic and Mexico on more than 350 daily flights. Headquartered in Denver, Frontier’s hard-working aviation professionals pride themselves in delivering the company’s signature Low Fares Done Right service to customers. Frontier Airlines is the proud recipient of the Federal Aviation Administration’s 2018 Diamond Award for maintenance excellence and was recently named the industry’s most fuel-efficient airline by The International Council on Clean Transportation (ICCT) as a result of superior technology and operational efficiencies.

What Will You Be Doing?

Provides day-to-day oversight of and support to the HR Compliance team. Acting as one of Frontier’s Designated Employer Representative (DER) designees, maintains immediate oversight of Frontier’s Drug and Alcohol Program and ensures compliance with applicable regulations. Maintains oversight of Frontier’s Pilot Records Database (PRD) program and ensures compliance with applicable regulations. Serves as a subject matter expert and primary point of contact for both the drug and alcohol, PRD and employment background programs.

Essential Functions

• Responsible for administering the Drug & Alcohol Program for Frontier Airlines in accordance with the FAA and DOT guidelines. This includes:
• Ensure proper tracking and processing of all employee drug and alcohol tests.
• Facilitate and manage the random drug testing and reasonable suspicion testing. Consult with management on procedures surrounding random and reasonable suspicion drug/alcohol testing.
• Audit leaves of absence and furloughed employees as it relates to return to work drug/alcohol testing.
• Ensures record-keeping compliance with applicable policies and regulations.
• Ensure follow up testing for alcohol violations are handled with the utmost confidentiality to avoid legal disputes.
• Investigate and assist in the mediation of employee complaints and appeals using corporate or collective bargaining processes.
• Represent the company in dealings with government agencies.
• Monitor vendor compliance and address issues of non-compliance.
• Regular and periodic after-hour on-call responsibilities to monitor and respond to Drug & Alcohol Program related questions and incidents.
• Responsible for compliance with the Pilot Record Database regulatory compliance at Frontier Airlines. The functions include but are not limited to retention and release of drug & alcohol testing and pilot training records for applicants and past employees, coordination with other airlines’ representatives, and coordination with pilots (past and present).
• The PRD responsibilities are federally mandated and require a subject matter expert on current stipulations surrounding the PRD Act.
• Responsible for evaluating all pilot-applicant drug testing & alcohol misuse records to ensure the pilot-applicant is acceptable for hiring; documenting the records, review/evaluation, and ensuring those records are retained in compliance with the PRD.
• Prepare for and conduct internal program audits.
• Prepare for and participate in DOT audits.
• Track violations and prepare statistical reports of types of actions taken
• Monitor data integrity and develop procedures and routines to validate data entered into and stored in various related databases.
• Compile and research information for monthly, quarterly and annual reports.
• Manage pre-employment background check process
• Process pre-employment fingerprint background checks
• Manage Security Identification Display Area (SIDA) badging process for new and current employees
• Present a variety of drug and alcohol training to managers and employees. Attend and participate in other related meetings as requested.
• Provide management and employees with information and interpretation of human resource policies, rules and procedures.
• Recommend or initiate programs or actions to resolve problems and enhance client service.

Other Functions

• Occasional travel to monitor collector and vendor processes and to support recruiting efforts
• Negotiate, research, and maintain contracts with vendors utilized by Frontier Airlines across the domestic United States.
• Assist in monitoring the department budget and in the annual budgeting process
• Special projects and other duties as assigned by the manager

Qualifications

• Minimum 2 years of work experience in human resources, auditing, or legal experience
• Bachelor’s Degree in Human Resources, Business Administration, Accounting or Psychology preferred; equivalent combination of related education and experience considered in lieu of degree
• Administrative or management experience with Compliance, Drug & Alcohol or HR related programs preferred
• Experience as a Subject Matter Expert in FAA DOT or PRD regulatory compliance strongly preferred
• Previous experience administering a drug/alcohol program or governmentally regulated program(s) in a corporate environment preferred

Knowledge, Skills and Abilities

• Intermediate skill in Microsoft Office, PowerPoint and Excel.
• Skill in project management, planning, organizing and prioritizing work assignments effectively
• Highly adaptable, capable of effectively managing a high-volume workload in a fast-paced and a rapidly changing environment
• Ability to work closely with the FAA and participate in teamed investigations/ inspections with federal agencies
• Skilled in the interpreting and closely following policies, rules and regulations
• Strong presentation skills and interpersonal skills – both written and verbal
• Ability to use discretion and good judgment in ambiguous situations
• Strong communication skills and analytical ability
• Efficiency, detail orientation and organizational ability
• Effectively maintains a high level of confidentiality
• Ability to establish and maintain positive relationships with internal and external customers
• Strong critical thinking skills and the ability to process complex scenarios and effectively solve practical problems in situations where only limited guidelines exist
• Willingness to travel as needed

Equipment Operated

Standard office equipment, including PC, copier, fax machine, printer

Typical office environment, adequately heated and cooled

Physical Effort

Generally, not required.

Supervision Received

General Supervision: The incumbent performs a variety of routine work within established policies and procedures and receives detailed instructions on new projects and assignments.

Positions Supervised

• None

Please note this posting has a closing date of on or before 8/28/26

At Frontier Airlines, we wholeheartedly support and have a strong commitment to Equal Employment Opportunity (EEO) and Affirmative Action. Frontier is committed to providing equal employment opportunities for all persons regardless of race, color, religion, gender, gender variance, sexual orientation, age, genetic information, martial status, national origin, citizenship status, disability, military, veteran status, and any other basis protected by federal, state, or local laws.

Diversity is an essential part of our success. Our company flourishes because of the unique backgrounds, skills and ideas that our team members contribute every day. We salute and actively recruit veterans. Military experience is valuable and transferable to many of the positions essential to the operations of our airline.

Frontier Airlines is a Zero Tolerance Drug-Free Workplace. All prospective DOT safety-sensitive employees are subject to pre-employment testing for the following drugs and their metabolites: Marijuana, Cocaine, Amphetamines, Opioids and Phencyclidine (PCP). Further, any DOT safety-sensitive job applicant who is found to have tested positive on any required drug or alcohol test at a former employer will be considered ineligible for employment with Frontier.

Disclaimer: The above statements are intended only to describe the general nature and level of work required of the referenced position; they are not intended to be an exhaustive list of all responsibilities, duties, and skills required of individuals in this position. Please be advised that duties and expectations of this position may be subject to change.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.